Invitation to tender for Multi Party Framework Agreement for the Supply and Delivery of Plant and Equipment to Dublin City Council Parks and Landscapes services Division (2019-2022)
Dublin City Council proposes to establish a 4 year multi party framework agreement for the supply and delivery of plant and equipment to Dublin City Council’s Parks and Landscape services division.
The framework will be in 3 lots:
Lot 1 - Tractors
Lot 2 - Tractor Mounted Equipment
Lot 3 - Mowers
Each lot will have a maximum of 5 suppliers, subject to receiving sufficient number of valid tenders. Tenderers can apply for, and be successful in 1, several or all lots.
Requirements under the framework will be met through mini competitions where each member of the applicable Lot will be issued a Supplementary Invitation to Tender detailing the scope of requirements, the award criteria and the closing date and time for submissions.
Please see the tender documents for full details.
Deadline
The time limit for receipt of tenders was 2019-08-16.
The procurement was published on 2019-07-11.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Invitation to tender for Multi Party Framework Agreement for the Supply and Delivery of Plant and Equipment to Dublin City Council Parks and Landscapes...”
Title
Invitation to tender for Multi Party Framework Agreement for the Supply and Delivery of Plant and Equipment to Dublin City Council Parks and Landscapes services Division (2019-2022)
Show more
Products/services: Agricultural machinery📦
Short description:
“Dublin City Council proposes to establish a 4 year multi party framework agreement for the supply and delivery of plant and equipment to Dublin City...”
Short description
Dublin City Council proposes to establish a 4 year multi party framework agreement for the supply and delivery of plant and equipment to Dublin City Council’s Parks and Landscape services division.
The framework will be in 3 lots:
Lot 1 - Tractors
Lot 2 - Tractor Mounted Equipment
Lot 3 - Mowers
Each lot will have a maximum of 5 suppliers, subject to receiving sufficient number of valid tenders. Tenderers can apply for, and be successful in 1, several or all lots.
Requirements under the framework will be met through mini competitions where each member of the applicable Lot will be issued a Supplementary Invitation to Tender detailing the scope of requirements, the award criteria and the closing date and time for submissions.
Please see the tender documents for full details.
Show more
Estimated value excluding VAT: EUR 760 000 💰
Information about lots
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
1️⃣ Scope of the procurement
Title: Lot 1 - Tractors
Title
Lot Identification Number: 1
Description
Additional products/services: Tractors📦
Place of performance: Dublin🏙️
Description of the procurement:
“This lot will be used to cover the following requirements:
— agricultural tractors (generally between 50hp and 120hp, with live P.T.O),
— compact tractors...”
Description of the procurement
This lot will be used to cover the following requirements:
— agricultural tractors (generally between 50hp and 120hp, with live P.T.O),
— compact tractors (<30 H.P. with no cutting deck),
— utility terrain vehicles (UTV / SxS), and
— vehicles similar to those mentioned above.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 280 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
This lot is for any tractor mounted equipment such as (but not limited to):
— trailed mowers (to include Cylinder, Rotary and flail types),
— mounted sprayers (capacities ranging from 200 litres to 800 litres),
— fertilizer Distributors (with hopper capacity of 200 litres to 1,000 litres),
— leaf blowers- PTO driven, suitable for use with compact tractor.
Show more Scope of the procurement
Estimated total value excluding VAT: EUR 320 000 💰
3️⃣ Scope of the procurement
Title: Lot 3 - Mowers
Title
Lot Identification Number: 3
Description
Additional products/services: Lawnmowers📦
Description of the procurement:
“This lot is for various non-trailed mowers such as (but not limited to):
— ride-on/ tractor mowers (between 20hp – 30hp, various cutting widths),
—...”
Description of the procurement
This lot is for various non-trailed mowers such as (but not limited to):
— ride-on/ tractor mowers (between 20hp – 30hp, various cutting widths),
— pedestrian mowers (push and self-propelled),
— stand-on mowers – (self-propelled).
Show more Scope of the procurement
Estimated total value excluding VAT: EUR 160 000 💰
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions:
“Please see tender documents available to download from www.etenders.gov.ie RFT ID: 151227”
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 15
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-08-16
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2019-08-16
12:00 📅
Conditions for opening of tenders (place):
“The date and time for opening tenders set out above may change at the discretion of Dublin City Council.”
Complementary information Information about recurrence
This is a recurrent procurement ✅
Estimated timing for further notices to be published: 4 years
Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
“1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by...”
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6) The framework agreement is primarily for use by the Culture, Recreation and Amenity Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7) Emailed/faxed/late tenders will not be accepted.
8) Suppliers should note the following when making their submission:
— to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile,
— when using the ‘Upload Manager’ facility do not use the ‘Schedule’ option,
— instead, use only the ‘Upload’ option, which will enable monitoring of the upload,
— suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload,
— there is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload,
— should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Tel: 353 (0)21 2439277 (9:00am–17:30pm GMT).
9) Tenders may be submitted in English or in the Irish language.
10) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
11) Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
12) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 151227) as a specific question. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response.
All queries must be submitted before 6.8.2019 at 12:00 noon to enable issue of responses to all interested parties.
13) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
Show more Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧 Review procedure
Precise information on deadline(s) for review procedures: Please contact your solicitor.
Source: OJS 2019/S 135-331446 (2019-07-11)
Contract award notice (2020-02-26) Contracting authority Name and addresses
Postal town: Dublin 8
Object Scope of the procurement
Title:
“Invitation to Tender for Multi-party Framework Agreement for the Supply and Delivery of Plant and Equipment to Dublin City Council Parks and Landscapes...”
Title
Invitation to Tender for Multi-party Framework Agreement for the Supply and Delivery of Plant and Equipment to Dublin City Council Parks and Landscapes Services Division (2019-2022)
Show more
Short description:
“Dublin City Council proposes to establish a 4-year multi-party framework agreement for the supply and delivery of plant and equipment to Dublin City...”
Short description
Dublin City Council proposes to establish a 4-year multi-party framework agreement for the supply and delivery of plant and equipment to Dublin City Council’s Parks and Landscape services division.
The framework will be in 3 lots:
Lot 1: Tractors;
Lot 2: Tractor Mounted Equipment;
Lot 3: Mowers.
Each lot will have a maximum of 5 suppliers, subject to receiving sufficient number of valid tenders. Tenderers can apply for and be successful in 1, several or all lots.
Requirements under the framework will be met through mini competitions where each member of the applicable lot will be issued a supplementary invitation to tender detailing the scope of requirements, the award criteria and the closing date and time for submissions.
Please see the tender documents for full details.
Show more
Total value of the procurement (excluding VAT): EUR 760 000 💰
Information about lots
This contract is divided into lots ✅ Scope of the procurement
Title: Lot 1: Tractors
Description
Description of the procurement:
“This lot will be used to cover the following:
Requirements:
— agricultural tractors (generally between 50 hp and 120 hp, with live P.T.O),
— compact...”
Description of the procurement
This lot will be used to cover the following:
Requirements:
— agricultural tractors (generally between 50 hp and 120 hp, with live P.T.O),
— compact tractors (< 30 H.P. with no cutting deck),
— utility terrain vehicles (UTV/SxS), and
— vehicles similar to those mentioned above.
Show more Award criteria
Quality criterion (name): Variety of equipment offered
Quality criterion (weighting): 5000
Quality criterion (name): Indicative delivery timelines
Quality criterion (weighting): 1500
Quality criterion (name): Quality of aftersales commitments
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 2000
Scope of the procurement
Title: Lot 2: Tractor Mounted Equipment
Description
Description of the procurement:
“This lot is for any tractor mounted equipment such as (but not limited to):
— trailed mowers (to include cylinder, rotary and flail types),
— mounted...”
Description of the procurement
This lot is for any tractor mounted equipment such as (but not limited to):
— trailed mowers (to include cylinder, rotary and flail types),
— mounted sprayers (capacities ranging from 200 litres to 800 litres),
— fertilizer distributors (with hopper capacity of 200 litres to 1 000 litres),
— leaf blowers — PTO driven, suitable for use with compact tractor.
Show more Scope of the procurement
Title: Lot 3: Mowers
Description
Description of the procurement:
“This lot is for various non-trailed mowers such as (but not limited to):
— ride-on/tractor mowers (between 20 hp-30 hp, various cutting widths),
—...”
Description of the procurement
This lot is for various non-trailed mowers such as (but not limited to):
— ride-on/tractor mowers (between 20 hp-30 hp, various cutting widths),
— pedestrian mowers (push and self-propelled),
— Stand-on mowers — (self-propelled).
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2019/S 135-331446
Award of contract
1️⃣
Contract Number: 1
Lot Identification Number: 1
Title: Lot 1: Tractors
Date of conclusion of the contract: 2020-01-01 📅
Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
Name and address of the contractor
Name: Dublin Grass Machinery
National registration number: N/a
Postal address: River Rd, Ashtown
Postal town: Dublin 15
Country: Ireland 🇮🇪
Phone: +353 18386767📞
E-mail: rmitchell@dublingrass.ie📧
Region: Dublin🏙️
URL: http://www.dublingrass.ie🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 760 000 💰
2️⃣
Contract Number: 2
Name and address of the contractor
Name: Irish Grass Machinery Ltd
National registration number: IE8297222A
Postal address: 39 Rosemount Business Park, Ballycoolin, Blancha
Postal town: Dublin 11
Postal code: RW61
Phone: +353 18991212📞
E-mail: sales@irishgrassmachinery.ie📧
Fax: +353 18991099 📠
URL: http://irishgrassmachinery.ie🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 760 000 💰
3️⃣
Contract Number: 3
Name and address of the contractor
Name: J H Fitzpatrick Ltd
National registration number: IE6555343G
Postal address: Kildare Road, Monasterevin, Kildare
Postal town: Monasterevin
Phone: +353 45525344📞
E-mail: d.fitzpatrick@jhfitzpatrick.ie📧
Fax: +353 45525490 📠
URL: http://Www.jhfitzpatrick.ie🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 760 000 💰
4️⃣
Contract Number: 4
Name and address of the contractor
Name: Kevin Broderick Ltd
National registration number: IE8Y41215J
Postal address: Unit J, Aerodrome Business P, Co. Dublin
Postal town: Dublin
Phone: +353 12572255📞
E-mail: aplunkett@brodericks.ie📧
Fax: +353 12572250 📠
URL: http://www.brodericks.ie🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 760 000 💰
5️⃣
Contract Number: 5
Name and address of the contractor
Name: Landcraft Farm and Grass Machinery
National registration number: 3405296I
Postal address: Baytown, The Ward, Co. Dublin
Phone: +353 0872599718📞
E-mail: landcraftfarmandgrass@gmail.com📧
Fax: +353 18351316 📠 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 760 000 💰
6️⃣
Contract Number: 6
Lot Identification Number: 2
Title: Lot 2: Tractor Mounted Equipment
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 760 000 💰
7️⃣
Contract Number: 7
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 760 000 💰
8️⃣
Contract Number: 8
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 760 000 💰
9️⃣
Contract Number: 9
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 760 000 💰
1️⃣0️⃣
Contract Number: 10
Name and address of the contractor
Name: Shanley Lawnmowers
National registration number: IE5478244Q
Postal address: Hazelhatch Road, Newcastle, Co. Dublin
Phone: +353 14589009📞
E-mail: shanleymowers@eircom.net📧
Fax: +353 14589009 📠
URL: http://www.shanleymowers.ie🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 760 000 💰
1️⃣1️⃣
Contract Number: 11
Lot Identification Number: 3
Title: Lot 3: Mowers
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 760 000 💰
1️⃣2️⃣
Contract Number: 12
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 760 000 💰
1️⃣3️⃣
Contract Number: 13
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 760 000 💰
1️⃣4️⃣
Contract Number: 14
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 760 000 💰
Complementary information Additional information
“1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by...”
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all subcontractors (if applicable) produce a valid tax clearance certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident tenderer, a statement of suitability from the Revenue Commissioners will be required.
3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;
4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6) The framework agreement is primarily for use by the Culture, Recreation and Amenity Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise;
7) Emailed/faxed/late tenders will not be accepted;
8) Suppliers should note the following when making their submission:
— to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile,
— when using the ‘Upload Manager’ facility do not use the ‘Schedule’ option,
— instead, use only the ‘Upload’ option, which will enable monitoring of the upload,
— suppliers who do not use the upload manager can upload individual files, however please ensure to allow sufficient time for upload,
— there is a maximum upload limit of 2 GB per document. Documents larger than this should be divided into smaller files prior to upload,
— should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or tel. 353 (0)212439277 (9 a.m.-17.30 p.m. GMT).
9) Tenders may be submitted in English or in the Irish language;
10) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA);
11) Appeals procedure: the body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7;
12) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 151227) as a specific question. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.
All queries must be submitted before 6.8.2019 at 12.00 noon to enable issue of responses to all interested parties.
13) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
Show more Review procedure
Precise information on deadline(s) for review procedures: Please contact your solicitor
Source: OJS 2020/S 043-101528 (2020-02-26)