Multi Supplier Framework Agreement for the Provision of Record Management Services

The Office of Government Procurement

The contracting authority invites tenders (‘Tenders’) from economic operators (‘Tenderers’) for appointment to a multi-supplier framework agreement (the ‘Framework Agreement‘) for the provision of the services as described in Appendix 1 to this RFT (the ‘Services’).

Deadline
The time limit for receipt of tenders was 2019-09-02. The procurement was published on 2019-07-26.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Who?

What?

Where?

Procurement history
Date Document
2019-07-26 Contract notice
2019-12-13 Contract award notice
Contract notice (2019-07-26)
Contracting authority
Name and addresses
Name: The Office of Government Procurement
National registration number: IE3229842HH
Postal address: 3A Mayor Street Upper
Postal town: Dublin 1
Postal code: D01 PF72
Country: Ireland 🇮🇪
Contact person: Tender Operations
Phone: +353 761008000 📞
E-mail: support@ogp.gov.ie 📧
Region: Éire/Ireland 🏙️
URL: http://www.ogp.gov.ie/ 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/351 🌏
Information about joint procurement
The contract is awarded by a central purchasing body
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=151253&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=151253&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title:
“Multi Supplier Framework Agreement for the Provision of Record Management Services PROJ000005190”
Products/services: Storage and warehousing services 📦
Short description:
“The contracting authority invites tenders (‘Tenders’) from economic operators (‘Tenderers’) for appointment to a multi-supplier framework agreement (the...”    Show more
Estimated value excluding VAT: EUR 20 000 000 💰
Information about lots
Tenders may be submitted for all lots

1️⃣
Scope of the procurement
Title:
“Record Management Services where the Requirement arises within the Scope of more than 1 of the Lots 2, 3, 4 and 5.”
Title
Lot Identification Number: 1
Description
Additional products/services: Storage and warehousing services 📦
Place of performance: Éire/Ireland 🏙️
Main site or place of performance: Dublin 1.
Description of the procurement:
“Where the requirement arises within the scope of more than 1 of the Lots 2, 3, 4 and 5.”
Award criteria
Quality criterion (name): Quality
Quality criterion (weighting): 60
Cost criterion (name): Cost
Cost criterion (weighting): 40
Scope of the procurement
Estimated total value excluding VAT: EUR 3 200 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 24
Information about options
Options
Description of options: 2 years and 2 x 12 month extensions.

2️⃣
Scope of the procurement
Title: Record Management Services in Dublin City and County
Title
Lot Identification Number: 2
Description
Description of the procurement: Dublin City and County.
Scope of the procurement
Estimated total value excluding VAT: EUR 10 400 000 💰

3️⃣
Scope of the procurement
Title: Record Management Services in Leinster (excluding Dublin City and County)
Title
Lot Identification Number: 3
Description
Description of the procurement: Leinster (excluding Dublin City and County).
Scope of the procurement
Estimated total value excluding VAT: EUR 1 600 000 💰

4️⃣
Scope of the procurement
Title: Record Management Services in Munster
Title
Lot Identification Number: 4
Description
Description of the procurement: Munster.
Scope of the procurement
Estimated total value excluding VAT: EUR 3 600 000 💰

5️⃣
Scope of the procurement
Title: Record Management Services in Connacht and Ulster
Title
Lot Identification Number: 5
Description
Description of the procurement: Connaacht and Ulster.
Scope of the procurement
Estimated total value excluding VAT: EUR 1 200 000 💰

Legal, economic, financial and technical information
Conditions for participation
List and brief description of conditions:
“Please refer to the request for tender documents associated with the notice published on: www.etenders.gov.ie (RFT154818).”
Economic and financial standing
List and brief description of selection criteria:
“Please refer to the request for tender documents associated with the notice published on: www.etenders.gov.ie (RFT154818).”
Conditions for participation

“Please refer to the request for tender documents associated with the notice published on: www.etenders.gov.ie (RFT154818).”
Technical and professional ability
List and brief description of selection criteria:
“Please refer to the request for tender documents associated with the notice published on: www.etenders.gov.ie (RFT154818).”
Conditions for participation
Conditions for participation (technical and professional ability):
“Please refer to the request for tender documents associated with the notice published on: www.etenders.gov.ie (RFT154818).”
Conditions related to the contract
Contract performance conditions:
“Please refer to the request for tender documents associated with the notice published on: www.etenders.gov.ie (RFT154818).”

Procedure
Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 50
Administrative information
Previous publication concerning this procedure: 2019/S 059-136481
Time limit for receipt of tenders or requests to participate: 2019-09-02 12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Conditions for opening of tenders: 2019-09-02 12:00 📅

Complementary information
Additional information

“Please refer to the request for tender documents associated with the notice published on: www.etenders.gov.ie (RFT154818).”
Review body
Name: The High Court of Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Review procedure
Precise information on deadline(s) for review procedures: Please consult with your own legal advisers.
Source: OJS 2019/S 145-357378 (2019-07-26)
Contract award notice (2019-12-13)
Object
Scope of the procurement
Short description:
“The contracting authority invites tenders (‘Tenders’) from economic operators (‘Tenderers’) for appointment to a multi-supplier framework agreement (the...”    Show more
Total value of the procurement (excluding VAT): EUR 20 000 000 💰
Information about lots
This contract is divided into lots
Scope of the procurement
Title:
“Record Management Services where the Requirement arises within the Scope of More than 1 of the Lots 2, 3, 4 and 5”
Award criteria
Quality criterion (weighting): 600
Cost criterion (weighting): 400

Procedure
Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2019/S 145-357378

Award of contract

1️⃣
Contract Number: 1
Lot Identification Number: 1
Title: 1
Date of conclusion of the contract: 2019-12-02 📅
Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
Name and address of the contractor
Name: Glenbeigh Records Management
National registration number: 376659
Postal address: Damastown Way, Damastown Business Park, D15 X9DP
Postal town: Dublin 15
Country: Ireland 🇮🇪
Phone: +353 18227161 📞
E-mail: bobdoyle@grm.ie 📧
Fax: +353 18227161 📠
Region: Éire/Ireland 🏙️
URL: http://www.grm.ie 🌏
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 200 000 💰

2️⃣
Contract Number: 2
Name and address of the contractor
Name: Iron Mountain Ireland
National registration number: 236398
Postal address: Damastown Ave, Damastown Industrial Estate
Postal town: Dublin
Phone: +353 7500064515 📞
E-mail: blamberton@ironmountain.co.uk 📧
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 200 000 💰

3️⃣
Contract Number: 3
Name and address of the contractor
Name: Kefron Ltd
National registration number: 6549412n
Postal address: 53 Park West Road, Park West
Postal town: Dublin 12
Postal code: Dublin
Phone: +353 14380200 📞
E-mail: vgrover@kefron.com 📧
URL: http://www.kefron.ie 🌏
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 200 000 💰

4️⃣
Contract Number: 4
Name and address of the contractor
Name: OASIS Document Storage Ireland Ltd
National registration number: N/a
Postal address: Unit 100, Northwest Business Park, Ratoath Road
Postal town: Blanchardstown
Phone: +353 18129800 📞
E-mail: jmorrison@oasisgroup.com 📧
Fax: +353 18129812 📠
URL: http://www.oasisgroup.com 🌏
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 200 000 💰

5️⃣
Contract Number: 5
Name and address of the contractor
Name: Wexford Community Development Association Society Ltd T/A Datagroup
National registration number: 6550269f
Postal address: Strandfield Business Park, Kerlogue
Postal town: Co. Wexford
Phone: +353 539146685 📞
E-mail: liz@datagroup.ie 📧
URL: http://www.datagroup.ie 🌏
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 200 000 💰

6️⃣
Contract Number: 6
Lot Identification Number: 2
Title: 2
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 10 400 000 💰

7️⃣
Contract Number: 7
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 10 400 000 💰

8️⃣
Contract Number: 8
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 10 400 000 💰

9️⃣
Contract Number: 9
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 10 400 000 💰

1️⃣0️⃣
Contract Number: 10
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 10 400 000 💰

1️⃣1️⃣
Contract Number: 11
Lot Identification Number: 3
Title: 3
Name and address of the contractor
Name: Data Storage and Management Ltd
National registration number: 8293494N
Postal address: Unit 2C, Annacotty Industrial
Postal town: Limerick
Phone: +353 61332206 📞
E-mail: w.ryan@dsm.ie 📧
Fax: +353 61332216 📠
URL: http://www.dsm.ie 🌏
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 600 000 💰

1️⃣2️⃣
Contract Number: 12
Name and address of the contractor
Postal address: Damastown Way, Damastown Business Park
Postal code: D15 X9DP
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 600 000 💰

1️⃣3️⃣
Contract Number: 13
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 600 000 💰

1️⃣4️⃣
Contract Number: 14
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 600 000 💰

1️⃣5️⃣
Contract Number: 15
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 600 000 💰

1️⃣6️⃣
Contract Number: 16
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 600 000 💰

1️⃣7️⃣
Contract Number: 17
Lot Identification Number: 4
Title: 4
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 600 000 💰

1️⃣8️⃣
Contract Number: 18
Name and address of the contractor
Postal address: Damastown Way, Damastown Business Park, Dublin 15
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 600 000 💰

1️⃣9️⃣
Contract Number: 19
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 600 000 💰

2️⃣0️⃣
Contract Number: 20
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 600 000 💰

2️⃣1️⃣
Contract Number: 21
Name and address of the contractor
Name: Limerick Self Storage
National registration number: 6419092t
Postal address: Unit 10 Docklands Business Park, Dock Road
Phone: +353 61446302 📞
E-mail: david@limerickselfstorage.com 📧
URL: http://www.limerickselfstorage.com 🌏
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 600 000 💰

2️⃣2️⃣
Contract Number: 22
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 600 000 💰

2️⃣3️⃣
Contract Number: 23
Name and address of the contractor
Name: Safekeeping Ltd
National registration number: 8288645E
Postal address: Barrack Green, Kinsale
Postal town: Kinsale
Postal code: Cork
Phone: +353 0872556113 📞
E-mail: edsafekeeping@gmail.com 📧
Fax: +353 214357812 📠
URL: http://www.Safekeeping.ie 🌏
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 600 000 💰

2️⃣4️⃣
Contract Number: 24
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 3 600 000 💰

2️⃣5️⃣
Contract Number: 25
Lot Identification Number: 5
Title: 5
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 200 000 💰

2️⃣6️⃣
Contract Number: 26
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 200 000 💰

2️⃣7️⃣
Contract Number: 27
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 200 000 💰

2️⃣8️⃣
Contract Number: 28
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 200 000 💰

2️⃣9️⃣
Contract Number: 29
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 200 000 💰

3️⃣0️⃣
Contract Number: 30
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 200 000 💰

Complementary information
Additional information

“Please refer to the request for tender documents associated with the notice published on: www.etenders.gov.ie (RFT154818)”
Review procedure
Precise information on deadline(s) for review procedures: Please consult with your own legal advisors.
Source: OJS 2019/S 243-597857 (2019-12-13)