Multi-Operator Framework Agreement for Security Services for Traveller Accommodation Units

Dublin City Council — Traveller Accommodation Unit

'Dublin City Council proposes to establish a multi-party Framework Agreement, in 3 lots, for the provision of security services in respect of traveller accommodation units, on behalf of itself, South Dublin County Council, Fingal County Council, and Dún Laoghaire-Rathdown County Council who will be parties to the Framework Agreement. The term of the Framework Agreement will be for 3 years with the option, at the sole discretion of Dublin City Council to extend the term for a period or periods of up to 12 months with a maximum of 2 such extensions on the same terms and conditions.

Deadline

The time limit for receipt of tenders was 2019-07-31. The procurement was published on 2019-06-25.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2019-06-25 Contract notice
2019-09-24 Contract award notice
Contract notice (2019-06-25)
Object
Scope of the procurement
Title: Guard services
Reference number: 152467
Short description:
'Dublin City Council proposes to establish a multi-party Framework Agreement, in 3 lots, for the provision of security services in respect of traveller accommodation units, on behalf of itself, South Dublin County Council, Fingal County Council, and Dún Laoghaire-Rathdown County Council who will be parties to the Framework Agreement. The term of the Framework Agreement will be for 3 years with the option, at the sole discretion of Dublin City Council to extend the term for a period or periods of up to 12 months with a maximum of 2 such extensions on the same terms and conditions.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Guard services 📦
Additional CPV: Security services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council — Traveller Accommodation Unit
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: traveller.accommodation@dublincity.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=148728&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=148728&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-06-25 📅
Submission deadline: 2019-07-31 📅
Publication date: 2019-06-28 📅
Identifiers
Notice number: 2019/S 123-300652
OJ-S issue: 123
Additional information
The date and time set out above is subject to change at the discretion of Dublin City Council.

Object
Scope of the procurement
Estimated total value: 750 000 EUR 💰
Title of the lot: Provision of Security Personnel (Specific Tasks)
Lot number: 1
Short description:
There may be requirements for the provision of security personnel 7 days per week including seasonal/public and bank holidays in respect of the following tasks:
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— serving notices and other correspondence,
— evictions from houses/sites to include illegally occupied lands or sites,
— removal of caravans and mobile homes and other general requirements.
Please refer to tender documents for further details.
Estimated value excluding VAT: 300 000 EUR 💰
Duration: 60 months
Title of the lot: The Seizure of Horses in respect of Traveller Specific Accommodation
Lot number: 2
Short description:
From time to time there may be a requirement, under the Control of Horses Act 1996 and the Control of Horses Bye laws 2014, for security assistance 7 days per week including seasonal/public and bank holidays in respect of the following:
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— seizing horses,
— stabling horses,
— veterinary care,
— marking sheet,
— microchipping,
— put-down/knackery/disposal,
— re-homing of horses,
— accompany animal welfare operatives in the process of seizing,
— controlling of animals.
Estimated value excluding VAT: 150 000 EUR 💰
Title of the lot: Provision of Security Personnel (Ad Hoc Requirements)
Lot number: 3
Short description:
There may be requirements for the provision of security personnel to provide security services other than those outlined in Lots 1 and 2, in connection with traveller accommodation, in respect of but not exclusively the following:
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— providing security for contractors on offsite locations,
— providing security for onsite building contractors, night protection of property,
— secure lands/properties,
— provide personal security, and/or
— security personnel or other measures as necessary.

Legal, economic, financial and technical information
Contract execution
Contract performance conditions: Please refer to tender document for details.

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 3
Justification for the framework agreement:
The purpose of the term of this Framework Agreement is to align with the overall strategic Traveller Accommodation Programme 1st July 2019 to 30th June 2024.
Justification for framework agreement duration over four years:
The purpose of the term of this Framework Agreement is to align with the overall strategic Traveller Accommodation Programme 1st July 2019 to 30th June 2024.
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2019-07-31 📅
Tender opening time: 12:00
Additional information:
The date and time set out above is subject to change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Awarding authority name: South Dublin County Council
Postal address: County Hall, Tallaght, Dublin 24
Postal town: Tallaght
Postal code: D24 YNN5
Country: Dublin 🏙️
Awarding authority name: Fingal County Council
Postal address: County Hall, Main Street, Swords, County Dublin
Postal town: Swords
Postal code: K67 X8Y2
Awarding authority name: Dun Laoghaire-Rathdown County Council
Postal address: County Hall, Marine Road, Dun Laoghaire, County Dublin
Postal town: Dun Laoghaire
Postal code: A96 K6C9
Contact
Contact point: Pat Teehan
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
E-mail: info@sdublincoco.ie 📧
Internet address: http://www.sdcc.ie/ 🌏
E-mail: travelleraccommodation@fingal.ie 📧
Internet address: http://www.fingalcoco.ie 🌏
E-mail: corp@dlrcoco.ie 📧
Internet address: http://www.dlrcoco.ie 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=148728&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Additional information:
Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
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It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all subcontractors (if applicable) produce a valid tax clearance certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required. Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. The contract is primarily for use by the traveller accommodation unit, but may also be extended for use by other divisions of Dublin City Council as requirements arise. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging. Suppliers should note the following when making their submission: to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
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When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option. Instead, use only the ‘Upload’ option, which will enable monitoring of the upload. Suppliers who do not use the upload manager can upload individual files, however please ensure to allow sufficient time for upload. There is a maximum upload limit of 2 GB per document. Documents larger than this should be divided into smaller files prior to upload. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353(0)212439277 (9:00 a.m. — 17:30 p.m. GMT). Tenders may be submitted in English or in the Irish language. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
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Appeals procedure: the body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7. All queries regarding this tender must be emailed to ww.etenders.gov.ie
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Queries must be in question format and must be submitted by email. Responses will be circulated to those tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie
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The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on 17.7.2019 to enable issue of responses to all interested parties. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
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Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2019/S 123-300652 (2019-06-25)
Contract award notice (2019-09-24)
Object
Scope of the procurement
Short description:
'Dublin City Council proposes to establish a multi-party framework agreement, in 3 lots, for the provision of security services in respect of Traveller Accommodation Units, on behalf of itself, South Dublin County Council, Fingal County Council, and Dún Laoghaire-Rathdown County Council who will be parties to the framework agreement. The term of the framework agreement will be for 3 years with the option, at the sole discretion of Dublin City Council to extend the term for a period or periods of up to 12 months with a maximum of 2 such extensions on the same terms and conditions.
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Total value of the procurement: 750 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal code: Dublin 8
Postal town: Dublin

Reference
Dates
Date dispatched: 2019-09-24 📅
Publication date: 2019-09-27 📅
Identifiers
Notice number: 2019/S 187-455347
Refers to notice: 2019/S 123-300652
OJ-S issue: 187
Additional information
Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act. It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. The contract is primarily for use by the Traveller Accommodation Unit, but may also be extended for use by other divisions of Dublin City Council as requirements arise. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging. Suppliers should note the following when making their submission: to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile. When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option. Instead, use only the ‘Upload’ option, which will enable monitoring of the upload. Suppliers who do not use the upload manager can upload individual files, however please ensure to allow sufficient time for upload. There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9.00 a.m. – 17.30 p.m. GMT). Tenders may be submitted in English or in the Irish language. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA). Appeals procedure: the body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7. All queries regarding this tender must be emailed to www.etenders.gov.ie Queries must be in question format and must be submitted by email. Responses will be circulated to those tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 noon on 17.7.2019 to enable issue of responses to all interested parties. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
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Object
Scope of the procurement
Description of options: 3 year with the right to extend for a 1 year extension x2.
Short description:
— seizing horses stabling horses,
— put-down/Knackery/Disposal,
Title of the lot: Provision of Security Personnel (Ad-hoc Requirements)
Short description:
There may be requirements for the provision of security personnel to provide security services other than those outlined in Lots 1 and 2, in connection with Traveller Accommodation, in respect of but not exclusively the following:
Show more
— providing security for onsite building contractors,
— night protection of property,
— provide personal security and/or
Description of options: 3 year with the right to extend for a 1 year extension x2

Procedure
Award criteria
Quality criterion (name): Quality and balance of resources offered
Quality criterion (weighting): 2000
Quality criterion (name): Proposed methodology for providing the services
Quality criterion (weighting): 3000
Quality criterion (name): Contract management proposal
Quality criterion (weighting): 1000
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 4000

Award of contract
Date of contract conclusion: 2019-09-16 📅
Name: Bailiff Service of Ireland and Blackwater Asset Management
National registration number: 11331852
Postal address: 77 Sir John Rogerson’s Quay, Block C, Grand Canal Docklands
Postal town: Dublin
Postal code: D02 NP08
Country: Ireland 🇮🇪
Phone: +353 766205001 📞
E-mail: sean.cahill@blackwateram.ie 📧
Country: Dublin 🏙️
Internet address: http://www.blackwateram.ie 🌏
Total value of the procurement: 300 000 EUR 💰
Name: Henry Management and Maintenance Services
National registration number: 480524
Postal address: Dunboyne Industrial Estate
Postal town: Co. Meath
Postal code: Dunboyne
Phone: +353 18252543 📞
E-mail: joe@hmms.ie 📧
Internet address: http://www.hmms.ie 🌏
Name: Rubicon Securities
National registration number: 9729963H
Postal address: Unit 4 Beamore Business Centre Beamore Road
Postal town: Drogheda
Postal code: A92 WY26
E-mail: kelly_229@msn.com 📧
Total value of the procurement: 150 000 EUR 💰
Information about tenders
Number of tenders received: 3

Reference
Additional information
It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident tenderer, a statement of suitability from the revenue commissioners will be required. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. The contract is primarily for use by the Traveller Accommodation Unit, but may also be extended for use by other divisions of Dublin City Council as requirements arise. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging. Suppliers should note the following when making their submission: to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
Show more
When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option. Instead, use only the ‘Upload’ option, which will enable monitoring of the upload. Suppliers who do not use the upload manager can upload individual files, however please ensure to allow sufficient time for upload. There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload. Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9.00 a.m. – 17.30 p.m. GMT). Tenders may be submitted in English or in the Irish language. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
Show more
Appeals procedure: the body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7. All queries regarding this tender must be emailed to www.etenders.gov.ie
Show more
The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12.00 noon on 17.7.2019 to enable issue of responses to all interested parties. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
Show more

Complementary information
Review body
Information about review deadlines: Please consult your solicitor.
Source: OJS 2019/S 187-455347 (2019-09-24)
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