Provision of Mechanical Maintenance Services

Athlone Institute of Technology

The contract on offer is for the provision of services to undertake the required mechanical maintenance to campus mechanical installations and infrastructure on the campus of Athlone Institute of Technology. The successful contractor will be required to undertake all planned preventative maintenance, reactive maintenance and other services throughout the Contract term. The contract is for an initial period of 12 months, however, AIT reserves the right to extend the contract on an annual basis with a maximum of 4 such 12 month extensions i.e. the contract period could potentially be for a maximum of 5 years).

Deadline

The time limit for receipt of tenders was 2019-04-18. The procurement was published on 2019-03-14.

Who?

• Athlone Institute of Technology

What?

Where?

• Eastern and Midland › Midland

Procurement history

Date	Document
2019-03-14	Contract notice

Contract notice (2019-03-14)
Object
Scope of the procurement
Title: Repair and maintenance services of mechanical building installations
Reference number: EU2019-01
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Repair and maintenance services of mechanical building installations 📦
Additional CPV: Mechanical engineering installation works 📦
Place of performance
NUTS region: Midland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Athlone Institute of Technology
Postal address: Dublin Road, Co. Westmeath
Postal town: Athlone
Contact
Internet address: https://www.ait.ie/ 🌏
E-mail: tstack@ait.ie 📧
Phone: +353 906468109 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=143440&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-03-14 📅
Submission deadline: 2019-04-18 📅
Publication date: 2019-03-19 📅
Identifiers
Notice number: 2019/S 055-127251
OJ-S issue: 55
Additional information

2 persons selected from the following: — the President, — the VP for Financial and Corporate Affairs, — the VP for Strategic Planning, Institutional Performance, Equality and Diversity, — the VP for Academic Affairs and Registrar, — the Estates Manager, — the Finance Manager.

Object
Scope of the procurement
Estimated total value: 750 000 EUR 💰
Short description:

The contract on offer is for the provision of services to undertake the required mechanical maintenance to campus mechanical installations and infrastructure on the campus of Athlone Institute of Technology. The successful contractor will be required to undertake all planned preventative maintenance, reactive maintenance and other services throughout the contract term. The contract is for an initial period of 12 months, however, AIT reserves the right to extend the contract on an annual basis with a maximum of 4 such 12 month extensions i.e. the contract period could potentially be for a maximum of 5 years).

Estimated value excluding VAT: 750 000 EUR 💰
Duration: 12 months
Description of renewals:

The Institute reserves the right to extend the contract for a period of 12 months with a maximum of 4 such extensions permitted.

Place of performance
Main site or place of performance: Athlone Institute of Technology Campus

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

See Section 3.2B (Technical and Professional Ability) of the Request for Tenders (RFT) document.

Contract execution
Contract performance conditions: The contract will be reviewed annually.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 2019-08-20 📅
Tender opening date: 2019-04-18 📅
Tender opening time: 17:00
Place: Athlone Institute of Technology
Additional information:

2 persons selected from the following:

— the President,

— the VP for Financial and Corporate Affairs,

— the VP for Strategic Planning, Institutional Performance, Equality and Diversity,

— the VP for Academic Affairs and Registrar,

— the Estates Manager,

— the Finance Manager.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Trudy Stack
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1179 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=143440&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices:

2024 Conditional on the current advertised contract running for the maximum duration.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Information about review deadlines:

The Contracting Authority will not conclude this contract until after the expiry of the standstill period which commences on the day following the date of notification of the result of this tender competition to concerned tenderers. The duration of the standstill period will be fourteen (14) calendar days where such notifications are sent electronically and sixteen (16) calendar days if such notice is sent by other means.

Source: OJS 2019/S 055-127251 (2019-03-14)

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