Ground Maintenance Embassy of Ireland Canberra

Department of Foreign Affairs and Trade/An Roinn Gnóthaí Eachtracha agus Trádála

1.1) The Embassy of Ireland, Canberra, 20 Arkana Street, Yarralumla, ACT 2600, requires the services of a suitably qualified Landscape Gardening and Ground Maintenance company to:
1.1.1) Maintain and upgrade lawns;
1.1.2) Maintain and prune trees and hedges;
1.1.3) Maintain and replant as required flowerbeds, shrub beds, plant containers.
The work will involve all ground maintenance services including grass-cutting, hedge trimming, preparation and planting of flower/shrub beds, weeding, watering, feeding of plant beds, removal of old flowers/shrubs, pruning, weeding, application of weed killer, fertilising, soil and compost replacement, and garden waste disposal. The service provider will be required to be on site a minimum of 2 days a week (between Monday and Friday) and allocate a minimum of 16 hours per week for 50 weeks for the provision of this service. This minimum may be subject to change dependent on seasonal changes and the Embassy’s business needs.

Deadline
The time limit for receipt of tenders was 2019-09-16. The procurement was published on 2019-08-16.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Who?

What?

Where?

Procurement history
Date Document
2019-08-16 Contract notice
2020-01-20 Contract award notice
Contract notice (2019-08-16)
Contracting authority
Name and addresses
Name:
“Department of Foreign Affairs and Trade/An Roinn Gnóthaí Eachtracha agus Trádála”
National registration number: N/a
Postal address: 80 St Stephen's Green
Postal town: Dublin
Country: Ireland 🇮🇪
Contact person: Dubheasa Kennedy
Phone: +353 14082333 📞
E-mail: dubheasa.kennedy@dfa.ie 📧
Region: Éire/Ireland 🏙️
URL: http://www.dfa.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/246 🌏
Information about joint procurement
The contract is awarded by a central purchasing body
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=149985&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title: Ground Maintenance Embassy of Ireland Canberra 153641
Products/services: Grounds maintenance services 📦
Short description:
“1.1) The Embassy of Ireland, Canberra, 20 Arkana Street, Yarralumla, ACT 2600, requires the services of a suitably qualified Landscape Gardening and Ground...”    Show more
Estimated value excluding VAT: EUR 135 000 💰

1️⃣
Place of performance: 00 🏙️
Main site or place of performance: Embassy of Ireland, Canberra.
Description of the procurement:
“1.1) The Embassy of Ireland, Canberra, 20 Arkana Street, Yarralumla, ACT 2600, requires the services of a suitably qualified Landscape Gardening and Ground...”    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 135 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Description
Description of renewals:
“1 year with a maximum of 2 such extensions subject to satisfactory performance and the Embassy’s needs. The maximum contract duration therefore will be 3 years.”    Show more

Legal, economic, financial and technical information
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents

Procedure
Type of procedure
Open procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2019-09-16 17:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Conditions for opening of tenders: 2019-09-16 17:00 📅

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2019/S 159-392841 (2019-08-16)
Contract award notice (2020-01-20)
Contracting authority
Name and addresses
Phone: +353 14082000 📞
E-mail: consultant.tenders@dfa.ie 📧

Object
Scope of the procurement
Short description:
“1.1) The Embassy of Ireland, Canberra, 20 Arkana Street, Yarralumla, Act 2600, requires the services of a suitably qualified landscape gardening and ground...”    Show more
Total value of the procurement (excluding VAT): EUR 135 000 💰
Description
Description of the procurement:
“1.1 The Embassy of Ireland, Canberra, 20 Arkana Street, Yarralumla, ACT 2600, requires the services of a suitably qualified Landscape Gardening and Ground...”    Show more
Award criteria
Quality criterion (name):
“Demonstrated experience and track record in the provision of ground maintenance services at embassies, consulates, or international organisations”
Quality criterion (weighting): 30
Quality criterion (name): Experience of key personnel assigned to the embassy
Quality criterion (weighting): 10
Quality criterion (name): Quality of the equipment being used to provide the service
Quality criterion (name): Demonstrated health, safety and welfare measures including waste disposal
Cost criterion (name): Overall fixed price cost
Cost criterion (weighting): 35
Cost criterion (name): Fixed hourly rate for additional outside normal hours service
Cost criterion (weighting): 5

Procedure
Administrative information
Previous publication concerning this procedure: 2019/S 159-392841

Award of contract

1️⃣
Contract Number: 1
Title: Ground Maintenance Embassy of Ireland Canberra
Date of conclusion of the contract: 2020-01-16 📅
Information about tenders
Number of tenders received: 4
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: Green Options PTY Ltd
Postal address: PO Box 719
Postal town: Botany
Country: Australia 🇦🇺
Region: 00 🏙️
The contractor is an SME
Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 135 000 💰
Total value of the contract/lot: EUR 135 000 💰
Source: OJS 2020/S 015-031407 (2020-01-20)