Reactive Repairs and Maintenance Works for Residential Properties Tender

Cluid Housing Association

Clúid Housing are seeking to establish single party Framework Agreements for the provision of reactive repairs and maintenance works in 3 Lots to cover the full geographic area of the Republic of Ireland.

Deadline
The time limit for receipt of tenders was 2019-08-19. The procurement was published on 2019-07-05.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Who?

What?

Where?

Procurement history
Date Document
2019-07-05 Contract notice
2020-05-16 Contract award notice
Contract notice (2019-07-05)
Contracting authority
Name and addresses
Name: Cluid Housing Association
National registration number: N/a
Postal address: 159-161 Sheriff Street Upper
Postal town: Dublin
Postal code: Dublin 1
Country: Ireland 🇮🇪
Contact person: Amy Ofarrell
Phone: +353 17072088 📞
E-mail: aofarrell@cluid.ie 📧
Region: Éire/Ireland 🏙️
URL: http://http/www.cluid.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1165 🌏
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=149965&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=149965&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title: Reactive Repairs and Maintenance Works for Residential Properties Tender 2019/1
Products/services: Repair and maintenance services 📦
Short description:
“Clúid Housing are seeking to establish single party Framework Agreements for the provision of reactive repairs and maintenance works in 3 Lots to cover the...”    Show more
Estimated value excluding VAT: EUR 8 000 000 💰
Information about lots
Tenders may be submitted for all lots
Scope of the procurement
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
“Tenderers may apply for more than 1 lot. However, the Contracting Authority reserve the right to determine the tenderers suitability and capacity to...”    Show more

1️⃣
Scope of the procurement
Title: Southern Region
Title
Lot Identification Number: 1
Description
Additional products/services: Roof repair and maintenance work 📦
Additional products/services: Electrical wiring work 📦
Additional products/services: Electrical installation work of heating and other electrical building-equipment 📦
Additional products/services: Plumbing and sanitary works 📦
Additional products/services: Joinery and carpentry installation work 📦
Additional products/services: Painting work of buildings 📦
Additional products/services: Repair and maintenance services of central heating 📦
Additional products/services: Residential property services 📦
Additional products/services: Grounds maintenance services 📦
Additional products/services: Interior decorating services 📦
Place of performance: Éire/Ireland 🏙️
Main site or place of performance: Cork, Kerry, Limerick, Waterford, Tipperary, Kilkenny, Carlow.
Description of the procurement:
“Establishment of a single party Framework Agreement for reactive repairs and maintenance works for residential properties. Lot 1 Southern Region (includes...”    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 8 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Description
Description of renewals:
“The Framework Agreement will be for two (2) years with the option to extend for further two (2) years up to a maximum of four (4) years, subject to...”    Show more
Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:
“Please refer to the PQQ document and complete the information requested. The Top 3 scoring candidates for each lot will be shortlisted and invited to...”    Show more

2️⃣
Scope of the procurement
Title: Eastern Region
Title
Lot Identification Number: 2
Description
Main site or place of performance: Dublin, Wicklow, Kildare, Louth, Meath and Monaghan.
Description of the procurement:
“Establishment of a single party Framework Agreement for reactive repairs and maintenance works for residential properties. Lot 2 Eastern Region (includes...”    Show more
Scope of the procurement
Estimated total value excluding VAT: EUR 8 000 000 💰
Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
“Please refer to the PQQ document and complete the information requested. The Top 3 scoring candidates for each Lot will be shortlisted and invited to...”    Show more

3️⃣
Scope of the procurement
Title: Western Region
Title
Lot Identification Number: 3
Description
Main site or place of performance:
“Donegal, Sligo, Leitrim, Cavan, Longford, Westmeath, Offaly, Laois, Clare, Galway, Mayo, Roscommon.”
Description of the procurement:
“Establishment of a Single Party Framework Agreement for reactive repairs and maintenance works for residential properties. Lot 3 Western Region (includes...”    Show more
Scope of the procurement
Estimated total value excluding VAT: EUR 8 000 000 💰

Legal, economic, financial and technical information
Conditions for participation
List and brief description of conditions:
“Please refer to the PQQ documents attached and complete the information requested.”
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: Tenderers must be in a position to deliver all of the services required.

Procedure
Type of procedure
Restricted procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-08-19 12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12

Complementary information
Review body
Name: The High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Review procedure
Precise information on deadline(s) for review procedures:
“As per European Communities (Public Authorities Contracts) (review procedures) (amendment) regulations 2015.”
Source: OJS 2019/S 130-319387 (2019-07-05)
Contract award notice (2020-05-16)
Contracting authority
Name and addresses
Postal town: Dublin 1
URL: www.cluid.ie 🌏
Type of the contracting authority
Other type: Charity

Object
Scope of the procurement
Short description:
“Clúid Housing are seeking to establish single party framework agreements for the provision of reactive repairs and maintenance works in 3 lots to cover the...”    Show more
Total value of the procurement (excluding VAT): EUR 8 000 000 💰
Information about lots
This contract is divided into lots
Description
Description of the procurement:
“Establishment of a single party framework agreement for reactive repairs and maintenance works for residential properties Lot 1 Southern Region (includes...”    Show more
Award criteria
Quality criterion (name): quality
Quality criterion (weighting): 65
Price (weighting): 35
Description
Main site or place of performance: Dublin,Wicklow, Kildare, Louth, Meath and Monaghan.
Description of the procurement:
“Establishment of a single party framework agreement for reactive repairs and maintenance works for residential properties Lot 2 Eastern Region (includes...”    Show more
Description of the procurement:
“Establishment of a single party framework agreement for reactive repairs and maintenance works for residential properties Lot 3 Western Region (includes...”    Show more

Procedure
Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2019/S 130-319387
Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice

Award of contract

1️⃣
Contract Number: 1
Lot Identification Number: 1
Title: Southern Region
Date of conclusion of the contract: 2020-04-15 📅
Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: FVG Construction and Maintenance Ltd
Postal town: Galway
Country: Ireland 🇮🇪
Region: Éire/Ireland 🏙️
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 800 000 💰

2️⃣
Contract Number: 2
Lot Identification Number: 2
Title: Eastern Region
Name and address of the contractor
Name: Bayview Contracts Ltd
Postal town: Dublin
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 250 000 💰

3️⃣
Contract Number: 3
Lot Identification Number: 3
Title: Western Region
Information about tenders
Number of tenders received by electronic means: 0
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 2 950 000 💰

Complementary information
Review procedure
Precise information on deadline(s) for review procedures:
“As per European Communities (Public Authorities Contracts) (Review Procedures) (Amendment) Regulations 2015.”
Source: OJS 2020/S 098-234873 (2020-05-16)