Long Term Contract for the Provision of Rail Flaw Detection Services

Iarnrod Eireann-Irish Rail

Iarnród Éireann requires the services of a competent contractor to test the rail over its network for defects. The service required involves the provision of trained operators and equipment to scan the rail network to detect both internal and rolling contact surface defects and to provide reports and analysis to Iarnród Éireann.
The existing contract for these services will expire in May 2020.
Iarnród Éireann proposes to pre-qualify a number of suitably qualified candidates to participate in a tender process for the provision of rail flaw detection services.

Deadline

The time limit for receipt of tenders was 2019-10-29. The procurement was published on 2019-09-24.

Who?

• Iarnrod Eireann-Irish Rail

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2019-09-24	Contract notice

Contract notice (2019-09-24)
Object
Scope of the procurement
Title: Railway-track inspection services
Reference number: 7371
Short description:

Iarnród Éireann requires the services of a competent contractor to test the rail over its network for defects. The service required involves the provision of trained operators and equipment to scan the rail network to detect both internal and rolling contact surface defects and to provide reports and analysis to Iarnród Éireann. The existing contract for these services will expire in May 2020. Iarnród Éireann proposes to pre-qualify a number of suitably qualified candidates to participate in a tender process for the provision of rail flaw detection services.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Railway-track inspection services 📦
Additional CPV: Railway-track maintenance services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnród Eireann-Irish Rail
Postal address: Procurement, Engineering and New Works Building, Inchicore
Postal code: D08 K6Y3
Postal town: Dublin 8
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: martin.egan@irishrail.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=154354&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=154354&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-09-24 📅
Submission deadline: 2019-10-29 📅
Publication date: 2019-09-25 📅
Identifiers
Notice number: 2019/S 185-451398
Refers to notice: 2015/S 165-302275
OJ-S issue: 185

Object
Scope of the procurement
Short description:

The existing contract for these services will expire in May 2020.

Iarnród Éireann proposes to pre-qualify a number of suitably qualified candidates to participate in a tender process for the provision of rail flaw detection services.

This is a call to competition by Iarnród Éireann (IÉ) for the long term supply of rail flaw detection services.

IÉ operates a railway network of over 2 274 miles of track of which;

(i) 102 miles are electrified;

(ii) 1,800 miles are continuous welded rail on concrete sleepers;

(iii) 475 miles are jointed rail on timber sleepers.

IÉ needs to identify defects in the rails and implement a programme of correcting such defects based on a priority basis determined by the risk associated with the category of defect.

(a) Part of this process is to identify invisible defects using a rail mounted vehicle which can identify potential defects using non destructive scanning methods; typically Ultrasonic and Eddy Current. This process will be carried out by the appointed contractor using an equipped vehicle.

(b) the ultrasonic testing system shall be capable of detecting, displaying and classifying the presence of discontinuities likely to be present in the rail and reporting the findings to IÉ;

(d) IÉ staff investigate the potential defects using manual equipment to verify the presence of an actual defect and its status; the contractor will advise IÉ on which type of equipment they deem most suitable;

(e) IÉ is responsible to correct the defects.

Scope of work - general:

— IÉ requires the service of a competent contractor who will test the rail over the IÉ network for defects,

— the contractor shall be required to install the equipment required to detect defects to IÉs track recording vehicle. This is a purpose built test vehicle that IÉ also uses to record track quality and geometry,

— a dedicated space will be provided on the track recording vehicle (both on board and on the bogie frame) to allow the contractor to install test equipment,

— the track recording vehicle is operated on behalf of IÉ by an OTM contractor. IÉ will arrange operation of the track recording vehicle in accordance with an agreed programme at no cost to the contractor,

— the testing is required to be executed during the day or night, weekdays and weekends. IÉ will organise the shifts and possession to obtain optimum track access. IÉ will decide at which time shifts will start, but a 2-week advance notification of an agreed start time will be the norm,

— the contractor will be required to work an estimated 10 to 20 shifts covering approximately 50 % of the network in each programme, with 2 programmes per year,

— the contractor will be required to undertake testing in live traffic. Systems which require the provision of track possessions to operate will not be considered. The contractors test equipment must be capable of testing at speed of 80 kph in live traffic,

— to ensure efficient use of the track recording vehicle, IÉ may choose to combine the operation of ultrasonic/eddy current testing programmes with other track quality/geometry test programmes.

The contract the subject of this competition for thirty six (36) months with the option available to IE to extend annually for up to two (2) additional years

Duration: 36 months
Description of renewals:

This contract will operate for a period of 3 years with an option to extend annually for a further 2 years.

Description of options:

This contract will operate for a period of 3 years with an option to extend annually for a further 2 years.

Name of EU-financed project or programme: May be required for projects financed by EU funds — it is not possible at this stage to identify these projects
Place of performance
Main site or place of performance: Throughout the IE Rail Network.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

For full details, please download a copy of the attached pre-qualification questionnaire.

Economic and financial standing:

The economic and financial capacity of the entity must be established to the satisfaction of IE.

Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past 3 financial years.

For full details, please download a copy of the attached pre-qualification questionnaire.

Technical and professional ability:

The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.

For full details, please download a copy of the attached pre-qualification questionnaire.

Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Grouping if successful must be prepared to contract as a single entity, or alternatively at Iarnród Éireann's discretion,each member of the group will be required to execute the contract and have joint and several liability.

Contract performance conditions:

For full details, please download a copy of the attached pre-qualification questionnaire.

Procedure
Legal basis: 32014L0025
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 60 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Martin Egan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=154354&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Same as: Review body
Source: OJS 2019/S 185-451398 (2019-09-24)

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