Racecard Design, Print and Delivery to HRI/HRI Racecourses

Horse Racing Ireland (HRI)

Horse Racing Ireland has a requirement for the provision of services for the design, print and delivery of racecards to HRI/HRI Racecourses. The requirement includes the design of racecards based on data feeds received from HRI in advance of race meetings and, printing and delivery to Cork, Fairyhouse, Leopardstown, Navan and Tipperary racetracks accordingly. Details including a full specification can be found in the attached tender documents.

Deadline

The time limit for receipt of tenders was 2020-01-20. The procurement was published on 2019-12-16.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2019-12-16 Contract notice
2020-03-20 Contract award notice
Contract notice (2019-12-16)
Object
Scope of the procurement
Title: Printing and delivery services
Reference number: Racecard Design Print & Delivery
Short description:
Horse Racing Ireland has a requirement for the provision of services for the design, print and delivery of racecards to HRI/HRI Racecourses. The requirement includes the design of racecards based on data feeds received from HRI in advance of race meetings and, printing and delivery to Cork, Fairyhouse, Leopardstown, Navan and Tipperary racetracks accordingly. Details including a full specification can be found in the attached tender documents.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Printing and delivery services 📦
Additional CPV: Printed matter and related products 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: The Curragh, Co. Kildare
Postal town: Ballymany
Contact
Internet address: https://www.hri.ie 🌏
E-mail: breid@hri.ie 📧
Phone: +353 45455497 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=158214&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=158214&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-12-16 📅
Submission deadline: 2020-01-20 📅
Publication date: 2019-12-20 📅
Identifiers
Notice number: 2019/S 246-606325
OJ-S issue: 246
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers; 4) Establishment of the framework will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that tenderers and all sub-contractors are fully tax compliant as part of their application for participation in the competition; 6) If for any reason it is not possible for the successful tenderer to deliver the framework following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework at any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Estimated total value: 500 000 EUR 💰
Short description:
The provision of services for the design, print and delivery of racecards to HRI/HRI Racecourses.
Estimated value excluding VAT: 500 000 EUR 💰
Duration: 48 months
Description of renewals:
There is an option to renew the initial contract term of 2 years to a maximum of four years, in consecutive 12 month periods.

Legal, economic, financial and technical information
Contract execution
Contract performance conditions:
A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to subcontract the delivery of any portion of the contract, it may be a condition of award of contract that both the service provider and any proposed subcontractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of the contract.
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Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2020-01-20 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Beth Reid
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=158214&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 4 years.
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
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2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;
4) Establishment of the framework will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that tenderers and all sub-contractors are fully tax compliant as part of their application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the framework following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
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7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework at any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
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9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 1
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:
Statutory instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement(including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
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Body responsible for mediation procedures
Name: Please consult your legal advisor
Postal town: Ireland
Country: Ireland 🇮🇪
Service from which information about the review procedure may be obtained
Name: Please consult your legal advisor
Postal town: Ireland
Country: Ireland 🇮🇪
Source: OJS 2019/S 246-606325 (2019-12-16)
Contract award notice (2020-03-20)
Object
Scope of the procurement
Total value of the procurement: 1 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-03-20 📅
Publication date: 2020-03-25 📅
Identifiers
Notice number: 2020/S 060-144140
Refers to notice: 2019/S 246-606325
OJ-S issue: 60
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers; 4) Establishment of the framework will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that tenderers and all sub-contractors are fully tax compliant as part of their application for participation in the competition; 6) If for any reason it is not possible for the successful tenderer to deliver the framework following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the framework at any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Short description:
Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI Subsidiaries include Irish Thoroughbred Marketing (ITM), Tote Ireland Ltd, Leopardstown racecourse and Gold Centre, Fairyhouse Racecourse, Navan Racecourse and Tipperary Racecourse. The provision of services for the design, print and delivery of racecards to HRI/HRI racecourses.
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Procedure
Award criteria
Quality criterion (name): Proposed solution — design and technology
Quality criterion (weighting): 15
Quality criterion (name): Proposed solution — print and delivery
Contract management
Quality criterion (weighting): 12
Quality criterion (name): Environmental characteristics
Quality criterion (weighting): 10
Quality criterion (name): Value add
Quality criterion (weighting): 8
Cost criterion (name): Cost
Cost criterion (weighting): 40

Award of contract
Date of contract conclusion: 2020-03-02 📅
Name: Racecard Publishing Ireland Ltd
Postal address: Mell Industrial Estate, Drogheda, Co. Louth
Postal town: Drogheda
Country: Ireland 🇮🇪
Phone: +353 862542311 📞
E-mail: padraic@angloprinters.ie 📧
Internet address: www.angloprinters.ie 🌏
Information about tenders
Number of tenders received: 1

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
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9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return Fully completed submissions in order to avoid the risk of elimination from the competition.
Show more

Complementary information
Review body
Postal town: Dublin 1
Information about review deadlines:
Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
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Source: OJS 2020/S 060-144140 (2020-03-20)
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