Hydro Water Control Equipment Maintenance and Overhaul Framework for Ireland Stations

Electricity Supply Board (ESB)

Hydro Water Control Equipment Maintenance and Overhaul Framework for ESB Hydro Station in Ireland (i.e. Republic of Ireland).

Deadline

The time limit for receipt of tenders was 2019-06-12. The procurement was published on 2019-05-14.

Who?

• Electricity Supply Board (ESB)

What?

Where?

Procurement history

Date	Document
2019-05-14	Contract notice
2019-12-05	Contract award notice

Contract notice (2019-05-14)
Object
Scope of the procurement
Title: Repair and maintenance services
Reference number: GWM9768
Short description:

Hydro Water Control Equipment Maintenance and Overhaul Framework for ESB Hydro Station in Ireland (i.e. Republic of Ireland).

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Repair and maintenance services 📦
Additional CPV: Scaffolding 📦
Place of performance
NUTS region: Mid-East 🏙️
West 🏙️
Southern 🏙️
Border 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board (ESB)
Postal address: 2 Gateway, East Wall Road
Postal town: Dublin 3
Contact
Internet address: http://www.esb.ie 🌏
E-mail: aisling.horgan@esb.ie 📧
Phone: +353 659080418 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147016&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147016&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-05-14 📅
Submission deadline: 2019-06-12 📅
Publication date: 2019-05-16 📅
Identifiers
Notice number: 2019/S 094-228346
Refers to notice: 2019/S 070-166526
OJ-S issue: 94
Additional information

1) It is our intention to use the Irish Government Procurement portal (www.etenders.gov.ie) for this competition. Access to this Portal is free of charge. Interested parties must formally register their expression of interest for this competition on eTenders before they can gain access to the PQQ documentation. All information relating to and including the pre-qualification documents, any clarifications and changes will be issued/published via this portal. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The Contracting Entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; 4) Contract award will be subject to the approval of the competent authorities; 5) It will be a condition of award that candidates are tax compliant; 6) If for any reason it is not possible to admit to the Framework Agreement 1 or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the Framework Agreement, the Contracting Entity reserves the right to invite the next highest scoring tenderer to join the Framework Agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework; 7) At its absolute discretion, the Contracting Entity may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended; 9) Without prejudice to the principle of equal treatment, the Contracting Entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition; 10) At Section II.2.9) we have indicated that 6 will be invited to tender, please note that the contracting entity reserves the right to invite at least 6 subject to that number qualifying.

Additional information

1) It is our intention to use the Irish Government Procurement portal (www.etenders.gov.ie) for this competition. Access to this Portal is free of charge. Interested parties must formally register their expression of interest for this competition on eTenders before they can gain access to the PQQ documentation. All information relating to and including the pre-qualification documents, any clarifications and changes will be issued/published via this portal. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The Contracting Entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that candidates are tax compliant;

6) If for any reason it is not possible to admit to the Framework Agreement 1 or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the Framework Agreement, the Contracting Entity reserves the right to invite the next highest scoring tenderer to join the Framework Agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework;

7) At its absolute discretion, the Contracting Entity may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;

9) Without prejudice to the principle of equal treatment, the Contracting Entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition;

10) At Section II.2.9) we have indicated that 6 will be invited to tender, please note that the contracting entity reserves the right to invite at least 6 subject to that number qualifying.

Object
Scope of the procurement
Title of the lot: Eastern
Lot number: 1
Short description:

ESB is now seeking expressions of interest for the provision of works, supplies and services related to the provision of hydro water control equipment maintenance and overhaul services for its hydro stations located on the island of Ireland.

This procurement competition intends to create four lots to provide the overhaul and maintenance works for the water control equipment of the hydro stations. The stations are all located in Ireland (the Republic of Ireland) and are located in 4 geographic locations: Eastern (Liffey Stations in the Dublin and Wicklow regions), Western (Ardnacrusha and Shannon), Southern (Lee Stations, Cork) and North Eastern (Erne and associated Stations, Donegal).

The scope of works compromises of 5-yearly, 10-yearly and 20-yearly mechanical inspections and overhaul works as per the schedule of works per plant area detailed in the Dam Safety Manuals covering spillway, crest and intake gates.

The visual inspections disassembly and overhaul of the hydro water control equipment in the following areas: mechanical and electrical repair, NDT, functional testing, scaffolding, paint work and surface preparation (grit blasting) if required.

Includes (but not limited to) bridge structures, spillway/intake gates, gear boxes, chains, clutches, seals, rollers, headstocks, etc.

The scope of work/services shall include, but is not limited to the following services for hydro stations:

1) Visual inspection of the hydro control equipment, mechanical and electrical repair, NDT and functional testing, scaffolding, paint work and surface preparation (grit blasting) if required;

2) Includes (but not limited to) bridge structures, gates, gear boxes, chains, clutches, seals, rollers, headstocks, etc.

Duration: 96 months
Description of renewals:

5 year Framework Agreement with option to extend for a further 3 years.

This is subject to annual review and renewal.

Title of the lot: Western
Lot number: 2
Short description:

ESB is now seeking expressions of interest for the provision of works, supplies and services related to the provision of Hydro Water Control Equipment Maintenance and Overhaul Services for its hydro stations located on the island of Ireland.

This procurement competition intends to create 4 lots to provide the overhaul and maintenance works for the water control equipment of the hydro stations. The stations are all located in Ireland (the Republic of Ireland) and are located in 4 geographic locations: Eastern (Liffey Stations in the Dublin and Wicklow regions), Western (Ardnacrusha and Shannon), Southern (Lee Stations, Cork) and North Eastern (Erne and associated Stations, Donegal).

The scope of works compromises of 5-yearly, 10-yearly and 20-yearly Mechanical inspections and overhaul works as per the schedule of works per plant area detailed in the dam safety manuals covering spillway, crest and intake gates.

Title of the lot: Southern
Lot number: 3
Short description:

The scope of works compromises of 5-yearly, 10-yearly and 20-yearly mechanical inspections and overhaul works as per the schedule of works per plant area detailed in the dam safety manuals covering spillway, crest and intake gates.

Includes (but not limited to) bridge structures, spillway/intake gates, gear boxes, chains, clutches, seals, rollers, headstocks, etc..

Title of the lot: North Eastern
Lot number: 4
Short description:

1) Visual inspection of the hydro control equipment, mechanical and electrical repair, NDT and functional testing, scaffolding, paint work and surface preparation (grit blasting) if required,

Place of performance
Main site or place of performance:

Liffey Stations in the Dublin and Wicklow regions.

Ardnacrusha and Shannon.

Lee Stations, Cork.

Erne and associated Stations, Donegal.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in procurement qualification questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 150840.

List and brief description of rules and criteria: Stated in the procurement documents.
Contract execution
Deposits and guarantees required: Stated in the procurement documents.

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 6
Number of participants to be contemplated: 6
Time of receipt of tenders: 17:00
Date of dispatch of invitations: 2019-07-10 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Aisling Horgan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/377 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=147016&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 8 years.

2) This is the sole call for competition for this service;

3) The Contracting Entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that candidates are tax compliant;

6) If for any reason it is not possible to admit to the Framework Agreement 1 or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the Framework Agreement, the Contracting Entity reserves the right to invite the next highest scoring tenderer to join the Framework Agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework;

7) At its absolute discretion, the Contracting Entity may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;

9) Without prejudice to the principle of equal treatment, the Contracting Entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition;

10) At Section II.2.9) we have indicated that 6 will be invited to tender, please note that the contracting entity reserves the right to invite at least 6 subject to that number qualifying.

Complementary information
Review body
Name: Chief Registrar
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

The Contracting Entity will not conclude this Framework Agreement/contract until after the expiry of the standstill period which commences on the day following the date of notification of concerned tenderers. Review procedures are available in the High Court to a person who has or has had an interest in obtaining the Framework Agreement/contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that Framework Agreement/contract.

Source: OJS 2019/S 094-228346 (2019-05-14)

Contract award notice (2019-12-05)
Object
Scope of the procurement
Short description:

Hydro Water control equipment maintenance and overhaul framework for ESB hydro station in Ireland (i.e. Republic of Ireland).

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Reference
Dates
Date dispatched: 2019-12-05 📅
Publication date: 2019-12-10 📅
Identifiers
Notice number: 2019/S 238-585163
Refers to notice: 2019/S 094-228346
OJ-S issue: 238
Additional information

1) It is our intention to use the Irish Government Procurement portal (www.etenders.gov.ie) for this competition. Access to this portal is free of charge. Interested parties must formally register their expression of interest for this competition on eTenders before they can gain access to the PQQ documentation. All information relating to and including the pre-qualification documents, any clarifications and changes will be issued/published via this portal. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; 4) Contract award will be subject to the approval of the competent authorities; 5) It will be a condition of award that candidates are tax compliant; 6) If for any reason it is not possible to admit to the framework agreement 1 or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to join the framework agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework; 7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition; 10) At Section II.2.9) we have indicated that 6 will be invited to tender, please note that the contracting entity reserves the right to invite at least 6 subject to that number qualifying.

Additional information

1) It is our intention to use the Irish Government Procurement portal (www.etenders.gov.ie) for this competition. Access to this portal is free of charge. Interested parties must formally register their expression of interest for this competition on eTenders before they can gain access to the PQQ documentation. All information relating to and including the pre-qualification documents, any clarifications and changes will be issued/published via this portal. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that candidates are tax compliant;

6) If for any reason it is not possible to admit to the framework agreement 1 or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to join the framework agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework;

7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition;

10) At Section II.2.9) we have indicated that 6 will be invited to tender, please note that the contracting entity reserves the right to invite at least 6 subject to that number qualifying.

Object
Scope of the procurement
Title of the lot: Eastern.
Place of performance
Main site or place of performance: Liffey Stations in the Dublin and Wicklow Regions.

Reference
Additional information

3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

6) If for any reason it is not possible to admit to the framework agreement 1 or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement, the contracting entity reserves the right to invite the next highest scoring tenderer to join the framework agreement and/or deliver the contract as appropriate to the circumstances pertaining to the framework;

7) At its absolute discretion, the contracting entity may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition;

Complementary information
Review body
Information about review deadlines:

The contracting entity will not conclude this framework agreement/contract until after the expiry of the standstill period which commences on the day following the date of notification of concerned tenderers. Review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement/contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement/contract.

Source: OJS 2019/S 238-585163 (2019-12-05)

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