The purpose of this tender is to engage a facilities management company to provide a wide range of preventative and responsive maintenance services including (ad-hoc) additional maintenance and facility services at the Eurofound premises.
Deadline
The time limit for receipt of tenders was 2019-08-26.
The procurement was published on 2019-07-01.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Provision of Facilities Management and Engineering Services
171902/5068
Products/services: Facilities management services📦
Short description:
“The purpose of this tender is to engage a facilities management company to provide a wide range of preventative and responsive maintenance services...”
Short description
The purpose of this tender is to engage a facilities management company to provide a wide range of preventative and responsive maintenance services including (ad-hoc) additional maintenance and facility services at the Eurofound premises.
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Estimated value excluding VAT: EUR 1 325 000 💰
1️⃣
Additional products/services: Building and facilities management services📦
Place of performance: Dublin🏙️
Main site or place of performance: Eurofound premises.
Description of the procurement:
“This tender is split into 2 parts reflecting the way in which different services are provided and their nature. Due to the dual nature of the service to be...”
Description of the procurement
This tender is split into 2 parts reflecting the way in which different services are provided and their nature. Due to the dual nature of the service to be provided successful tenderers will be awarded with 2 following contracts:
Part 1: Scheduled services – preventative maintenance (direct contract).
Part 2: Additional (ad-hoc) Services and responsive maintenance (FWC contract).
Part 1 refers to scheduled services focused on preventive maintenance. This part embraces services of a recurring nature which will be scheduled throughout the year. For these services a direct service contract will be awarded. Part 2 refers to ad hoc services. This mainly includes services with a less than annual frequency and services where the exact volume is not known in advance. For these services a framework service contract will be awarded. Services may then be requested by Eurofound ad-hoc and have to be provided by the contractor in addition to the scheduled ones.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 400 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 12
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals: Both contracts will be renewed automatically 3 times for 12 months each.
Additional information:
“Note that estimated total value of 1 350 000 EUR indicated under Point II.1.5 combines the values of both contracts envisaged to be awarded as a result of...”
Additional information
Note that estimated total value of 1 350 000 EUR indicated under Point II.1.5 combines the values of both contracts envisaged to be awarded as a result of this tender (i.e. for Part 1 and part 2).
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions:
“Eurofound calls for tenders are open to natural and legal persons from European Union Member States and from countries which have signed a special agreement...”
List and brief description of conditions
Eurofound calls for tenders are open to natural and legal persons from European Union Member States and from countries which have signed a special agreement with the European Union in the field of public procurement. For more detailed information, please consult the following link https://www.eurofound.europa.eu/about-eurofound/procurement
Show more Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-08-26
23:59 📅
Languages in which tenders or requests to participate may be submitted: Bulgarian 🗣️
Languages in which tenders or requests to participate may be submitted: Czech 🗣️
Languages in which tenders or requests to participate may be submitted: Danish 🗣️
Languages in which tenders or requests to participate may be submitted: German 🗣️
Languages in which tenders or requests to participate may be submitted: Greek 🗣️
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Spanish 🗣️
Languages in which tenders or requests to participate may be submitted: Estonian 🗣️
Languages in which tenders or requests to participate may be submitted: Finnish 🗣️
Languages in which tenders or requests to participate may be submitted: French 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
Languages in which tenders or requests to participate may be submitted: Croatian 🗣️
Languages in which tenders or requests to participate may be submitted: Hungarian 🗣️
Languages in which tenders or requests to participate may be submitted: Italian 🗣️
Languages in which tenders or requests to participate may be submitted: Lithuanian 🗣️
Languages in which tenders or requests to participate may be submitted: Latvian 🗣️
Languages in which tenders or requests to participate may be submitted: Maltese 🗣️
Languages in which tenders or requests to participate may be submitted: Dutch 🗣️
Languages in which tenders or requests to participate may be submitted: Polish 🗣️
Languages in which tenders or requests to participate may be submitted: Portuguese 🗣️
Languages in which tenders or requests to participate may be submitted: Romanian 🗣️
Languages in which tenders or requests to participate may be submitted: Slovak 🗣️
Languages in which tenders or requests to participate may be submitted: Slovenian 🗣️
Languages in which tenders or requests to participate may be submitted: Swedish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 5
Conditions for opening of tenders: 2019-08-27
11:00 📅
Conditions for opening of tenders (place): Tenders will be opened at the offices of Eurofound, room number LH4.
Conditions for opening of tenders (Information about authorised persons and opening procedure):
“1 person representing the tenderer may be present at the opening; participation will be restricted to an observer role. Please advise Ms Lidia Jankowska in...”
Conditions for opening of tenders (Information about authorised persons and opening procedure)
1 person representing the tenderer may be present at the opening; participation will be restricted to an observer role. Please advise Ms Lidia Jankowska in advance if you intend to be present at the opening of tenders.
Complementary information Review body
Name: General Court of the European Union
Postal address: rue du Fort Niedergrünewald
Postal town: Luxembourg
Postal code: 2925
Country: Luxembourg 🇱🇺
Phone: +352 4303-1📞
E-mail: cfi.registry@curia.europa.eu📧
Fax: +352 4303-2100 📠
URL: http://curia.europa.eu🌏 Review procedure
Precise information on deadline(s) for review procedures:
“Within 2 months of notification of the outcome of the procedure (award decision), tenderers may launch an action for its annulment. Any request tenderers...”
Precise information on deadline(s) for review procedures
Within 2 months of notification of the outcome of the procedure (award decision), tenderers may launch an action for its annulment. Any request tenderers may make and any reply from Eurofound, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time-limit for launching an action for annulment nor open a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated under heading VI.4.1 of the Contract Notice.
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Source: OJS 2019/S 129-315225 (2019-07-01)
Contract award notice (2020-01-03) Contracting authority Name and addresses
Postal town: Co. Dublin
Object Scope of the procurement
Short description:
“The purpose of this tender was to engage a facilities management company to provide a wide range of preventative and responsive maintenance services...”
Short description
The purpose of this tender was to engage a facilities management company to provide a wide range of preventative and responsive maintenance services including (ad-hoc) additional maintenance and facility services at the Eurofound premises.
Show more
Total value of the procurement (excluding VAT): EUR 1 307 554 💰
Description
Description of the procurement:
“This tender was split into 2 parts reflecting the way in which different services are provided and their nature. Due to the dual nature of the service to be...”
Description of the procurement
This tender was split into 2 parts reflecting the way in which different services are provided and their nature. Due to the dual nature of the service to be provided the successful tenderer was awarded with 2 following contracts:
Part 1: Scheduled services – preventative maintenance (direct contract);
Part 2: Additional (ad-hoc) services and responsive maintenance (FWC contract).
Show more Award criteria
Quality criterion (name): Quality of the proposed work method
Quality criterion (weighting): 40
Quality criterion (name): Organisation of the work and quality control and assurance measures
Quality criterion (name): Environmental policies and relevant measures
Quality criterion (weighting): 20
Price (weighting): 50
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2019/S 129-315225
Award of contract
1️⃣
Contract Number: 20-2031-01
Title:
“Provision of Facilities Management and Engineering Services — Scheduled Services – preventative maintenance”
Date of conclusion of the contract: 2019-12-20 📅
Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Accent Facilities Solutions Ltd
National registration number: 496682
Postal address: The Novum Building, Clonshaugh Business and Technology Park
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 19072800📞
E-mail: helpdesk@accentsolutions.ie📧
Region: Dublin🏙️
URL: http://accentsolutions.ie/🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 925 000 💰
Total value of the contract/lot: EUR 907 554 💰
2️⃣
Contract Number: 20-2031-02
Title:
“Provision of Facilities Management and Engineering Services — Additional (ad-hoc) Services and Responsive Maintenance” Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 400 000 💰
Total value of the contract/lot: EUR 400 000 💰
Complementary information Review procedure
Precise information on deadline(s) for review procedures:
“Within 2 months of notification of the outcome of the procedure (award decision), tenderers may launch an action for its annulment. Any request tenderers...”
Precise information on deadline(s) for review procedures
Within 2 months of notification of the outcome of the procedure (award decision), tenderers may launch an action for its annulment. Any request tenderers may make and any reply from Eurofound, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time-limit for launching an action for annulment nor open a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated under Heading VI.4.1) of the contract award notice.
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Source: OJS 2020/S 007-009979 (2020-01-03)
Object Description
Main site or place of performance: Eurofound's premises.
Description of the procurement:
“The purpose of this tender was to engage a facilities management company to provide a wide range of preventative and responsive maintenance services to...”
Description of the procurement
The purpose of this tender was to engage a facilities management company to provide a wide range of preventative and responsive maintenance services to Eurofound. This tender was split into two parts reflecting the way in which different services are provided and their nature. The latter resulted with the successful tenderer being awarded with two following contracts:
— Part 1: scheduled services – preventative maintenance (direct contract);
— Part 2: additional (ad-hoc) services and responsive maintenance (FWC contract). This modification notice concerns the FWC contract only.
Show more Duration
Start date: 2020-01-01 📅
End date: 2023-12-31 📅
Procedure Administrative information
Previous publication concerning this procedure: 2020/S 007-009979
Award of contract Name and address of the contractor
Postal code: D17 YW27
E-mail: info@accentsolutions.ie📧
URL: https://accentsolutions.ie/🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 400 000 💰
Complementary information Review body
Postal code: L-2925
Review procedure
Precise information on deadline(s) for review procedures:
“Within 2 months of notification of the outcome of the procedure (award decision), tenderers may launch an action for its annulment. Any request tenderers...”
Precise information on deadline(s) for review procedures
Within 2 months of notification of the outcome of the procedure (award decision), tenderers may launch an action for its annulment. Any request tenderers may make and any reply from Eurofound, or any complaint for maladministration, will have neither the purpose nor the effect of suspending the time-limit for launching an action for annulment nor open a new period for launching an action for annulment. The body responsible for hearing annulment procedures is indicated under heading VI.4.1) of the contract notice.
Show more
Source: OJS 2022/S 248-714144 (2022-12-16)