‘Request for Tenders for Hybrid Cloud Infrastructure Solution, Associated Equipment and Services for Cavan County Council’

Cavan County Council

‘Request for tenders for hybrid cloud infrastructure solution, associated equipment and services for Cavan County Council’.
Please refer to tender documents for further details.

Deadline

The time limit for receipt of tenders was 2019-07-19. The procurement was published on 2019-06-12.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Hewlett Packard Enterprise Ireland

Who?

• Cavan County Council

What?

Where?

• Northern and Western › Border

Procurement history

Date	Document
2019-06-12	Contract notice
2019-12-19	Contract award notice

Contract notice (2019-06-12)
Object
Scope of the procurement
Title: Information systems and servers
Reference number: TEN1900120
Short description:

‘Request for tenders for hybrid cloud infrastructure solution, associated equipment and services for Cavan County Council’. Please refer to tender documents for further details.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Information systems and servers 📦
Additional CPV: Web server software package 📦
Place of performance
NUTS region: Border 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Cavan County Council
Postal address: Courthouse
Postal code: Farnham Street
Postal town: Cavan
Contact
Internet address: http://www.cavancoco.ie 🌏
E-mail: edonnelly@cavancoco.ie 📧
Phone: +353 494378420 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=148605&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=148605&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-06-12 📅
Submission deadline: 2019-07-19 📅
Publication date: 2019-06-17 📅
Identifiers
Notice number: 2019/S 114-279238
OJ-S issue: 114
Additional information
Please refer to tender documents for further details.

Object
Scope of the procurement
Short description:

‘Request for tenders for hybrid cloud infrastructure solution, associated equipment and services for Cavan County Council’.

Please refer to tender documents for further details.

Estimated total value: 375 000 EUR 💰
Short description:

‘Request for Tenders for Hybrid Cloud Infrastructure Solution, Associated Equipment and Services for Cavan County Council’.

Estimated value excluding VAT: 375 000 EUR 💰
Duration: 60 months
Description of renewals:

Possible 9 year contract incl extension periods.

Any contract that may result from this competition will be issued for a term of 5 years. The Contracting Authority reserves the right to extend the term for a period or periods of up to 2 years with a maximum of 2 such extensions on the same terms and conditions, subject to the Contracting Authorities obligations at law.

Additional information: Please refer to tender documents for further details.
Place of performance
Main site or place of performance: Cavan Town, County Cavan.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See attached tender documents.
Contract execution
Contract performance conditions: See attached tender documents.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2019-07-19 📅
Tender opening time: 12:00
Place: Will be opened in the offices of Cavan County Council by authorised staff after the tender deadline has expired.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: The CTA Unit (Edward Donnelly)
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1136 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=148605&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

(a) interested parties must register their interest on the etenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties;

(b) the Contracting Authority will not be responsible for any costs, charges, or expenses incurred by candidates or tenderers;

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:

Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the Contracting Authority will not conclude this reviewable public contract, to which a standstill period applies. In accordance with Irish Statutory standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The statutory instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that reviewable public contract

Source: OJS 2019/S 114-279238 (2019-06-12)

Contract award notice (2019-12-19)
Object
Scope of the procurement
Short description:

‘Request for tenders for hybrid cloud infrastructure solution, associated equipment and services for Cavan County Council’ Please refer to tender documents for further details.

Total value of the procurement: 566 731 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Courthouse, Farnham Street

Reference
Dates
Date dispatched: 2019-12-19 📅
Publication date: 2019-12-24 📅
Identifiers
Notice number: 2019/S 248-612937
Refers to notice: 2019/S 114-279238
OJ-S issue: 248
Additional information

566 731 EUR refers to the whole life contract value over a possible 9 year period and includes the initial 5 year contract and option to extend. It also includes the cost for software and licensing over a 9 year period. However the contracting authority reserve the right to purchase licences separately from any contract awarded under this competition.

Object
Scope of the procurement
Short description:

‘Request for tenders for hybrid cloud infrastructure solution, associated equipment and services for Cavan County Council’

Description of options:

Any contract awarded under this competition will be for a term of 5 years. The contracting authority reserve the right to extend the term for a period or periods of up to 2 years with a maximum of 2 such extensions on the same terms and conditions, subject to the contracting authority’s obligations at law. (Possible 9-year contract in total).

In addition to this tenders were asked to include a price option for Software and Licensing. It is important to note: the contracting authority reserve the right to purchase licences separately from any contract awarded under this competition.

Additional information:

Procedure
Award criteria
Quality criterion (name): 2) Degree of conformity of the complete solution and its delivery in respect of the contracting authority’s requirements
Quality criterion (weighting): 350 marks
Quality criterion (name): 3) Quality of professional technical services team proposed
Quality criterion (weighting): 50 Marks
Quality criterion (name): 4) Quality of migration solution
5) Quality of maintenance and ongoing support, including online technical support, after sales service and technical expertise
Quality criterion (weighting): 100 Marks
Quality criterion (name): 6) Quality of proposed training
Cost criterion (name): 1) Cost
Cost criterion (weighting): 400 Marks

Award of contract
Date of contract conclusion: 2019-11-19 📅
Name: Hewlett Packard Enterprise Ireland
National registration number: N/a
Postal address: Liffey Park Technology Campus, Barnhall Road
Postal town: Leixlip, Co. Kildare
Country: Ireland 🇮🇪
Phone: +353 857547715 📞
E-mail: marianne.talbot@hpe.com 📧
Country: Mid-East 🏙️
Total value of the procurement: 566 731 EUR 💰
Information about tenders
Number of tenders received: 2

Reference
Additional information

(a) interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

(b) the contracting authority will not be responsible for any costs, charges, or expenses incurred by candidates or tenderers;

Complementary information
Review body
Information about review deadlines:

Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the contracting authority will not conclude this reviewable public contract, to which a standstill period applies. In accordance with Irish Statutory standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that reviewable public contract.

Source: OJS 2019/S 248-612937 (2019-12-19)

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