Dublin City Council proposes to establish a multi-party Framework Agreement for 3 years with an option at the sole discretion of Dublin City Council to extend for a further year for the provision of vehicle maintenance and repair services for Council owned vehicles. The fleet consists of approximately 320 vehicles.
Please see tender documents for full specification of requirements.
Deadline
The time limit for receipt of tenders was 2019-07-02.
The procurement was published on 2019-05-30.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Multi-Party Framework Agreement for the Maintenance and Repair of Council Owned Vehicles
149554”
Products/services: Repair and maintenance services of motor vehicles and associated equipment📦
Short description:
“Dublin City Council proposes to establish a multi-party Framework Agreement for 3 years with an option at the sole discretion of Dublin City Council to...”
Short description
Dublin City Council proposes to establish a multi-party Framework Agreement for 3 years with an option at the sole discretion of Dublin City Council to extend for a further year for the provision of vehicle maintenance and repair services for Council owned vehicles. The fleet consists of approximately 320 vehicles.
Please see tender documents for full specification of requirements.
Show more
Estimated value excluding VAT: EUR 4 000 000 💰
1️⃣
Additional products/services: Repair and maintenance services of motor vehicles and associated equipment📦
Place of performance: Dublin🏙️
Main site or place of performance: Dublin.
Description of the procurement:
“Dublin City Council proposes to establish a multi-party Framework Agreement for 3 years with an option at the sole discretion of Dublin City Council to...”
Description of the procurement
Dublin City Council proposes to establish a multi-party Framework Agreement for 3 years with an option at the sole discretion of Dublin City Council to extend for a further year for the provision of vehicle maintenance and repair services for Council owned vehicles. The fleet consists of approximately 320 vehicles.
Please see tender documents for full details.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 4 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“It is anticipated that the framework will run for 3 years with an option at the sole discretion of Dublin City Council to extend for a further year.”
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 8
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-07-02
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2019-07-02
16:00 📅
Conditions for opening of tenders (place):
“The date and time for opening tenders set out above may change at the discretion of Dublin City Council.”
Complementary information Information about electronic workflows
Electronic payment will be used
Additional information
“Additional Information — Dublin City Council:
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you...”
Additional Information — Dublin City Council:
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act;
2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all subcontractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required;
3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;
4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;
6) The Framework Agreement is primarily for use by Dublin City Council including Dublin Fire Brigade as requirements arise;
7) Emailed/faxed/late tenders will not be accepted;
8) Suppliers should note the following when making their submission:
— to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile,
— when using the ‘Upload Manager’ facility do not use the ‘Schedule’ option,
— instead, use only the ‘Upload’ option, which will enable monitoring of the upload,
— suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload,
— there is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload,
— should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9:00 a.m. — 17:30 p.m. GMT);
9) Tenders may be submitted in English or in the Irish language;
10) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA);
11) Appeals procedure: the body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7;
12) All queries regarding this tender or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 149554) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie
The details of the person making a query will not be disclosed when circulating the response. All queries should be submitted before 20.6.2019 (12:00 noon) to enable issue of responses to all interested parties;
13) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
Show more Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
Source: OJS 2019/S 105-256239 (2019-05-30)
Contract award notice (2019-09-18) Contracting authority Name and addresses
Postal town: Dublin 8
Postal code: Dublin
Object Scope of the procurement
Title:
“Multi-Party Framework Agreement for the Maintenance and Repair of Council owned Vehicles
149554”
Short description:
“Dublin City Council proposes to establish a multi-party framework agreement for 3 years with an option at the sole discretion of Dublin City Council to...”
Short description
Dublin City Council proposes to establish a multi-party framework agreement for 3 years with an option at the sole discretion of Dublin City Council to extend for a further year for the provision of vehicle maintenance and repair services for Council owned vehicles. The fleet consists of approximately 320 vehicles.
Please see tender documents for full specification of requirements.
Show more
Total value of the procurement (excluding VAT): EUR 4 000 000 💰
Description
Description of the procurement:
“Dublin City Council proposes to establish a multi-party framework agreement for 3 years with an option at the sole discretion of Dublin City Council to...”
Description of the procurement
Dublin City Council proposes to establish a multi-party framework agreement for 3 years with an option at the sole discretion of Dublin City Council to extend for a further year for the provision of vehicle maintenance and repair services for Council owned vehicles. The fleet consists of approximately 320 vehicles.
Please see tender documents for full details.
Show more Award criteria
Quality criterion (name): Quality of the service offered by the tenderer
Quality criterion (weighting): 40
Cost criterion (name): Labour cost
Cost criterion (weighting): 40
Cost criterion (name): Spare parts cost
Cost criterion (weighting): 20
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2019/S 105-256239
Award of contract
1️⃣
Contract Number: 1
Title:
“Multi-Party Framework Agreement for the Maintenance and Repair of Council Owned Vehicles”
Date of conclusion of the contract: 2019-09-18 📅
Information about tenders
Number of tenders received: 9
Number of tenders received by electronic means: 9
Name and address of the contractor
Name: Dublin Tunnel Commercials Ltd
National registration number: 393061
Postal address: The Helicentre, Airport Buinness Park, Cloghran, C
Postal town: Dublin
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 18080924📞
E-mail: ray@dtcommercials.ie📧
Fax: +353 18080940 📠
Region: Dublin🏙️
URL: http://www.dtcommercials.ie🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 4 000 000 💰
Total value of the contract/lot: EUR 4 000 000 💰
2️⃣
Contract Number: 2
Name and address of the contractor
Name: Emerald Truck and Van
National registration number: 299 7365 DH
Postal address: Units A&B, M50 Business Park, Ballymount Avenue, Ballymount
Postal code: Dublin 12
E-mail: mark.smith@emtv.ie📧
URL: http://www.emerladtruckandvan.ie🌏 Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 4 000 000 💰
Total value of the contract/lot: EUR 4 000 000 💰
3️⃣
Contract Number: 3
Name and address of the contractor
Name: F J Keogh Motor Factors
National registration number: 9579559Q
Postal address: 71A Moyle Road, Dublin Industrial Estate, Glasnevi
Phone: +353 18303633📞
E-mail: parts@fjk.ie📧
Fax: +353 18305008 📠
URL: http://www.fjk.ie🌏 Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 4 000 000 💰
Total value of the contract/lot: EUR 4 000 000 💰
4️⃣
Contract Number: 4
Name and address of the contractor
Name: High Precision Motor Products
National registration number: IE9724571L
Postal address: Dublin Road
Postal town: Tullow
Postal code: Co Carlow
Phone: +353 599151444📞
E-mail: noel@hpmp.ie📧
Fax: +353 599151084 📠
URL: http://www.hpmp.ie🌏 Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 4 000 000 💰
Total value of the contract/lot: EUR 4 000 000 💰
5️⃣
Contract Number: 5
Name and address of the contractor
Name: MUTEC t/a Motor Distributors Ltd
National registration number: 4500600V
Postal address: Naas Road
Phone: +353 14094346📞
E-mail: jim.fitzpatrick@mutec.ie📧
URL: http://www.mutec.ie🌏 Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 4 000 000 💰
Total value of the contract/lot: EUR 4 000 000 💰
6️⃣
Contract Number: 6
Title:
“Multi-Party Framework Agreement for the Maintenance and Repair of Council Owned vehicles” Name and address of the contractor
Name: Setanta Vehicle Importers Ltd
National registration number: 434563
Postal address: Unit 20 Parkmore Industrial Estate, Long Mile Road
Phone: +353 14034500📞
E-mail: sharon.concarr@renaulttrucks.ie📧
Fax: +353 14600120 📠
URL: http://www.renault-trucks.ie🌏 Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 4 000 000 💰
Total value of the contract/lot: EUR 4 000 000 💰
7️⃣
Contract Number: 7
Name and address of the contractor
Name: Walker Vehicle Rentals/Municipal Services
National registration number: 168486
Postal address: Unit 2 D, Kylemore Ind Est, Ki
Postal town: Dublin 10
Phone: +353 16263366📞
E-mail: francis.cunningham@walkers.ie📧
Fax: +353 16267411 📠
URL: http://www.walkers.ie🌏 Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 4 000 000 💰
Total value of the contract/lot: EUR 4 000 000 💰
8️⃣
Contract Number: 8
Name and address of the contractor
Name: Westpark Motor Co. Ltd
National registration number: N/a
Postal address: Kylemore Park West
Phone: +353 16266152📞
E-mail: paulb@westparkmotors.ie📧
Fax: +353 16231318 📠
URL: http://www.westparkmotors.ie🌏 Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 4 000 000 💰
Total value of the contract/lot: EUR 4 000 000 💰
Complementary information Additional information
“Additional Information – Dublin City Council
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you...”
Additional Information – Dublin City Council
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act;
2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required;
3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;
4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;
6) The framework agreement is primarily for use by Dublin City Council including Dublin Fire Brigade as requirements arise;
7) Emailed/faxed/late tenders will not be accepted;
8) Suppliers should note the following when making their submission:
— to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile,
— when using the ‘Upload Manager’ facility do not use the ‘Schedule’ option,
— instead, use only the ‘Upload’ option, which will enable monitoring of the upload,
— suppliers who do not use the upload manager can upload individual files, however please ensure to allow sufficient time for upload,
— there is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload,
— should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9.00 a.m. – 17.30 p.m. GMT).
9) Tenders may be submitted in English or in the Irish language;
10) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA);
11) Appeals procedure: the body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7;
12) All queries regarding this tender or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 149554) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie
The details of the person making a query will not be disclosed when circulating the response. All queries should be submitted before 20.6.2019 at 12.00 noon to enable issue of responses to all interested parties;
13) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
Show more Review procedure
Precise information on deadline(s) for review procedures: Please contact your solicitor.
Source: OJS 2019/S 183-446058 (2019-09-18)