GMIT — Establishment of a Single Party Framework Agreement for General Furniture Supply, Delivery and Installation

Galway Mayo Institute of Technology

GMIT intends to establish a single party framework agreement for the supply, delivery and installation of office furniture on a draw down basis. All furniture must be designed to conform to the strength and stability requirements of British and European performance standards or equivalent. It is essential that all fittings and furniture shall:
— comply fully with the specifications and be durable and safe for use in a third level institution (strength and stability),
— comply fully with the standards as detailed and shall comply fully with current European (EN) standards/ British Standard.
Please refer to the tender documents for more details

Deadline

The time limit for receipt of tenders was 2019-10-04. The procurement was published on 2019-09-02.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Galway Stationary Supplies Ltd T/A Ultimate Office

Who?

• Galway Mayo Institute of Technology

What?

• Domestic furniture › Bathroom furniture
• Domestic furniture › Garden furniture
• Domestic furniture › Kitchen furniture and equipment
• Furniture › Laboratory furniture
• Miscellaneous furniture and equipment › Library furniture
• Miscellaneous furniture and equipment › Miscellaneous furniture
• Miscellaneous furniture and equipment › Parts of furniture
• Miscellaneous repair and maintenance services › Repair and maintenance services of furniture
• Office furniture › Computer furniture

Where?

• Éire/Ireland › Ireland

Procurement history

Date	Document
2019-09-02	Contract notice
2020-10-12	Contract award notice

Contract notice (2019-09-02)
Object
Scope of the procurement
Title: Furniture
Short description:

GMIT intends to establish a single party framework agreement for the supply, delivery and installation of office furniture on a draw down basis. All furniture must be designed to conform to the strength and stability requirements of British and European performance standards or equivalent. It is essential that all fittings and furniture shall: — comply fully with the specifications and be durable and safe for use in a third level institution (strength and stability), — comply fully with the standards as detailed and shall comply fully with current European (EN) standards/ British Standard. Please refer to the tender documents for more details

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Furniture 📦
Additional CPV: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products 📦
Place of performance
NUTS region: Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Galway Mayo Institute of Technology
Postal address: Dublin Road
Postal town: Galway
Contact
Internet address: https://www.gmit.ie/ 🌏
E-mail: corinna.gavin@gmit.ie 📧
Phone: +353 91742117 📞
Fax: +353 91759706 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=153234&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=153234&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-09-02 📅
Submission deadline: 2019-10-04 📅
Publication date: 2019-09-05 📅
Identifiers
Notice number: 2019/S 171-417012
OJ-S issue: 171
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this framework; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; 4) Contract award will be subject to the approval of the competent authorities; 5) It will be a condition of award that the successful tenderer is and remains tax compliant; 6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time; 7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this framework;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that the successful tenderer is and remains tax compliant;

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

— comply fully with the specifications and be durable and safe for use in a third level institution (strength and stability),

— comply fully with the standards as detailed and shall comply fully with current European (EN) standards/ British Standard.

Please refer to the tender documents for more details

Estimated total value: 1 000 000 EUR 💰
Short description:

— comply fully with the standards as detailed and shall comply fully with current European (EN) standards/British Standard.

Please refer to the tender documents for more details.

Estimated value excluding VAT: 1 000 000 EUR 💰
Duration: 48 months
Place of performance
Main site or place of performance: GMIT Campus Galway.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As per qualification questionnaire.
Contract execution
Contract performance conditions: As per tender documents.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Corinna Gavin
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1160 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=153234&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) This is the sole call for competition for this framework;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that the successful tenderer is and remains tax compliant;

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay Dublin 7
Postal town: Dublin
Country: Ireland 🇮🇪
Information about review deadlines:

Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the contracting authority will not conclude this framework agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish Statutory standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The statutory instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Service from which information about the review procedure may be obtained
Name: Consult a legal advisor
Postal town: Ireland
Source: OJS 2019/S 171-417012 (2019-09-02)

Contract award notice (2020-10-12)
Object
Scope of the procurement
Short description:

GMIT intends to establish a single party framework agreement for the supply, delivery and installation of office furniture on a draw down basis. All furniture must be designed to conform to the strength and stability requirements of British and European performance standards or equivalent. It is essential that all fittings and furniture shall: • comply fully with the specifications and be durable and safe for use in a third level institution (strength and stability); • comply fully with the standards as detailed and shall comply fully with current European (EN) standards/British Standard. Please refer to the tender documents for more details.

Total value of the procurement: 1 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-10-12 📅
Publication date: 2020-10-16 📅
Identifiers
Notice number: 2020/S 202-488468
Refers to notice: 2019/S 171-417012
OJ-S issue: 202
Additional information

The estimated total value of purchases pursuant to the framework agreement is in the region of EUR 1 000 000 (ex. VAT) over the lifetime of the agreement. It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement. The maximum duration of the framework will be four (4) years subject to satisfactory annual review of performance. The contracting authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement. A framework agreement constitutes a means of establishing overall terms and conditions in accordance with which, for a specified duration, individual contracts may or may not be awarded.

Object
Scope of the procurement
Short description:

• comply fully with the specifications and be durable and safe for use in a third level institution (strength and stability);

• comply fully with the standards as detailed and shall comply fully with current European (EN) standards/British Standard.

• comply fully with the specifications and be durable and safe for use in a third level institution (strength and stability),

• comply fully with the standards as detailed and shall comply fully with current European (EN) standards/ British Standard.

Procedure
Award criteria
Quality criterion (name): Technical merit
Quality criterion (weighting): 20
Quality criterion (name): Design and appearance/aesthetics
Quality criterion (weighting): 10
Quality criterion (name): Ability to meet delivery requirements
Quality criterion (weighting): 25
Quality criterion (name): Extended warranty periods
Quality criterion (weighting): 5
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 40

Award of contract
Date of contract conclusion: 2020-05-08 📅
Name: Galway Stationary Supplies Ltd T/A Ultimate Office
Postal address: Unit 10 Glenrock Business Park, Ballybane Industrial Estate, Bóthar NA Mine
Postal town: Galway
Postal code: H91H 5X7
Country: Ireland 🇮🇪
Phone: +353 91798796 📞
E-mail: john@ultimate.ie 📧
Country: West 🏙️
Internet address: www.ultimateoffice.com 🌏
Total value of the procurement: 1 000 000 EUR 💰
Information about tenders
Number of tenders received: 3

Complementary information
Review body
Postal address: Inns Quay
Information about review deadlines:

Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the contracting authority will not conclude this framework agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish Statutory standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Source: OJS 2020/S 202-488468 (2020-10-12)

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