Provision of Destination PR Consultancy Services in the GB Market

Tourism Ireland Ltd

The London office of Tourism Ireland wishes to enter into a contract with a Supplier for Destination PR Consultancy Services in the GB Market and invites requests to participate from suitably qualified PR agencies. We require a standout PR Agency to support the Tourism Ireland Publicity team in Great Britain. We are seeking a vibrant, creative PR agency to support us deliver game-changing editorial publicity that makes us stand out from our main competitors, and crucially, that motivates GB holiday makers to visit the island of Ireland.
The contract period will be for three (3) years subject to budget, annual performance review, and other factors. Tourism Ireland may, at its discretion, opt to extend the Contract annually for two (2) further years, up to a maximum of five (5) years in total. It is anticipated that work under the contract will commence on 1.6.2019.
Please refer to the documents available for downloading for further information.

Deadline

The time limit for receipt of tenders was 2019-02-13. The procurement was published on 2019-01-14.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• The PC Agency Ltd

Who?

• Tourism Ireland Ltd

What?

• Public relations services › Public relations consultancy services

Where?

• United Kingdom › London
• Éire/Ireland

Procurement history

Date	Document
2019-01-14	Contract notice
2019-08-08	Contract award notice

Contract notice (2019-01-14)
Object
Scope of the procurement
Title: Public relations consultancy services
Reference number: DPR/GB/2019
Short description:

The London office of Tourism Ireland wishes to enter into a contract with a Supplier for Destination PR Consultancy Services in the GB Market and invites requests to participate from suitably qualified PR agencies. We require a standout PR Agency to support the Tourism Ireland Publicity team in Great Britain. We are seeking a vibrant, creative PR agency to support us deliver game-changing editorial publicity that makes us stand out from our main competitors, and crucially, that motivates GB holiday makers to visit the island of Ireland. The contract period will be for three (3) years subject to budget, annual performance review, and other factors. Tourism Ireland may, at its discretion, opt to extend the Contract annually for two (2) further years, up to a maximum of five (5) years in total. It is anticipated that work under the contract will commence on 1.6.2019. Please refer to the documents available for downloading for further information.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Public relations consultancy services 📦
Additional CPV: Public relations services 📦
Place of performance
NUTS region: London 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Tourism Ireland Ltd
Postal address: 4th Floor — Bishop's Square, Redmond's Hill
Postal code: D02 TD99
Postal town: Dublin
Contact
Internet address: http://www.ireland.com 🌏
E-mail: hhughes@tourismireland.com 📧
Phone: +353 14763474 📞
Fax: +353 14763642 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=140665&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-01-14 📅
Submission deadline: 2019-02-13 📅
Publication date: 2019-01-16 📅
Identifiers
Notice number: 2019/S 011-021682
OJ-S issue: 11
Additional information

Annual budget allocation for PR services will be 100 000 GBP (exclusive of VAT) per annum [for the initial term of 3-years] to provide the key services as outlined.

Object
Scope of the procurement
Short description:

The contract period will be for three (3) years subject to budget, annual performance review, and other factors. Tourism Ireland may, at its discretion, opt to extend the Contract annually for two (2) further years, up to a maximum of five (5) years in total. It is anticipated that work under the contract will commence on 1.6.2019.

Please refer to the documents available for downloading for further information.

Estimated total value: 556 000 EUR 💰
Estimated value excluding VAT: 556 000 EUR 💰
Duration: 36 months
Description of renewals:

It is anticipated that work under the Contract will commence on 1.6.2019.

Additional information:

Annual budget allocation for PR services will be 100 000 GBP (exclusive of VAT) per annum [for the initial term of 3-years] to provide the key services as outlined.

Place of performance
Main site or place of performance: Great Britain.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to documentation available for downloading.
Economic and financial standing:

Candidates must declare by way of Part V of the ESPD below they satisfy the financial and economic standing requirements set out below and they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in each case.

(i) Turnover during any of the previous 3 financial years was at least 600 000 GBP.

Note #1: In the case of the Candidate being a grouping, the condition at (i) above may be satisfied by the group members as a whole.

Minimum level(s) of standards:

Candidates must declare by way of Part V of the ESPD [attached] they satisfy the minimum insurance requirements set out below and they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in each case.

(i) employer’s liability insurance with indemnity limit of 11 000 000 EUR;

(ii) public liability insurance with an indemnity limit of 6 500 000 EUR;

(iii) professional indemnity insurance with an indemnity limit of 1 300 000 EUR.

Procedure
Legal basis: 32014L0024
Minimum number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Step 1: Completeness of Request to Participation in the format prescribed in the response document.

Step 2: Satisfaction with the financial standing of the supplier.

In order to be deemed suitable for evaluation under Step 3, suppliers must fully complete and sign the ESPD [European Single Procurement Document].

Reluctance or failure to supply a completed ESPD will lead to disqualification from the tender competition.

Step 3: Those suppliers whose requests to participate are deemed to be complete and who have demonstrated satisfactory financial standing will be evaluated against the Suitability Criteria.

Relevant experience in managing a contract in the tourism sector, showing evidence of strategic and creative direction to reach and engage mass audiences: 30 %.

Evidence and credentials of an experienced and dynamic proposed Account Management Team [Referee details to be supplied]: 20 %.

Evidence of TV and broadcast results highlighting consumer lifestyle plus relevant corporate news delivery).

*Note Broadcast is a key requirement in line with reaching mass audience and high circulation AVE: 20 %

Evidence of securing and working with Influencers with amplification of social media content on both an editorial and paid for activity basis: 20 %.

Adequate resources to fulfil the requirements of the services and commitment to timeframe: 10 %.

Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2019-02-21 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Hannah Hughes
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=140665&B=ETENDERS_SIMPLE 🌏
Awarding authority name: Tourism Ireland
E-mail: tenderresponse@tourismireland.com 📧
Internet address: www.ireland.com 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the 1

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the Board of Tourism Ireland;

5) It will be a condition of award that the successful tenderer is and remains tax compliant;

6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, or any contract awarded at any time;

7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words or “equivalent” will always be appended;

8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;

9) At Section II.2.9) we have indicated that 5 applicants will be invited to tender, please note that the Contracting Authority reserves the right to invite at least 5 subject to that number qualifying;

10) Requests to participate must be delivered as per the instructions;

11) Tourism Ireland will not accept or consider requests to participate delivered after this deadline;

12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;

13) Tourism Ireland is subject to the provisions of the code of practice on freedom of information for North/South implementation bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;

14) To the extent that any Personal Data is processed by the successful bidder in connection with the provision of the services or otherwise, the provisions set out in Tourism Ireland’s minimum conditions of contract under “Data processing terms” shall apply to such processing;

15) The contract will be subject to Irish law;

16) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.

Complementary information
Review body
Name: The Four Courts
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2019/S 011-021682 (2019-01-14)

Contract award notice (2019-08-08)
Object
Scope of the procurement
Short description:

Contract awarded to highest scoring bidder following a competitive tender process. The London office of Tourism Ireland sought to enter into a contract with a Supplier for destination PR consultancy services in the GB market and invited requests to participate from suitably qualified PR agencies.

Total value of the procurement: 500 000 GBP 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2019-08-08 📅
Publication date: 2019-08-13 📅
Identifiers
Notice number: 2019/S 155-383252
Refers to notice: 2019/S 011-021682
OJ-S issue: 155

Object
Scope of the procurement
Short description:

The London office of Tourism Ireland wishes to enter into a contract with a supplier for destination PR consultancy services in the GB market and invites requests to participate from suitably qualified PR agencies. We require a standout PR agency to support the Tourism Ireland Publicity team in Great Britain.

The contract period will be for three (3) years subject to budget, annual performance review, and other factors. Tourism Ireland may, at its discretion, opt to extend the contract annually for two (2) further years, up to a maximum of five (5) years in total. It is anticipated that work under the Contract will commence on 1.6.2019.

Procedure
Award criteria
Quality criterion (name): Account team structure and relevant experience and expertise of individuals responsible for the day to day running of the Tourism Ireland Account
Quality criterion (weighting): 10 %
Quality criterion (name): Response to brief on: — strategic approach, — creative thinking, — media channel approach in line with outlined audiences
Quality criterion (weighting): 40 %
Cost criterion (name): Overall Cost: based on fee and deliverable hours
Cost criterion (weighting): 50 %

Award of contract
Date of contract conclusion: 2019-06-01 📅
Name: The PC Agency Ltd
National registration number: GB 10145263
Postal address: 99c Talbot Road
Postal town: London
Postal code: W11 2AT
Country: United Kingdom 🇬🇧
London 🏙️
Internet address: https://www.pc.agency 🌏
Total value of the procurement: 500 000 GBP 💰
Information about tenders
Number of tenders received: 5

Reference
Additional information

Contract awarded to highest scoring bidder following a competitive tender process.

Source: OJS 2019/S 155-383252 (2019-08-08)

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