Multi-party Framework Agreement for Supply of Road Signs, Signposts and Flexible Bollards

Short description

Dublin City Council proposes to establish a multiparty Framework Agreement for 2 years from the date of signing the agreement. Tenderers not eliminated in the selection criteria will be admitted to the Framework Agreement ranked on the basis of price, where, the lowest price tenderer for each will be appointed for the supply of that item for the duration of the Framework Agreement. The mechanism for purchasing during the contract will be the cascade method, where when the lowest price tenderer for a specific item cannot fulfil the requirements of the order for that item the order will be offered to the next ranked tenderer for that if the next ranked tenderer is unable to fulfil the requirement, then it will be offered to the next ranked tenderer, and so on. In 2018 the total spends was approximately 110 000 EUR. Under this Framework Agreement no obligation whatsoever exists on Dublin City Council to award any contract or guarantee any volume of orders.

Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the act;

2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid Tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required;

3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;

6) The Framework Agreement is primarily for use by the environment and transportation department, but may also be extended for use by other divisions of Dublin City Council as requirements arise;

7) Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packagin;

8) Suppliers should note the following when making their submission:

— To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile

— when using the ‘Upload Manager’ facility do not use the ‘Schedule’ option,

— there is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload,

— in order to submit a document to the electronic postbox, please note that you must click ‘Submit Response’. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the ‘Submit Response’ button will be disabled automatically upon the expiration of the response deadline,

— should you experience difficulty when uploading documents please contact the eTenders support desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9:00 a.m. – 17:30 p.m. GMT).

9) Tenders may be submitted in English or in the Irish language.

10) All queries regarding this tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 147790. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on 24.5.2019 to enable issue of responses to all interested parties;

11) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.