Single Party Framework Agreement for Dublin City Council Public Lighting Upgrade Project

Dublin City Council

The lighting upgrade project shall involve:
— replacement of up to 40 000 luminaires with energy efficient LED luminaires,
— replacement of up to 4 000 lighting columns,
— replacement of a significant amount of public lighting legacy cabling,
— replacement of up to 120 columns/luminaires with heritage columns/luminaires to enhance and improve the Public Realm,
— providing a Central Management System (CMS) to remotely monitor control and manage Street Lights and
— facilitating Smart City Applications within Dublin City Council.
Other possible works may include designing and delivering complimentary projects such as:
— Village Centre Lighting Renewal schemes,
— Bridge Lighting including:
—— Feature lighting,
—— High Mast Lighting,
—— Wall Mounted Lighting,
—— Housing Complex exterior lighting,
—— Christmas Lighting,
—— Electric Vehicles,
—— Master Planning and Building Lighting.

Deadline

The time limit for receipt of tenders was 2019-03-04. The procurement was published on 2019-01-31.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• ENERVEO Ireland Ltd.,

Who?

• Dublin City Council

What?

• Communications equipment › Communications infrastructure
• Communications network › Telecommunications network
• Data equipment › Data-communications equipment
• Exterior lights › Lighting systems
• Installation of outdoor illumination equipment › Installation of road lighting equipment
• Lighting equipment and electric lamps › Parts of lamps and lighting equipment
• Miscellaneous networking software package › Communications server software package
• Road lights › Tunnel lighting
• Street-lighting equipment › Street-lighting columns
• Street-lighting maintenance services › Commissioning of public lighting installations
• Telecommunications cable and equipment › Telecommunications equipment
• Telecommunications cable and equipment › Telecommunications system
• Telecommunications equipment and supplies › Wireless telecommunications system

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2019-01-31	Contract notice
2019-03-01	Additional information
2022-07-13	Contract award notice

Contract notice (2019-01-31)
Object
Scope of the procurement
Title: Installation of road lighting equipment
Short description:

The lighting upgrade project shall involve: — replacement of up to 40 000 luminaires with energy efficient LED luminaires, — replacement of up to 4 000 lighting columns, — replacement of a significant amount of public lighting legacy cabling, — replacement of up to 120 columns/luminaires with heritage columns/luminaires to enhance and improve the Public Realm, — providing a Central Management System (CMS) to remotely monitor control and manage Street Lights and — facilitating Smart City Applications within Dublin City Council. Other possible works may include designing and delivering complimentary projects such as: — Village Centre Lighting Renewal schemes, — Bridge Lighting including: —— Feature lighting, —— High Mast Lighting, —— Wall Mounted Lighting, —— Housing Complex exterior lighting, —— Christmas Lighting, —— Electric Vehicles, —— Master Planning and Building Lighting.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Installation of road lighting equipment 📦
Additional CPV: Electrical machinery, apparatus, equipment and consumables; lighting 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: seamus.macsweeney@dublincity.ie 📧
Phone: +353 12222222 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=141501&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=141501&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-01-31 📅
Submission deadline: 2019-03-04 📅
Publication date: 2019-02-04 📅
Identifiers
Notice number: 2019/S 024-053022
Refers to notice: 2018/S 209-476286
OJ-S issue: 24
Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act; 2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) are and remain tax compliant; 3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00 a.m – 17:30 p.m GMT); 4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response. 5) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent" will always be appended; 6) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence. 7) The establishment of the framework and award of contract will be subject to the approval of relevant competent authorities; 8) At is absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time.

Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act;

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) are and remain tax compliant;

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00 a.m – 17:30 p.m GMT);

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question.

Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent" will always be appended;

6) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

7) The establishment of the framework and award of contract will be subject to the approval of relevant competent authorities;

8) At is absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time.

Object
Scope of the procurement
Short description:

The lighting upgrade project shall involve:

— replacement of up to 40 000 luminaires with energy efficient LED luminaires,

— replacement of up to 4 000 lighting columns,

— replacement of a significant amount of public lighting legacy cabling,

— replacement of up to 120 columns/luminaires with heritage columns/luminaires to enhance and improve the Public Realm,

— providing a Central Management System (CMS) to remotely monitor control and manage Street Lights and

— facilitating Smart City Applications within Dublin City Council.

Other possible works may include designing and delivering complimentary projects such as:

— Village Centre Lighting Renewal schemes,

— Bridge Lighting including:

—— Feature lighting,

—— High Mast Lighting,

—— Wall Mounted Lighting,

—— Housing Complex exterior lighting,

—— Christmas Lighting,

—— Electric Vehicles,

—— Master Planning and Building Lighting.

Estimated total value: 80 000 000 EUR 💰
Short description:

The project involves:

—— Master Planning and

— Building Lighting.

This sizeable and significant project focuses on the challenging task of harnessing environmental assets to substantially improve the ecology of Dublin City.

Estimated value excluding VAT: 80 000 000 EUR 💰
Duration: 96 months
Description of options:

The Framework Agreement will be for a four (4) year initial period with an option to extend for four (4) further periods of one (1) year, subject to a maximum framework duration of eight (8) years, and subject to annual review, satisfactory performance, business needs and budgetary constraints, all at the absolute discretion of the Contracting Authority.

Place of performance
Main site or place of performance: Various locations throughout Dublin City

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the expressions of interest document available to download from etenders using RFT 145645.

Contract execution
Contract performance conditions: Will be provided at tender stage.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Based on responses to the expressions of Interest the top 5 scoring applicants will be invited to the next stage subject to that number qualifying.

Justification for the framework agreement:

The 8-year maximum duration of the framework reflects the estimated duration to complete this significant project.

Justification for framework agreement duration over four years:

The 8-year maximum duration of the framework reflects the estimated duration to complete this significant project.

Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2019-05-01 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Seamus MacSweeney
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=141501&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) are and remain tax compliant;

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00 a.m – 17:30 p.m GMT);

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question.

Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent" will always be appended;

6) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

7) The establishment of the framework and award of contract will be subject to the approval of relevant competent authorities;

8) At is absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Service from which information about the review procedure may be obtained
Name: Please contact your solicitor as applicable
Postal town: As applicable
Source: OJS 2019/S 024-053022 (2019-01-31)

Additional information (2019-03-01)
Object
Scope of the procurement
Short description:

The lighting upgrade project shall involve: — replacement of up to 40 000 luminaires with energy efficient LED luminaires, — replacement of up to 4 000 lighting columns, — replacement of a significant amount of public lighting legacy cabling, — replacement of up to 120 Columns/luminaires with Heritage Columns/luminaires to enhance and improve the Public Realm, — providing a Central Management System (CMS) to remotely monitor control and manage street lights, and — facilitating smart city applications within Dublin City Council. Other possible works may include designing and delivering complimentary projects such as: — village centre lighting renewal schemes, — bridge lighting including feature lighting, — high mast lighting, — wall mounted lighting, — housing complex exterior lighting, — Christmas lighting, — electric vehicles, — master planning and building lighting.

Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Telecommunications cable and equipment 📦

Reference
Dates
Date dispatched: 2019-03-01 📅
Submission deadline: 2019-03-11 📅
Publication date: 2019-03-06 📅
Identifiers
Notice number: 2019/S 046-106316
Refers to notice: 2019/S 024-053022
OJ-S issue: 46
Additional information

Dublin City Council has, at its own discretion, decided to extend the deadline by 1 week. The closing date/Time for receipt of Expressions of Interest is now Monday 11.3.2019 at 12:00 (Irish time). Please see attached document for responses to queries raised (1 to 28). In addition this document has been uploaded onto the documents folder on e-tenders.

Object
Scope of the procurement
Short description:

— replacement of up to 120 Columns/luminaires with Heritage Columns/luminaires to enhance and improve the Public Realm,

— providing a Central Management System (CMS) to remotely monitor control and manage street lights, and

— facilitating smart city applications within Dublin City Council.

— village centre lighting renewal schemes,

— bridge lighting including feature lighting,

— high mast lighting,

— wall mounted lighting,

— housing complex exterior lighting,

— Christmas lighting,

— electric vehicles,

— master planning and building lighting.

Source: OJS 2019/S 046-106316 (2019-03-01)

Contract award notice (2022-07-13)
Object
Scope of the procurement
Title: Street-lighting maintenance services
Short description:

The Lighting Upgrade Project shall involve: • Replacement of up to 40,000 luminaires with energy efficient LED luminaires; • Replacement of up to 4,000 lighting columns; • Replacement of a significant amount of public lighting legacy cabling; • Replacement of up to 120 Columns/luminaires with Heritage Columns/luminaires to enhance and improve the Public Realm; • Providing a Central Management System (CMS) to remotely monitor control and manage Street Lights; and • Facilitating Smart City Applications within Dublin City Council. Other possible works may include designing and delivering complimentary projects such as; Village Centre Lighting Renewal schemes, Bridge Lighting including Feature lighting, High Mast Lighting, Wall Mounted Lighting, Housing Complex exterior lighting, Christmas Lighting, Electric Vehicles, Master Planning and Building Lighting.

Total value of the procurement: 80 000 000 EUR 💰
Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Code: Street-lighting maintenance services 📦

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal code: 8
Postal town: Dublin

Reference
Dates
Date dispatched: 2022-07-13 📅
Publication date: 2022-07-18 📅
Identifiers
Notice number: 2022/S 136-390047
OJ-S issue: 136
Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) are and remain tax compliant. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT) 4. All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response. 5. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 6. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence. 7. The establishment of the framework and award of contract will be subject to the approval of relevant competent authorities; 8. At is absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) are and remain tax compliant.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

4. All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question.

Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

5. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

6. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

7. The establishment of the framework and award of contract will be subject to the approval of relevant competent authorities;

8. At is absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Object
Scope of the procurement
Short description:

The Lighting Upgrade Project shall involve:

• Replacement of up to 40,000 luminaires with energy efficient LED luminaires;

• Replacement of up to 4,000 lighting columns;

• Replacement of a significant amount of public lighting legacy cabling;

• Replacement of up to 120 Columns/luminaires with Heritage Columns/luminaires to enhance and improve the Public Realm;

• Providing a Central Management System (CMS) to remotely monitor control and manage Street Lights; and

• Facilitating Smart City Applications within Dublin City Council.

Other possible works may include designing and delivering complimentary projects such as; Village Centre Lighting Renewal schemes, Bridge Lighting including Feature lighting, High Mast Lighting, Wall Mounted Lighting, Housing Complex exterior lighting, Christmas Lighting, Electric Vehicles, Master Planning and Building Lighting.

The Project involves

This sizeable and significant project focuses on the challenging task of harnessing Environmental Assets to substantially improve the ecology of Dublin City.

Description of options:

The framework agreement will be for a four (4) year initial period with an option to extend for four (4) further periods of one (1) year, subject to a maximum framework duration of eight (8) years, and subject to annual review, satisfactory performance, business needs and budgetary constraints, all at the absolute discretion of the Contracting Authority

Procedure
Award criteria
Quality criterion (name): Luminaire, Design Supply, Installation & Commissioning
Quality criterion (weighting): 3000
Quality criterion (name): Team Structure & proposed Team Resources
Quality criterion (weighting): 1000
Quality criterion (name): Methodology for Cost Estimation, Benchmarking & Cost Control
Early Contractor Involvement
Quality criterion (weighting): 500
Quality criterion (name): Public Lighting Control System
Quality criterion (weighting): 1500
Cost criterion (name): Price
Cost criterion (weighting): 3000

Award of contract
Date of contract conclusion: 2022-06-30 📅
Name: ENERVEO Ireland Ltd.,
National registration number: 476088
Postal address: Unit 42, Block 528, Grant's Road, Greenogue Business Park, Rathcoole, Co. Dublin D24 C6CV
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 876692447 📞
E-mail: noel.cummins@enerveo.com 📧
Country: Dublin 🏙️
Internet address: http://www.enerveo.com 🌏
Total value of the procurement: 80 000 000 EUR 💰
Information about tenders
Number of tenders received: 1

Reference
Additional information

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) are and remain tax compliant.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

4. All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question.

5. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

6. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

7. The establishment of the framework and award of contract will be subject to the approval of relevant competent authorities;

8. At is absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Complementary information
Review body
Postal code: 7
Service from which information about the review procedure may be obtained
Postal town: Dublin
Source: OJS 2022/S 136-390047 (2022-07-13)

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