Managed Investigation Support Services to the Property Services Regulatory Authority (PSRA)

Property Services Regulatory Authority

The PSRA (Contracting Authority) requires an external managed investigation support service provider to support it in the performance of the inspection functions as provided for in Section 65 and Section 89 of the Property Services (Regulatory) Act 2011 and set out in detail in Appendix 1 to this RFT. In summary, the selected provider will be required to provide the Authority with:
(i) suitably qualified and experienced individuals to carry out statutory investigations regionally under the authority of the PSRA (Inspectors); and
(ii) a dedicated individual to manage the service provision who will liaise with the Authority in supporting its administration of statutory investigations (the service manager).
It is envisaged that an initial inspection team of at least ten Inspectors will be required to also include all necessary managerial and administrative support.
Please see tender document for further details.

Deadline

The time limit for receipt of tenders was 2019-02-13. The procurement was published on 2019-01-08.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• IP Forensics (Ireland) Ltd

Who?

• Property Services Regulatory Authority

What?

• Investigation and security services › Investigation services

Where?

• Éire/Ireland

Procurement history

Date	Document
2019-01-08	Contract notice
2019-03-27	Contract award notice

Contract notice (2019-01-08)
Object
Scope of the procurement
Title: Investigation services
Short description:

The PSRA (Contracting Authority) requires an external managed investigation support service provider to support it in the performance of the inspection functions as provided for in Section 65 and Section 89 of the Property Services (Regulatory) Act 2011 and set out in detail in Appendix 1 to this RFT. In summary, the selected provider will be required to provide the Authority with: (i) suitably qualified and experienced individuals to carry out statutory investigations regionally under the authority of the PSRA (Inspectors); and (ii) a dedicated individual to manage the service provision who will liaise with the Authority in supporting its administration of statutory investigations (the service manager). It is envisaged that an initial inspection team of at least ten Inspectors will be required to also include all necessary managerial and administrative support. Please see tender document for further details.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Investigation services 📦
Additional CPV: Investigation and security services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Property Services Regulatory Authority
Postal address: Abbey Buildings, Abbey Road, Navan
Postal code: C15 K7PY
Postal town: Co. Meath
Contact
Internet address: http://www.psr.ie 🌏
E-mail: lmtallon@psr.ie 📧
Phone: +353 469033800 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=139992&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=139992&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-01-08 📅
Submission deadline: 2019-02-13 📅
Publication date: 2019-01-10 📅
Identifiers
Notice number: 2019/S 007-011873
OJ-S issue: 7
Additional information

1) Interested parties must register their interest on the e-Tenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via 3 2) This is the sole call for competition for this contract/framework. 3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that the successful tenderer is and remains tax compliant. 6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the framework agreement at any time. 7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended. 8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the e-Tenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via 3

2) This is the sole call for competition for this contract/framework.

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that the successful tenderer is and remains tax compliant.

6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the framework agreement at any time.

7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended.

8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

(i) suitably qualified and experienced individuals to carry out statutory investigations regionally under the authority of the PSRA (Inspectors); and

(ii) a dedicated individual to manage the service provision who will liaise with the Authority in supporting its administration of statutory investigations (the service manager).

It is envisaged that an initial inspection team of at least ten Inspectors will be required to also include all necessary managerial and administrative support.

Please see tender document for further details.

Estimated total value: 350 000 EUR 💰
Short description:

The Property Services Regulatory Authority (PSRA) was established in 2012, under the Property Services (Regulation) Act 2011, to licence and regulate the provision of property services in Ireland by Auctioneers, Estate Agents, Letting Agents and Property Management Agents. The main function includes the undertaking of audits of licensed property services providers, investigation of complaints and unlicensed operators in the sector.

(ii) a dedicated individual to manage the service provision who will liaise with the Authority in supporting its administration of statutory investigations (the Service Manager).

Estimated value excluding VAT: 350 000 EUR 💰
Duration: 24 months
Description of renewals: 2 x 1 year extensions allowed for.
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Suitability criteria as stated in the procurement documents available to download from www.etenders.gov.ie using RFT ID 144218

Contract execution
Contract performance conditions:

As stated in the procurement documents available to download from www.etenders.gov.ie using RFT ID 144218

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2020-02-13 📅
Tender opening date: 2019-02-13 📅
Tender opening time: 12:01

Contracting authority
Contact
Contact point: Lavinia Tallon
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/164347 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=139992&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) This is the sole call for competition for this contract/framework.

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that the successful tenderer is and remains tax compliant.

6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the framework agreement at any time.

7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended.

8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:

Instrument SI 130 of 2014, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers.

The duration of the Contracting Authority will not conclude this framework agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish Statutory standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means.

The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the Framework Agreement (including the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Source: OJS 2019/S 007-011873 (2019-01-08)

Contract award notice (2019-03-27)
Object
Scope of the procurement
Total value of the procurement: 350 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2019-03-27 📅
Publication date: 2019-03-29 📅
Identifiers
Notice number: 2019/S 063-147224
Refers to notice: 2019/S 007-011873
OJ-S issue: 63

Object
Scope of the procurement
Short description:

The Property Services Regulatory Authority (PSRA) was established in 2012, under the Property Services (Regulation) Act 2011, to licence and regulate the provision of property services in Ireland by Auctioneers, estate agents, letting agents and property management agents. The main function includes the undertaking of audits of licensed property services providers, investigation of complaints and unlicensed operators in the sector.

Place of performance
Main site or place of performance: Ireland

Procedure
Award criteria
Quality criterion (name): Knowledge of the role and function of the PSRA and Key Issues arising in the delivery of a managed investigation support service
Quality criterion (weighting): 400
Quality criterion (name): Service manager proposal
Quality criterion (weighting): 600
Quality criterion (name): Investigation team proposal
Cost criterion (name): Cost
Cost criterion (weighting): 500

Award of contract
Date of contract conclusion: 2019-03-21 📅
Name: IP Forensics (Ireland) Ltd
Postal town: Co. Laois
Country: Ireland 🇮🇪
Total value of the procurement: 350 000 EUR 💰
Information about tenders
Number of tenders received: 1

Complementary information
Review body
Information about review deadlines: Please consult with your own legal advisers.
Source: OJS 2019/S 063-147224 (2019-03-27)

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