Framework Agreement for Mechanical and Electrical Services

University College Dublin (UCD)

UCD wishes to set up single operator framework agreement for the following lots:
Lot 1: mechanical maintenance and operational services – single operator framework;
Lot 2: electrical maintenance and operational services – single operator framework.
UCD is issuing this pre-qualification questionnaire inviting expressions of interest as the first stage of a 2-stage process. The purpose of the first stage is to obtain information from the applicants to determine their suitability on the basis of financial capacity, technical capability and relevant experience to carry out the contract. Suitable applicants will be shortlisted and it is envisaged that a minimum of the top five scoring, suitably qualified applicants (with a maximum of 8 should there be equal scoring) per lot will be invited to tender for the appointment to the framework agreements as described in the attached document.

Deadline

The time limit for receipt of tenders was 2019-08-23. The procurement was published on 2019-07-24.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Burlington Engineering
• Eureka Electrical

Who?

• University College Dublin (UCD)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2019-07-24	Contract notice
2020-02-19	Contract award notice

Contract notice (2019-07-24)
Object
Scope of the procurement
Title: Repair and maintenance services of building installations
Reference number: UCDOPP1027
Short description:

UCD wishes to set up single operator framework agreement for the following lots: Lot 1: mechanical maintenance and operational services – single operator framework; Lot 2: electrical maintenance and operational services – single operator framework. UCD is issuing this pre-qualification questionnaire inviting expressions of interest as the first stage of a 2-stage process. The purpose of the first stage is to obtain information from the applicants to determine their suitability on the basis of financial capacity, technical capability and relevant experience to carry out the contract. Suitable applicants will be shortlisted and it is envisaged that a minimum of the top five scoring, suitably qualified applicants (with a maximum of 8 should there be equal scoring) per lot will be invited to tender for the appointment to the framework agreements as described in the attached document.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Repair and maintenance services of building installations 📦
Additional CPV: Electrical machinery, apparatus, equipment and consumables; lighting 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: University College Dublin (UCD)
Postal address: Procurement and Contracts Office, Roebuck Offices
Postal town: Belfield
Contact
Internet address: http://www.ucd.ie 🌏
E-mail: turlough.kieran1@ucd.ie 📧
Phone: +353 7167618 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=151115&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=151115&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2019-07-24 📅
Submission deadline: 2019-08-23 📅
Publication date: 2019-07-29 📅
Identifiers
Notice number: 2019/S 144-354778
OJ-S issue: 144
Additional information
Please refer to attached document.

Object
Scope of the procurement
Short description:

UCD wishes to set up single operator framework agreement for the following lots:

Lot 1: mechanical maintenance and operational services – single operator framework;

Lot 2: electrical maintenance and operational services – single operator framework.

UCD is issuing this pre-qualification questionnaire inviting expressions of interest as the first stage of a 2-stage process. The purpose of the first stage is to obtain information from the applicants to determine their suitability on the basis of financial capacity, technical capability and relevant experience to carry out the contract. Suitable applicants will be shortlisted and it is envisaged that a minimum of the top five scoring, suitably qualified applicants (with a maximum of 8 should there be equal scoring) per lot will be invited to tender for the appointment to the framework agreements as described in the attached document.

Estimated total value: 6 000 000 EUR 💰
Title of the lot: Framework Agreement for Mechanical Maintenance and Operational Services
Lot number: 1
Short description:

Pre-qualification questionnaire for Lot 1 — mechanical maintenance and operational services. It is envisaged that the following elements of works will be undertaken under this lot, this list is neither exhaustive nor representative of the order of importance:

— HVAC and water services plant operation and maintenance,

— gas-fired (ranging from 30kW to 6mW) and wood pellet boiler (900kW) operation and maintenance,

— provision of all consumables, such as AHU filters, belts and boiler probes etc. and replacement plant items, such as pumps, air receivers and burners, etc.

— coordination of works on campus,

— planned preventive maintenance,

— reactive maintenance,

— emergency call-outs and emergency maintenance,

— rectification of defects and carrying out of repairs,

— weekly and monthly reporting to UCD technical services,

— site permit and induction system for specialist contractors,

— provide attendance during competent person examinations (statutory inspections) including the preparation of systems for such inspection,

— provide attendance to identify the services within the buildings for new projects and also at handover/validation stage of new buildings and project works on campus,

— condition surveys and the preparation of a forward maintenance plan and its annual update,

— production of a complete asset register list detailing all plant items, make, model, sizes, duties, location and area’s served,

— statutory examinations and competent person duties,

— identification of the maintenance needs, planning, controlling and managing the maintenance regime in compliance with best industry practice and statutory requirements. This includes the provision of all necessary technical, management and professional expertise, functions (such as competent persons, authorised persons and responsible persons for the management of risk of legionnaires’ disease, water hygiene management) and procedures to form a complete operation and maintenance regime,

— comprehensive annual report detailing works done, fully completed certificates and test sheets at the end of each year’s contract,

— PPM and reactive maintenance of specialised equipment including,

— laboratory fume-cupboards,

— laboratory and boiler house gas alarm systems,

— laboratory ventilation system heat recovery extract filters,

— water treatment and filtration systems,

— lake water circulation systems and ornamental fountains.

Estimated value excluding VAT: 4 000 000 EUR 💰
Duration: 48 months
Additional information: Please refer to attached document.
Title of the lot: Framework Agreement for Electrical Maintenance and Operational Services
Lot number: 2
Short description:

Pre-qualification questionnaire for Lot 2 — electrical maintenance and operational services. It is envisaged that the following elements of works will be undertaken under this lot, this list is neither exhaustive nor representative of the order of importance:

— provision of spare parts and consumables,

— all Low Voltage (LV) planned preventive maintenance,

— (estate services) ELV (Extra Low Voltage) copper cable and related fibre optic campus infrastructure maintenance, adds, moves and changes. The maintenance and support services related CAT5&6 cable infrastructure and related ITC fibre optic cabling infrastructure is not included in this tender competition,

— emergency call outs and emergency maintenance,

— monthly reporting to the UCD estate services,

— provide attendance to identify the services within the buildings for new projects and also at handover/validation stage of new buildings and project works,

— production of a complete asset register list detailing all relevant plant items, make, model, sizes, duties, location and areas served,

— low and extra low voltage related maintenance including:

—— interface with BMS controls,

—— interface and resetting Environmentally Opening Vents (EOV’s).

— PPM and reactive maintenance of specialised electrical equipment including:

— emergency lighting,

— harmonic filter systems,

— PFC systems.

Estimated value excluding VAT: 2 000 000 EUR 💰
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to attached document.
Contract execution
Contract performance conditions: Please refer to attached document.

Procedure
Legal basis: 32014L0024
Minimum number of candidates: 5
Maximum number of candidates: 8
Objective criteria for choosing the limited number of candidates:

Refer to attached document.

Please refer to attached document.

Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2019-09-09 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2020-02-10 📅

Contracting authority
Identity
National registration number: IE6517386K
Contact
Contact point: Turlough Kieran
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1222 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=151115&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Please refer to attached document

Complementary information
Review body
Name: Courts Service
Postal town: Dublin
Postal code: D1
Country: Ireland 🇮🇪
Source: OJS 2019/S 144-354778 (2019-07-24)

Contract award notice (2020-02-19)
Object
Scope of the procurement
Short description:

UCD wishes to set up single operator framework agreement for the following lots: Lot 1: Mechanical Maintenance and Operational Services – Single Operator Framework; Lot 2 Electrical Maintenance and Operational Services – Single Operator Framework. UCD is issuing this pre-qualification questionnaire inviting expressions of interest as the first stage of a 2-stage process. The purpose of the first stage is to obtain information from the applicants to determine their suitability on the basis of financial capacity, technical capability and relevant experience to carry out the contract. Suitable applicants will be shortlisted and it is envisaged that a minimum of the top 5 scoring, suitably qualified applicants (with a maximum of 8 should there be equal scoring) per lot will be invited to tender for the appointment to the framework agreements as described in the attached document.

Total value of the procurement: 6 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2020-02-19 📅
Publication date: 2020-02-21 📅
Identifiers
Notice number: 2020/S 037-087938
Refers to notice: 2019/S 144-354778
OJ-S issue: 37

Object
Scope of the procurement
Short description:

Lot 1: Mechanical Maintenance and Operational Services – Single Operator Framework;

Lot 2 Electrical Maintenance and Operational Services – Single Operator Framework.

UCD is issuing this pre-qualification questionnaire inviting expressions of interest as the first stage of a 2-stage process. The purpose of the first stage is to obtain information from the applicants to determine their suitability on the basis of financial capacity, technical capability and relevant experience to carry out the contract. Suitable applicants will be shortlisted and it is envisaged that a minimum of the top 5 scoring, suitably qualified applicants (with a maximum of 8 should there be equal scoring) per lot will be invited to tender for the appointment to the framework agreements as described in the attached document.

Pre-qualification questionnaire for Lot 1: Mechanical maintenance and operational services. It is envisaged that the following elements of works will be undertaken under this lot, this list is neither exhaustive nor representative of the order of importance:

— gas-fired (ranging from 30 kW to 6 mW) and wood pellet boiler (900 kW) operation and maintenance,

— provision of all consumables, such as AHU filters, belts and boiler probes, etc. and replacement plant items, such as pumps, air receivers and burners, etc.,

— co-ordination of works on campus,

— PPM and reactive maintenance of specialised equipment including:

—— laboratory fume-cupboards,

—— laboratory and boiler house gas alarm systems,

—— laboratory ventilation system heat recovery extract filters,

—— water treatment and filtration systems,

—— lake water circulation systems and ornamental fountains.

Pre-qualification questionnaire for Lot 2: Electrical maintenance and operational services. It is envisaged that the following elements of works will be undertaken under this lot, this list is neither exhaustive nor representative of the order of importance:

— all low voltage (LV) planned preventive maintenance,

— (estate services) ELV (extra low voltage) copper cable and related fibre optic campus infrastructure maintenance, adds, moves and changes. The maintenance and support services related CAT5&6 cable infrastructure and related ITC fibre optic cabling infrastructure is not included in this tender competition,

—— interface with BMS controls;

—— interface and resetting environmentally opening vents (EOV’s).

—— emergency lighting;

—— harmonic filter systems;

—— PFC systems.

Procedure
Award criteria
Quality criterion (name): Operation of contract
Quality criterion (weighting): 15
Quality criterion (name): Proposed methodology for completion of preventative and periodical mechanical maintenance
Quality criterion (weighting): 10
Quality criterion (name): Proposed methodology and methods for investigating and resolving ad-hoc mechanical issues
Quality criterion (weighting): 45
Price (weighting): 30
Quality criterion (name): Proposed methodology for completion of planned preventative electrical maintenance
Proposed methodology and methods for investigating and resolving ad-hoc lighting and electrical issues

Award of contract
Date of contract conclusion: 2020-01-27 📅
Name: Burlington Engineering
Postal address: 15 Weston Road
Postal town: Dublin
Country: Ireland 🇮🇪
Total value of the procurement: 4 700 000 EUR 💰
Name: Eureka Electrical
Total value of the procurement: 3 134 796 EUR 💰
Information about tenders
Number of tenders received: 2
4

Complementary information
Review body
Postal town: Dublin 1
Source: OJS 2020/S 037-087938 (2020-02-19)

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