The purpose of this procurement process is to secure a global solution for Tourism Ireland’s Managed Payroll and support services across its global network of offices. The contract(s) will provide Tourism Ireland with the following services in respect of payroll management and processing: provide a full and comprehensive payroll service for up to the number of current employees per territory including pensioners, plus support services. Tenderers may apply to service the requirements of:
— one office location/territory,
— more than on office location/territory,
— all office locations/territories.
For further details please refer to the documentation attached for downloading.
Deadline
The time limit for receipt of tenders was 2019-08-09.
The procurement was published on 2019-06-25.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Provision of A Global Managed Payroll Service Solution including Associated Services
GPAYRL/FIN/2020”
Products/services: Payroll management services📦
Short description:
“The purpose of this procurement process is to secure a global solution for Tourism Ireland’s Managed Payroll and support services across its global network...”
Short description
The purpose of this procurement process is to secure a global solution for Tourism Ireland’s Managed Payroll and support services across its global network of offices. The contract(s) will provide Tourism Ireland with the following services in respect of payroll management and processing: provide a full and comprehensive payroll service for up to the number of current employees per territory including pensioners, plus support services. Tenderers may apply to service the requirements of:
— one office location/territory,
— more than on office location/territory,
— all office locations/territories.
For further details please refer to the documentation attached for downloading.
Show more
Estimated value excluding VAT: EUR 115 000 💰
Information about lots
Tenders may be submitted for all lots
Scope of the procurement
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
“Tenderers may apply for one lot, more than one lot, more than one, or all lots.
Lot 1: Australia, Sydney;
Lot 2: Belgium, Brussels;
Lot 3: Denmark,...”
The contracting authority reserves the right to award contracts combining the following lots or groups of lots
Tenderers may apply for one lot, more than one lot, more than one, or all lots.
Lot 1: Australia, Sydney;
Lot 2: Belgium, Brussels;
Lot 3: Denmark, Copenhagen;
Lot 4: France, Paris;
Lot 5: Germany, Frankfurt;
Lot 6: Republic of Ireland, Dublin;
Lot 7: Italy, Milan;
Lot 8: Netherlands, Amsterdam;
Lot 9: Spain, Madrid;
Lot 10: USA, New York;
Lot 11: UK, Coleraine/London/Glasgow.
1️⃣ Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services — Australia” Title
Lot Identification Number: 1
Description
Additional products/services: Compulsory social security services📦
Additional products/services: Government employee pension schemes📦
Additional products/services: Tax consultancy services📦
Place of performance: Éire/Ireland🏙️
Main site or place of performance: Australia, Sydney Office.
Description of the procurement:
“Lot 1 relates to Managed Payroll and associated services in for Tourism Ireland's Australia Office in Sydney.” Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 12
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“The contract period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s...”
Description of renewals
The contract period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
2️⃣ Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services - BELGIUM” Title
Lot Identification Number: 2
Description
Place of performance: Belgique/België 🏙️
Main site or place of performance: Belgium, Brussels Office
Description of the procurement:
“Lot 2 relates to Managed Payroll & Associated Services in for Tourism Ireland's Belguium Office in Brussels”
Description of renewals:
“The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s...”
Description of renewals
The Contract Period will be for one [1] year subject to budget, annual performance review, and other factors. It may reviewed annually at Tourism Ireland’s discretion, subject to annual performance review, and other factors for up to an additional six [6] years; to a maximum term of seven [7] years.
3️⃣ Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services - DENMARK” Title
Lot Identification Number: 3
Description
Place of performance: Danmark 🏙️
Main site or place of performance: Copenhagen
Description of the procurement:
“Lot 3 relates to Managed Payroll & Associated Services in for Tourism Ireland's Danish Office in Copenhagen”
4️⃣ Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services - FRANCE” Title
Lot Identification Number: 4
Description
Place of performance: France 🏙️
Main site or place of performance: Paris
Description of the procurement:
“Lot 4 relates to Managed Payroll & Associated Services in for Tourism Ireland's France market Office in Paris”
5️⃣ Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services - GERMANY” Title
Lot Identification Number: 5
Description
Place of performance: Deutschland 🏙️
Main site or place of performance: Frankfurt
Description of the procurement:
“Lot 5 relates to Managed Payroll & Associated Services in for Tourism Ireland's German Office in Frankfurt”
6️⃣ Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services - IRELAND [RoI]” Title
Lot Identification Number: 6
Description
Main site or place of performance: Dublin
Description of the procurement:
“Lot 6 relates to Managed Payroll & Associated Services in for Tourism Ireland's Office in Dublin”
Duration: 2
7️⃣ Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services - ITALY” Title
Lot Identification Number: 7
Description
Place of performance: Italia 🏙️
Main site or place of performance: Milan
Description of the procurement:
“Lot 7 relates to Managed Payroll & Associated Services in for Tourism Ireland's Italian Market Office in Milan”
8️⃣ Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services - NETHERLANDS” Title
Lot Identification Number: 8
Description
Place of performance: Nederland 🏙️
Main site or place of performance: Amsterdam
Description of the procurement:
“Lot 8 relates to Managed Payroll & Associated Services in for Tourism Ireland's Netherlands market Office in Amsterdam”
9️⃣ Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services - SPAIN” Title
Lot Identification Number: 9
Description
Place of performance: España 🏙️
Main site or place of performance: Madrid
Description of the procurement:
“Lot 9 relates to Managed Payroll & Associated Services in for Tourism Ireland's Spain Market Office in Madrid”
1️⃣0️⃣ Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services - USA” Title
Lot Identification Number: 10
Description
Main site or place of performance: Usa
Description of the procurement:
“Lot 10 relates to Managed Payroll & Associated Services in for Tourism Ireland's US Office in New York”
1️⃣1️⃣ Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services - UK” Title
Lot Identification Number: 11
Description
Place of performance: United Kingdom 🏙️
Main site or place of performance: Northern Ireland & GB
Description of the procurement:
“Lot 11 relates to Managed Payroll & Associated Services in for Tourism Ireland's NI and GB Offices in Coleraine, London and Glasgow”
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: Please refer to the documentation available for downloading.
Economic and financial standing
List and brief description of selection criteria: Completed ESPD.
Conditions for participation
Completed ESPD.
Technical and professional ability
List and brief description of selection criteria: Please refer to the documentation available for downloading.
Conditions related to the contract
Contract performance conditions: Please refer to the documentation available for downloading.
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Procedure Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-08-09
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Conditions for opening of tenders: 2019-08-09
12:00 📅
Conditions for opening of tenders (place): Tourism Ireland offices — Dublin
Conditions for opening of tenders (Information about authorised persons and opening procedure): Procurement personnel.
Complementary information Additional information
“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties;
2) This is the sole call for request for tenders for this contract;
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the board of Tourism Ireland;
5) It will be a condition of award that the successful tenderer is and remains tax compliant;
6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, any contract(s) awarded at any time;
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
9) Applicants must be fully compliant with Tourism Ireland GDPR policy. To the extent that any personal data is processed by the successful bidder in connection with the provision of the services for this lot or otherwise, the provisions set out in Tourism Ireland’s minimum conditions of contract under ‘Data Processing Terms’ shall apply to such processing;
10) Tenders must be delivered as per the Instructions;
11) Tourism Ireland will not accept or consider Tenders delivered after this deadline;
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;
13) Tourism Ireland is subject to the provisions of the code of practice on freedom of information for North/South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
14) The contract/framework will be subject to Irish law;
15) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
Show more Review body
Name: The High Court
Postal address: The Four Courts
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2019/S 123-300661 (2019-06-25)
Contract award notice (2021-03-29) Contracting authority Name and addresses
Postal address: 4th Floor – Bishop's Square, Redmond's Hill
Contact person: Procurement Officer
E-mail: tenderresponse@tourismireland.com📧
Object Scope of the procurement
Title:
“Provision of a Global Managed Payroll Service Solution including Associated Services
GPAYRL/FIN/2020”
Short description:
“The purpose of this procurement process is to secure a global solution for Tourism Ireland's managed payroll and support services across its global network...”
Short description
The purpose of this procurement process is to secure a global solution for Tourism Ireland's managed payroll and support services across its global network of offices. The contract(s) will provide Tourism Ireland with the following services in respect of payroll management and processing: provide a full and comprehensive payroll service for up to the number of current employees per territory including pensioners, plus support services. Tenderers may apply to service the requirements of:
— one office location/territory,
— more than on office location/territory,
— all office locations/territories.
For further details please refer to the documentation attached for downloading.
Show more
Total value of the procurement (excluding VAT): EUR 800 000 💰
Information about lots
This contract is divided into lots ✅ Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services – Australia” Description
Main site or place of performance: AUSTRALIA, Sydney Office
Description of the procurement:
“Lot 1 relates to managed payroll and associated services in for Tourism Ireland's Australia Office in Sydney.” Award criteria
Quality criterion (name):
“Approach and proposed methodology for providing local payroll services including expertise of account management team”
Quality criterion (weighting): 30 %
Quality criterion (name):
“Proposed management of service; incorporating best practice, deliverables, time scales and measures for ensuring quality”
Quality criterion (weighting): 20 %
Price (weighting): 50 %
Description
Additional information: Contract awarded – winning bidder Mazars.
Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services – Belgium” Description
Main site or place of performance: BELGIUM, Brussels Office
Description of the procurement:
“Lot 2 relates to managed payroll and associated services in for Tourism Ireland's Belgium Office in Brussels.”
Additional information: No contract awarded.
Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services – Denmark” Description
Description of the procurement:
“Lot 3 relates to managed payroll and associated services in for Tourism Ireland's Danish Office in Copenhagen.” Award criteria
Price
Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services – France” Description
Description of the procurement:
“Lot 4 relates to managed payroll and associated services in for Tourism Ireland's France Market Office in Paris.” Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services – Germany” Description
Description of the procurement:
“Lot 5 relates to managed payroll and associated services in for Tourism Ireland's German Office in Frankfurt.” Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services – Ireland [RoI]” Description
Description of the procurement:
“Lot 6 relates to managed payroll and associated services in for Tourism Ireland's Office in Dublin.” Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services – Italy” Description
Description of the procurement:
“Lot 7 relates to managed payroll and associated services in for Tourism Ireland's Italian Market Office in Milan.” Scope of the procurement
Title:
“Provision of managed payroll service solution including associated services – Netherlands” Description
Description of the procurement:
“Lot 8 relates to managed payroll and associated services in for Tourism Ireland's Netherlands Market Office in Amsterdam” Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services – Spain” Description
Description of the procurement:
“Lot 9 relates to managed payroll and associated services in for Tourism Ireland's Spain Market Office in Madrid.”
Additional information: no contract awarded.
Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services – USA” Description
Description of the procurement:
“Lot 10 relates to managed payroll and associated services in for Tourism Ireland's US Office in New York.” Scope of the procurement
Title:
“Provision of Managed Payroll Service Solution including Associated Services – UK” Description
Main site or place of performance: United Kingdom of Great Britain and Northern Ireland
Description of the procurement:
“Lot 11 relates to managed payroll and associated services in for Tourism Ireland's NI and GB Offices in Coleraine, London and Glasgow.”
Procedure Administrative information
Previous publication concerning this procedure: 2019/S 123-300661
Award of contract
1️⃣
Contract Number: 1
Lot Identification Number: 1,3,6,7,8,10 &11
Title: Managed Payroll Services
Date of conclusion of the contract: 2021-01-01 📅
Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
Name and address of the contractor
Name: Mazars
Postal address: Harcourt Centre, Block 3, Harcourt Road
Postal town: Dublin
Postal code: D2
Country: Ireland 🇮🇪
Region: Éire/Ireland🏙️
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 800 000 💰
2️⃣
Date of conclusion of the contract: 2020-01-01 📅
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 800 000 💰
Source: OJS 2021/S 065-167625 (2021-03-29)