Provision of Community Energy Mentoring Support Services Framework

Sustainable Energy Authority of Ireland

SEAI invite proposals from suitably qualified service providers with a view to establishing a multiparty framework for the provision of mentoring and coordination services to support SEAI’s sustainable energy communities and to support SEAI’s SEC Team.
The RFT is divided into 5 lots:
Lot 1: Border/West Regional Mentoring Support Services;
Lot 2: Dublin/Mid East Regional Mentoring Support Services;
Lot 3: Midlands/South East Regional Support Services;
Lot 4: Mid West/South West Regional Mentoring Support Services;
Lot 5: National Mentoring and Support
EAI intends to appoint one (1) framework member to each of the framework Lots 1-4. SEAI intends to appoint a maximum of eight (8) framework members under Lot 5.
Please note tenderers can only bid for 1 lot between Lot 1, Lot 2, Lot 3 and Lot 4; tenderers can also submit a second tender for Lot 5 if they wish.
For more information, on this notice please refer to the notice published on www.etenders.gov.ie

Deadline

The time limit for receipt of tenders was 2019-10-18. The procurement was published on 2019-09-13.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Ballyhoura Development CLG
• City of Dublin Energy Management Agency trading as CODEMA
• Institute of Technology Sligo
• MCO Projects Ltd
• ORS
• Plan Energy
• Rotha trading as The Wheel
• Sustainability Works Ltd

Who?

• Sustainable Energy Authority of Ireland

What?

Where?

• Éire/Ireland › Ireland

Procurement history

Date	Document
2019-09-13	Contract notice
2020-03-18	Contract award notice

Contract notice (2019-09-13)
Object
Scope of the procurement
Title: Energy-efficiency consultancy services
Reference number: Community Energy Mentoring
Short description:

SEAI invite proposals from suitably qualified service providers with a view to establishing a multiparty framework for the provision of mentoring and coordination services to support SEAI’s sustainable energy communities and to support SEAI’s SEC Team. The RFT is divided into 5 lots: Lot 1: Border/West Regional Mentoring Support Services; Lot 2: Dublin/Mid East Regional Mentoring Support Services; Lot 3: Midlands/South East Regional Support Services; Lot 4: Mid West/South West Regional Mentoring Support Services; Lot 5: National Mentoring and Support EAI intends to appoint one (1) framework member to each of the framework Lots 1-4. SEAI intends to appoint a maximum of eight (8) framework members under Lot 5. Please note tenderers can only bid for 1 lot between Lot 1, Lot 2, Lot 3 and Lot 4; tenderers can also submit a second tender for Lot 5 if they wish. For more information, on this notice please refer to the notice published on www.etenders.gov.ie

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Energy-efficiency consultancy services 📦
Additional CPV: Energy and related services 📦
Place of performance
NUTS region: Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Sustainable Energy Authority of Ireland
Postal address: Wilton Park House, Wilton Place
Postal town: Dublin
Contact
Internet address: http://www.seai.ie 🌏
E-mail: aisling.hall@seai.ie 📧
Phone: +353 8082130 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=153815&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=153815&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-09-13 📅
Submission deadline: 2019-10-18 📅
Publication date: 2019-09-17 📅
Identifiers
Notice number: 2019/S 179-436437
Refers to notice: 2019/S 090-215919
OJ-S issue: 179

Object
Scope of the procurement
Short description:

The RFT is divided into 5 lots:

Lot 1: Border/West Regional Mentoring Support Services;

Lot 2: Dublin/Mid East Regional Mentoring Support Services;

Lot 3: Midlands/South East Regional Support Services;

Lot 4: Mid West/South West Regional Mentoring Support Services;

Lot 5: National Mentoring and Support

EAI intends to appoint one (1) framework member to each of the framework Lots 1-4. SEAI intends to appoint a maximum of eight (8) framework members under Lot 5.

Please note tenderers can only bid for 1 lot between Lot 1, Lot 2, Lot 3 and Lot 4; tenderers can also submit a second tender for Lot 5 if they wish.

For more information, on this notice please refer to the notice published on www.etenders.gov.ie

Estimated total value: 8 720 000 EUR 💰
Maximum number of lots awarded to one tenderer: 2
Title of the lot: Border/West Regional Mentoring Support Services
Lot number: 1
Short description:

It is envisaged that a maximum of one (1) framework member will be appointed to Lots 1, 2, 3 and 4 to provide resources and manage the delivery of services in each of the regional lots.

Resources required within each of the regions 1-4 include:

— 1 x regional coordinator service, to manage county mentors at community level and deliver regional cooperation,

— 1 x county mentor in each of the local authority areas, to provide on the ground mentoring support for SECs.

Regional Coordinators are responsible for coordinating activities in each region, including:

— acting as the main point of contact to SEAI, to ensure effective and efficient delivery of tasks as laid out below for promotion, delivery, development, communications and reporting for the evolving and growing SEC programme requirements,

— for building community knowledge within SECs with consistency of approach and even distribution of allocated resources, providing value for money in the guidance of new and existing communities through the learn — plan — do journey,

— to update SEAI on the potential to develop case studies of pioneering SEC members, to include them at national events to share their learnings and success stories,

— ensuring a high level of service is provided by the County Mentors in a consistent manner,

— providing back up technical knowledge where required to the County Mentors,

— managing the availability of County Mentors in a responsive and timely manner,

— ensuring appropriate levels of resources are available to meet the demand of the SEC Network as it evolves

Other tasks will include:

— attend monthly skype calls,

— attend quarterly face-to-face regional coordinator meetings (4 per year),

— attend bi-annual training (2 per year),

— report and plan SEC activities to SEAI on a monthly basis in the format/templates provided,

— ensure invoicing is correct and submitted through the appropriate channels,

— inform SEAI of relevant regional developments such as new grants, support networks, etc, management of regional working groups,

— share common solutions with SEAI and other mentors and coordinators,

— represent SEAI at various events if deemed appropriate,Ad hoc duties as they arise.

County mentors are responsible for co-ordinating activities in each LA area, including:

— day to day operational support to SECs in their county in the development of each SECs journey through the learn plan do model,

— identification of training needs of SECs and coordinate the delivery of this training including the promotion of the event, coordination of speakers, stands, programme collateral, attendees and registration as appropriate,

— providing a short event report after such events,

— host regular information sessions on SEC activities such as ‘Joining the SEC Network’, ‘How to Develop an Energy Master Plan’, ‘Funding Options for Communities’ and any other appropriate events that may be needed from time to time,

— representing SEAI at events hosted by others, to promote the various community energy supports and availability of grants, etc.,

— tracking and monitoring the progress of each SEC,

— identify SECs that are inactive and seek options to reactivate where appropriate,

— maintain excellent working relationships between SECs and SEAI,

— identify opportunities for synergies with other local or national organisations to deepen the impact of SEC actions Engagement with other stakeholders in the alignment of programme requirements.

— attend quarterly face-to-face mentor meetings (2 per year), if required,

— inform SEAI of relevant county developments such as new grants, support networks, etc.,

— share common solutions with SEAI and other mentors,

— represent SEAI at various events if deemed appropriate, ad hoc duties as they arise.

Estimated value excluding VAT: 1 930 000 EUR 💰
Duration: 12 months
Description of renewals:

SEAI reserves the right to extend the term for a period or periods of up to 12 months with a maximum of 3 such extensions on the same terms and conditions, subject to SEAI’s obligations at law. Each framework will be for a maximum period of 4 years.

Name of EU-financed project or programme: Erdf
Title of the lot: Dublin/Mid East Regional Mentoring Support Services
Lot number: 2
Short description:

Regional coordinators are responsible for coordinating activities in each region, including,

— managing the availability of county mentors in a responsive and timely manner,

— ensuring appropriate levels of resources are available to meet the demand of the SEC Network as it evolves.

— ensure invoicing is correct and submitted through the appropriate channels, inform SEAI of relevant regional developments such as new grants, support networks ,etc, management of regional working groups,

County mentors are responsible for coordinating activities in each LA area, including:

— identify opportunities for synergies with other local or national organisations to deepen the impact of SEC actions engagement with other stakeholders in the alignment of programme requirements.

Title of the lot: Midlands/South East Regional Mentoring Support Services
Lot number: 3
Short description:

— 1 x regional coordinator service, to manage County Mentors at community level and deliver regional cooperation,

— ensuring a high level of service is provided by the county mentors in a consistent manner,

— providing back up technical knowledge where required to the county mentors,

— inform SEAI of relevant regional developments such as new grants, support networks, etc., management of regional working groups,

Title of the lot: Mid West/South West Regional Support Services
Lot number: 4
Short description:

— ensure invoicing is correct and submitted through the appropriate channels, Inform SEAI of relevant regional developments such as new grants, support networks, etc., management of regional working groups,

Title of the lot: National Mentoring and Support Tasks
Lot number: 5
Short description:

SEAI seeks to appoint a maximum of eight (8) framework members under Lot 5 to provide national mentoring and support services to the SEC Programme.

National mentors will undertake diverse tasks, which may include some or all of the following, but not limited to the following list:

— manage national SECs (e.g. housing associations, national education facility based communities, etc.),

— event coordination (national events on behalf/in support of SEAI),

— support for community-led energy events (advice to communities on how to host and deliver a community energy event),

— representing SEAI at events (presentations, event reports, deliver workshops, etc.),

— provision of secretariat services for national SEC steering group,

— management of national steering group, consultative body for SECs,

— provision of secretariat services for sectoral working groups,

— moderate online platforms for SEC network, if required,

— aid SEC team with data collection, surveys and feedback,

— provide support in the provision of community energy advisory services by other local and/or national enabler organisations,

— support working/focus groups (sectoral), e.g. coordination of coastal communities,

— living lab coordination, e.g. Dingle, Aran. research groups liaison/advocate,

— support the programme development/strategy,

— support the development of programme collateral,

— stakeholder mapping,

— build awareness of the full suite of SEAI programmes,

— general technical advice, aligned with skills in the competency assessment (energy efficiency, renewable energy, smart e, transport planning, finance and energy champions).

Estimated value excluding VAT: 1 000 000 EUR 💰

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 12
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2019-10-18 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Aisling Hall
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1188 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=153815&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Ground Floor (East Wing), Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Information about review deadlines: The High Court, Dublin, IRELAND.
Source: OJS 2019/S 179-436437 (2019-09-13)

Contract award notice (2020-03-18)
Object
Scope of the procurement
Short description:

SEAI invited proposals from suitably qualified service providers with a view to establishing a multiparty framework for the provision of mentoring and co-ordination services to support SEAI’s Sustainable Energy Communities and to support SEAI’s SEC team. The RFT was divided into 5 lots. Lot 1: Border/West Regional Mentoring Support Services; Lot 2: Dublin/Mid East Regional Mentoring Support Services; Lot 3: Midlands/South East Regional Support Services; Lot 4: Mid West/South West Regional Mentoring Support Services; Lot 5: National Mentoring and Support. SEAI intended to appoint one (1) framework member to each of the framework lots 1-4. SEAI intended to appoint a maximum of eight (8) framework members under lot 5. Please note tenderers can only bid for one lot between lot 1, lot 2, lot 3 and lot 4; tenderers can also submit a second tender for lot 5 if they wish. For more information, on this notice please refer to the notice published on www.etenders.gov.ie

Total value of the procurement: 8 297 208 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-03-18 📅
Publication date: 2020-03-23 📅
Identifiers
Notice number: 2020/S 058-139198
Refers to notice: 2019/S 179-436437
OJ-S issue: 58

Object
Scope of the procurement
Short description:

The RFT was divided into 5 lots.

Lot 5: National Mentoring and Support.

SEAI intended to appoint one (1) framework member to each of the framework lots 1-4. SEAI intended to appoint a maximum of eight (8) framework members under lot 5.

Please note tenderers can only bid for one lot between lot 1, lot 2, lot 3 and lot 4; tenderers can also submit a second tender for lot 5 if they wish.

It was envisaged that a maximum of one (1) framework member would be appointed to lots 1, 2, 3 and 4 to provide resources and manage the delivery of services in each of the regional lots.

Resources required within each of the regions 1-4 include;

• 1 x regional co-ordinator service, to manage County Mentors at community level and deliver regional cooperation;

• 1 x County mentor in each of the local authority areas, to provide on the ground mentoring support for SECs.

Regional co-ordinators are responsible for co-ordinating activities in each region, including,

• Acting as the main point of contact to SEAI, to ensure effective and efficient delivery of tasks as laid out below for promotion, delivery, development, communications and reporting for the evolving and growing SEC programme requirements.

• For building community knowledge within SECs with consistency of approach and even distribution of allocated resources, providing value for money in the guidance of new and existing communities through the learn – plan – do journey.

• To update SEAI on the potential to develop case studies of pioneering SEC members, to include them at national events to share their learning and success stories.

• Ensuring a high level of service is provided by the County mentors in a consistent manner.

• Providing back up technical knowledge where required to the County mentors.

• Managing the availability of County Mentors in a responsive and timely manner.

• Ensuring appropriate levels of resources are available to meet the demand of the SEC Network as it evolves.

• Attend monthly skype calls, attend quarterly face-to-face regional coordinator meetings (4 per year), attend bi-annual training (2 per year), Report and plan SEC activities to SEAI on a monthly basis in the format/templates provided, Ensure invoicing is correct and submitted through the appropriate channels, Inform SEAI of relevant regional developments such as new grants, support networks etc, management of regional working groups, Share common solutions with SEAI and other mentors and coordinators, represent SEAI at various events if deemed appropriate, ad-hoc duties as they arise.

County mentors are responsible for co-ordinating activities in each LA area, including,

• Day to day operational support to SECs in their county in the development of each SECs journey through the learn plan Do model.

• Identification of training needs of SECs and coordinate the delivery of this training including the promotion of the event, coordination of speakers, stands, programme collateral, attendees and registration as appropriate.

• Providing a short event report after such events.

• Host regular information sessions on SEC activities such as ‘Joining the SEC Network’, How to Develop an Energy Master Plan’, ‘Funding Options for Communities’ and any other appropriate events that may be needed from time to time.

• Representing SEAI at events hosted by others, to promote the various community energy supports and availability of grants etc.

• Tracking and monitoring the progress of each SEC.

• Identify SECs that are inactive and seek options to reactivate where appropriate.

• Maintain excellent working relationships between SECs and SEAI.

• Identify opportunities for synergies with other local or national organisations to deepen the impact of SEC actions engagement with other stakeholders in the alignment of programme requirements.

• Attend monthly skype calls, attend quarterly face-to-face mentor meetings (2 per year), if required, Attend bi-annual training (2 per year), Inform SEAI of relevant county developments such as new grants, support networks etc, Share common solutions with SEAI and other mentors, represent SEAI at various events if deemed appropriate, ad-hoc duties as they arise.

Name of EU-financed project or programme: Erdf.
Short description:

• 1 x regional co-ordinator service, to manage County mentors at community level and deliver regional cooperation;

• Managing the availability of County mentors in a responsive and timely manner.

• Attend monthly skype calls, Attend quarterly face-to-face regional coordinator meetings (4 per year), Attend bi-annual training (2 per year), Report and plan SEC activities to SEAI on a monthly basis in the format/templates provided, Ensure invoicing is correct and submitted through the appropriate channels, Inform SEAI of relevant regional developments such as new grants, support networks etc, Management of regional working groups, share common solutions with SEAI and other mentors and coordinators, represent SEAI at various events if deemed appropriate, ad-hoc duties as they arise.

• Identify opportunities for synergies with other local or national organisations to deepen the impact of SEC actions Engagement with other stakeholders in the alignment of programme requirements.

• Attend monthly skype calls, Attend quarterly face-to-face mentor meetings (2 per year), if required, Attend bi-annual training (2 per year), Inform SEAI of relevant county developments such as new grants, support networks etc, share common solutions with SEAI and other mentors, Represent SEAI at various events if deemed appropriate, Ad hoc duties as they arise.

Regional Co-Ordinators are responsible for co-ordinating activities in each region, including,

• Ensuring appropriate levels of resources are available to meet the demand of the SEC Network as it evolves

• Attend monthly skype calls, attend quarterly face-to-face regional coordinator meetings (4 per year), Attend bi-annual training (2 per year), Report and plan SEC activities to SEAI on a monthly basis in the format/templates provided, Ensure invoicing is correct and submitted through the appropriate channels, Inform SEAI of relevant regional developments such as new grants, support networks etc, management of regional working groups, Share common solutions with SEAI and other mentors and coordinators.

Represent SEAI at various events if deemed appropriate, ad-hoc duties as they arise.

• Day to day operational support to SECs in their county in the development of each SECs journey through the learn plan Do model..

• Attend monthly skype calls, attend quarterly face-to-face mentor meetings (2 per year), if required, Attend bi-annual training (2 per year), Inform SEAI of relevant county developments such as new grants, support networks etc, share common solutions with SEAI and other mentors, Represent SEAI at various events if deemed appropriate, ad-hoc duties as they arise.

• To update SEAI on the potential to develop case studies of pioneering SEC members, to include them at national events to share their learnings and success stories.

• Providing back up technical knowledge where required to the County mentors

• Attend monthly skype calls, Attend quarterly face-to-face regional coordinator meetings (4 per year), Attend bi-annual training (2 per year), Report and plan SEC activities to SEAI on a monthly basis in the format/templates provided, Ensure invoicing is correct and submitted through the appropriate channels, Inform SEAI of relevant regional developments such as new grants, support networks etc, Management of regional working groups, Share common solutions with SEAI and other mentors and coordinators, represent SEAI at various events if deemed appropriate,Ad hoc duties as they arise.

•Attend monthly skype calls, Attend quarterly face-to-face mentor meetings (2 per year), if required, Attend bi-annual training (2 per year), Inform SEAI of relevant county developments such as new grants, support networks etc, Share common solutions with SEAI and other mentors, represent SEAI at various events if deemed appropriate, Ad hoc duties as they arise.

SEAI sought to appoint a maximum of eight (8) framework members under lot 5 to provide national mentoring and support services to the SEC Programme.

• manage national SECs (e.g. housing associations, national education facility based communities etc.;

• event coordination (national events on behalf/in support of SEAI);

• support for Community-led energy events (advice to communities on how to host and deliver a community energy event);

• representing SEAI at events (presentations, event reports, deliver workshops etc);

• provision of secretariat services for national SEC steering group;

• management of National steering group, consultative body for SECs;

• provision of secretariat services for sectoral working groups;

• moderate online platforms for SEC network, if required;

• Aid SEC team with data collection, surveys and feedback;

• provide support in the provision of community energy advisory services by other local and/or national enabler organisations;

• support working/focus groups (sectoral), e.g. coordination of coastal communities;

• living lab coordination, e.g. Dingle, Aran. Research groups liaison/advocate;

• support the programme development/ strategy;

• support the development of programme collateral;

• stakeholder mapping;

• build awareness of the full suite of SEAI programmes;

• general technical advice, aligned with skills in the competency assessment (energy efficiency, renewable energy, smart e, transport planning, finance and energy champions).

Procedure
Award criteria
Quality criterion (name): 1) Range and depth of relevant organisation experience with regard to the subject area
Quality criterion (weighting): 15
Quality criterion (name): 2) Quality and level of resources to be applied to the project/s (including a resource management plan to allow for upscaling of activity if required)
3) Demonstrated understanding of the subject area (specific to the lot applied for)
Quality criterion (weighting): 10
Quality criterion (name): 4) Quality of tender proposal
Quality criterion (weighting): 5
Quality criterion (name): 5) Ability to deliver, including proposed management of assignment; incorporating deliverables, timescales and best practice solutions proposed
Price (weighting): 40
Quality criterion (name): 1) Range and depth of relevant organisation’s experience with regard to the subject area

Award of contract
Date of contract conclusion: 2020-03-05 📅
Name: Institute of Technology Sligo
Postal address: Ash Lane
Postal town: Sligo
Country: Ireland 🇮🇪
Total value of the procurement: 1 800 680 EUR 💰
Name: City of Dublin Energy Management Agency trading as CODEMA
Postal address: The Loft, 2-4 Crown Alley Temple Bar
Postal town: Dublin 2
Total value of the procurement: 1 795 615 EUR 💰
Name: Ors
Postal address: Block A, Marlinstown Office Park, Co. Westmeath
Postal town: Mullingar
Total value of the procurement: 1 864 800 EUR 💰
Name: Ballyhoura Development CLG
Postal address: The Development Centre, Main Street, Co Limerick
Postal town: Kilfinane
Total value of the procurement: 1 878 065 EUR 💰
958 048 EUR 💰
Name: MCO Projects Ltd
Postal address: 121-122 Capel Street
Postal town: Dublin 1
Postal address: 2 Dubling Landings, North Wall Quay
Name: Plan Energy
Postal address: Innovation Centre, IT Sligo, Ash Lane
Name: Sustainability Works Ltd
Postal address: 39 Colpe Park, Deepforde, Co Meath
Postal town: Drogheda
Name: Rotha trading as The Wheel
Postal address: 48 Fleet Street
Information about tenders
Number of tenders received: 3
1
8

Complementary information
Review body
Information about review deadlines: The High Court, Dublin, Ireland
Source: OJS 2020/S 058-139198 (2020-03-18)

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