Multi-Party Framework Agreement for Topographical Surveying and the Surveying and Mapping of Underground Utility Services and Structures using Ground Penetrating Radar

Environment and Transportation, Dublin City Council

Dublin City Council will be facilitating the establishment of this multi-party Framework Agreement on behalf of itself and the other 3 Dublin Local Authorities. The multi-party Framework Agreement will be established with at least 3 economic operators and the scope will cover both topographical surveys and the detection, verification, surveying and mapping of underground utility services and structures (e.g. cellars) and the production of corresponding drawings and reports. The maximum estimated value of services over the lifetime of the framework is in the region of 5 000 000 EUR (ex. VAT). The framework will be established on foot of an initial contract for a topographical survey and the detection, verification, surveying and mapping of underground utility services and structures and the production of corresponding drawings and reports for a section of Sean Moore Road.

Deadline

The time limit for receipt of tenders was 2019-08-16. The procurement was published on 2019-07-12.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• Environment and Transportation, Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2019-07-12	Contract notice
2020-02-10	Contract award notice

Contract notice (2019-07-12)
Object
Scope of the procurement
Title: Surveying services
Reference number: 154130
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Surveying services 📦
Additional CPV: Urban areas mapping services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Environment and Transportation, Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: david.howley@dublincity.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=150502&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=150502&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-07-12 📅
Submission deadline: 2019-08-16 📅
Publication date: 2019-07-16 📅
Identifiers
Notice number: 2019/S 135-332850
OJ-S issue: 135
Additional information

Please note the date and time above is subject to Dublin City Council discretion.

Object
Scope of the procurement
Estimated total value: 5 000 000 EUR 💰
Short description:

Dublin City Council will be facilitating the establishment of this multi-party Framework Agreement on behalf of itself and the other 3 Dublin Local Authorities. These Authorities will be known as the framework purchasers. Any contracts entered into on foot of the Framework Agreement will be strictly between each framework purchaser and the chosen framework operator. The multi-party Framework Agreement will be established with at least 3 economic operators and the scope will cover both topographical surveys and ground penetrating radar surveys or either one individually. The scope for the GPR surveys will cover the detection, verification, surveying and mapping of underground utility services and structures (e.g. cellars) and the production of corresponding drawings and reports. The scope for the topographical surveys will cover the identification and mapping of all items, street furniture, materials, pavements types etc and the production of corresponding drawings and reports. The maximum estimated value of services over the lifetime of the framework is in the region of 5 000 000 EUR (ex. VAT). The framework will be established on foot of an initial contract for a topographical survey and the detection, verification, surveying and mapping of underground utility services and structures and the production of corresponding drawings and reports for a section of Sean Moore Road.

Estimated value excluding VAT: 5 000 000 EUR 💰
Duration: 48 months

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 3
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2019-08-16 📅
Tender opening time: 12:00
Additional information:

Please note the date and time above is subject to Dublin City Council discretion.

Contracting authority
Identity
National registration number: N/a
Awarding authority name: Dun Laoghaire Rathdown County Council
Postal address: County Hall, Marine Road, Dún Laoghaire, County Dublin
Postal town: Dún Laoghaire
Country: Dublin 🏙️
Awarding authority name: South Dublin County Council
Postal address: County Hall, Tallaght, Dublin 24
Postal town: Tallaght
Awarding authority name: Fingal County Council
Postal address: County Hall, Main Street,Swords, Co. Dublin
Postal town: Swords
Contact
Contact point: David Howley
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
E-mail: info@dlrcoco.ie 📧
Internet address: https://www.dlrcoco.ie 🌏
E-mail: info@sdublincoco.ie 📧
Internet address: https://sdcc.ie/ 🌏
E-mail: customercareunit@fingal.ie 📧
Internet address: http://www.fingalcoco.ie 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=150502&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Additional Information — Dublin City Council:

Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

+ 12 more

It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all subcontractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required.

Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

The Framework Agreement is primarily for use by the Environment and Transformation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

All queries regarding this tender must be submitted to www.etenders.gov.ie

Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie

The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on 2.8.2019 to enable issue of responses to all interested parties.

Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

For each criterion marked as response: declaration required, applicants must initially provide the appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed questionnaire. Failure to do so could invalidate the submission.

Applicants may also satisfy this requirement by submitting an ESPD completed in accordance with EU Regulation 2016/7. By completing Part IV (a) of the ESPD titled: global indication for all selection criteria, applicants will be taken to declare that they meet the standards set for all criteria where the response is declaration required. Supporting documentation should be provided promptly upon request from the Contracting Authority.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2019/S 135-332850 (2019-07-12)

Contract award notice (2020-02-10)
Object
Scope of the procurement
Short description:

Dublin City Council will be facilitating the establishment of this multi-party framework agreement on behalf of itself and the other 3 Dublin Local Authorities. The multi-party framework agreement will be established with at least 3 economic operators and the scope will cover both topographical surveys and the detection, verification, surveying and mapping of underground utility services and structures (e.g. cellars) and the production of corresponding drawings and reports. The maximum estimated value of services over the lifetime of the framework is in the region of 5 000 000 EUR (ex. VAT). The framework will be established on foot of an initial contract for a topographical Survey and the detection, verification, surveying and mapping of underground utility services and structures and the production of corresponding drawings and reports for a section of Sean Moore Road.

Total value of the procurement: 5 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-02-10 📅
Publication date: 2020-02-14 📅
Identifiers
Notice number: 2020/S 032-075656
Refers to notice: 2019/S 135-332850
OJ-S issue: 32
Additional information

Additional information – Dublin City Council Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act. It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. The framework agreement is primarily for use by the Environment and Transformation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA). All queries regarding this tender must be submitted to www.etenders.gov.ie. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 noon on 2.8.2019 to enable issue of responses to all interested parties. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence. For each criterion marked as Response: declaration required, applicants must initially provide the appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed questionnaire. Failure to do so could invalidate the submission. Applicants may also satisfy this requirement by submitting an ESPD completed in accordance with EU Regulation 2016/7. By completing Part IV (a) of the ESPD titled: Global Indication for all selection criteria, applicants will be taken to declare that they meet the standards set for all criteria where the response is declaration required. Supporting documentation should be provided promptly upon request from the contracting authority.

Additional information

Additional information – Dublin City Council

Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required.

Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

The framework agreement is primarily for use by the Environment and Transformation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

All queries regarding this tender must be submitted to www.etenders.gov.ie. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 noon on 2.8.2019 to enable issue of responses to all interested parties.

Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

For each criterion marked as Response: declaration required, applicants must initially provide the appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed questionnaire. Failure to do so could invalidate the submission.

Applicants may also satisfy this requirement by submitting an ESPD completed in accordance with EU Regulation 2016/7. By completing Part IV (a) of the ESPD titled: Global Indication for all selection criteria, applicants will be taken to declare that they meet the standards set for all criteria where the response is declaration required. Supporting documentation should be provided promptly upon request from the contracting authority.

Object
Scope of the procurement
Short description:

Dublin City Council will be facilitating the establishment of this multi-party framework agreement on behalf of itself and the other 3 Dublin Local Authorities. These authorities will be known as the framework purchasers. Any contracts entered into on foot of the framework agreement will be strictly between each framework purchaser and the chosen framework operator. The multi-party framework agreement will be established with at least 3 economic operators and the scope will cover both topographical surveys and ground penetrating radar surveys or either one individually. The scope for the GPR surveys will cover the detection, verification, surveying and mapping of underground utility services and structures (e.g. cellars) and the production of corresponding drawings and reports. The scope for the topographical surveys will cover the identification and mapping of all items, street furniture, materials, pavements types, etc. and the production of corresponding drawings and reports. The maximum estimated value of services over the lifetime of the framework is in the region of 5 000 000 EUR (ex. VAT). The framework will be established on foot of an initial contract for a topographical survey and the detection, verification, surveying and mapping of underground utility services and structures and the production of corresponding drawings and reports for a section of Sean Moore Road.

Procedure
Award criteria
Quality criterion (name): Method statement
Quality criterion (weighting): 5000
Quality criterion (name): Programme
Quality criterion (weighting): 500
Quality criterion (name): Technical merit of the human resources offered
Quality criterion (weighting): 1000
Quality criterion (name): Plant and equipment proposed
Cost criterion (name): Comparative cost
Cost criterion (weighting): 3000

Award of contract
Date of contract conclusion: 2020-01-31 📅
Name: Apex Surveys
National registration number: 6554796P
Postal address: Unit 78, Dunboyne Business Park
Postal town: Meath
Postal code: Dunboyne
Country: Ireland 🇮🇪
Phone: +353 16910156 📞
E-mail: philip@apexsurveys.ie 📧
Country: Dublin 🏙️
Internet address: http://www.apexsurveys.ie 🌏
Total value of the procurement: 5 000 000 EUR 💰
Name: Metroscan Utility Locating Ltd
National registration number: 3391472JH
Postal address: Rathjarney
Postal town: Piercestown
Postal code: Wexford
E-mail: ciaran@metroscan.ie 📧
Internet address: http://www.metroscan.ie 🌏
Name: Murphy Surveys Ltd
National registration number: 6371283P
Postal address: Global house
Postal town: kilcullen
Postal code: Kilcullen Business P
Phone: +353 45484040 📞
E-mail: dgraham@murphysurveys.ie 📧
Name: TST Engineering Ltd
National registration number: 9656109L
Postal address: Unit F11, Riverview Business Park, Nangor Road
Postal town: Dublin
Phone: +353 15373905 📞
E-mail: sdemurtas@tstengineering.com 📧
Internet address: http://www.tstengineering.com 🌏
Information about tenders
Number of tenders received: 9

Contracting authority
Identity
Postal address: County Hall, Dublin 24
County Hall, Main Street, Co. Dublin

Reference
Additional information
Additional information – Dublin City Council

It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required.

+ 5 more

Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

The framework agreement is primarily for use by the Environment and Transformation Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

All queries regarding this tender must be submitted to www.etenders.gov.ie. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 noon on 2.8.2019 to enable issue of responses to all interested parties.

For each criterion marked as Response: declaration required, applicants must initially provide the appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed questionnaire. Failure to do so could invalidate the submission.

Applicants may also satisfy this requirement by submitting an ESPD completed in accordance with EU Regulation 2016/7. By completing Part IV (a) of the ESPD titled: Global Indication for all selection criteria, applicants will be taken to declare that they meet the standards set for all criteria where the response is declaration required. Supporting documentation should be provided promptly upon request from the contracting authority.

Complementary information
Review body
Postal town: Dublin 7
Source: OJS 2020/S 032-075656 (2020-02-10)

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