Internal Post and Courier Framework

Electricity Supply Board (ESB)

SS/CON/4448
Internal post and courier framework.

Deadline

The time limit for receipt of tenders was 2019-03-25. The procurement was published on 2019-02-25.

Who? What? Where?
Procurement history
Date Document
2019-02-25 Contract notice
2020-12-15 Contract award notice
Contract notice (2019-02-25)
Object
Scope of the procurement
Title: Post and courier services
Reference number: SS/CON/4448
Short description:
SS/CON/4448 Internal post and courier framework.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Post and courier services 📦
Additional CPV: Postal services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board (ESB)
Postal address: 2 Gateway
Postal code: East Wall Road
Postal town: Dublin 3
Contact
Internet address: http://www.esb.ie 🌏
E-mail: sharon.mcdonald@esb.ie 📧
Phone: +353 17027328 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=142814&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=142814&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-02-25 📅
Submission deadline: 2019-03-25 📅
Publication date: 2019-02-28 📅
Identifiers
Notice number: 2019/S 042-096566
OJ-S issue: 42
Additional information
Please refer to the individual instructions for submission of bids relevant to each tender issued via the system.

Object
Scope of the procurement
Short description:
SS/CON/4448
Internal post and courier framework.
Title of the lot: Daily Dublin Circular Collections and Delivery
Lot number: 1
Short description:
Provision collection and delivery of mail from and to ESB locations in the general Dublin area on a daily basis.
Duration: 48 months
Description of options:
The duration of the Framework Agreements will be each for four (4) years duration with an option, at the discretion of ESB, to extend for up to a further 48 months in one or more increments.
Additional information:
Please refer to the individual instructions for submission of bids relevant to each tender issued via the system.
Title of the lot: National Point to Point Collection and Delivery
Lot number: 2
Short description:
Scheduled collection and next day delivery of mail from and to specified locations in Ireland (Republic of Ireland and Northern Ireland). Some variation in scheduled frequency and locations will be required from time to time based on ESB’ s operational needs.
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Title of the lot: Ad-hoc Couriers Local/International
Lot number: 3
Short description:
— provision of cycle/motorcycle/van for courier service to cover the general Dublin Region,
— provision of international document courier service.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 146863
List and brief description of rules and criteria:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 146863
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: As tender Documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where a grouping of services providers express interest in this process, it is a requirement of ESB that one member of the group accepts full contractual responsibility for the delivery of services. Where appropriated the intended contractually responsible member of any grouping or consortium must be identified in responding to this notice.
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Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Provided that a sufficient number of Applicants are qualified to be considered for shortlisting for each lot, following application of the procedures set out in this section A.9 (Evaluation of PQQ Responses), it is anticipated that the 5 highest-scored applicants for each lot will be short-listed and invited to proceed to the next stage of the procurement process. The contracting entity however reserves the right to short-list and invite more or less than of the highest-scored applicants.
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Provided that a sufficient number of applicants are qualified to be considered for shortlisting for each lot, following application of the procedures set out in this section A.9 (Evaluation of PQQ Responses), it is anticipated that the 5 highest-scored applicants for each lot will be short-listed and invited to proceed to the next stage of the…
… Procurement process. The contracting entity however reserves the right to short-list and invite more or less than of the highest-scored applicants.
… procurement process. The contracting entity however reserves the right to short-list and invite more or less than of the highest-scored applicants.
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Sharon McDonald
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/377 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=142814&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Interested parties must register their interest on the e-Tenders web site (http://www.etenders.gov.ie/) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (http://www.etenders.gov.ie/) only. Registration is free of charge. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties
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2) This is the sole call for competition for this service;
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the competent authorities;
5) It will be a condition of award that candidates are tax compliant;
6) If for any reason it is not possible to admit to the Framework Agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the Framework Agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to join the framework agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework;
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7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent" will always be appended;
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9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, Candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition;
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10) At Section II.2.9 we have indicated that 5 applicants will be invited to tender, please note that the contracting entity reserves the right to invite at least 5 applicants subject to that number qualifying.

Complementary information
Review body
Name: Chief Registrar
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Source: OJS 2019/S 042-096566 (2019-02-25)
Contract award notice (2020-12-15)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: 2 Gateway, East Wall Road

Reference
Dates
Date dispatched: 2020-12-15 📅
Publication date: 2020-12-18 📅
Identifiers
Notice number: 2020/S 247-615209
Refers to notice: 2019/S 042-096566
OJ-S issue: 247

Object
Scope of the procurement
Description of options:
The duration of the framework agreements will be each for four (4) years duration with an option, at the discretion of ESB, to extend for up to a further 48 months in one or more increments.
Short description:
• provision of cycle/motorcycle/van for courier service to cover the general Dublin Region;
• provision of international document courier service.

Award of contract
Date of contract conclusion: 2020-09-09 📅
2020-03-12 📅

Reference
Additional information
Interested parties must register their interest on the eTenders web site (http://www.etenders.gov.ie/) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (http://www.etenders.gov.ie/) only. Registration is free of charge. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties:
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2) This is the sole call for competition for this service.
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant.
6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to join the framework agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework.
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7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
Show more
9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
Show more
10) At section II.2.9) we have indicated that five applicants will be invited to tender, please note that the contracting entity reserves the right to invite at least five applicants subject to that number qualifying.
Source: OJS 2020/S 247-615209 (2020-12-15)
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