19/158 — A Single Supplier Framework Agreement for the Provision of Multifunctional Devices and Related Services to Ervia

Ervia

Ervia will undertake a competitive tender process for the support and maintenance of our existing fleet of 107 print and plotting devices across 20 offices in Ireland and Scotland. This includes the support and maintenance of a ‘follow-me’ print software solution.
The tender will also include the option to add devices to the supported fleet either through lease, rent or outright purchase.
The tender will also include the option to procure a scanning and workflow solution.
Tenderers will be evaluated on their ability to manage the fleet, providing this service across all Ervia office locations and the ability provide next day support for deliveries and maintenance.

Deadline

The time limit for receipt of tenders was 2019-09-09. The procurement was published on 2019-08-08.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2019-08-08 Contract notice
2020-08-27 Contract award notice
Contract notice (2019-08-08)
Object
Scope of the procurement
Title: Photocopiers
Reference number: 19/158
Short description:
Ervia will undertake a competitive tender process for the support and maintenance of our existing fleet of 107 print and plotting devices across 20 offices in Ireland and Scotland. This includes the support and maintenance of a ‘follow-me’ print software solution. The tender will also include the option to add devices to the supported fleet either through lease, rent or outright purchase. The tender will also include the option to procure a scanning and workflow solution. Tenderers will be evaluated on their ability to manage the fleet, providing this service across all Ervia office locations and the ability provide next day support for deliveries and maintenance.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Photocopiers 📦
Additional CPV: Office and computing machinery, equipment and supplies except furniture and software packages 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Ervia
Postal address: POBox 900, Webworks, Eglinton Street
Postal town: Cork
Contact
Internet address: http://www.ervia.ie 🌏
E-mail: tenders@ervia.ie 📧
Phone: +353 214239065 📞
URL for documents: http://www.etenders.gov.ie 🌏
URL for participation: http://www.etenders.gov.ie 🌏

Reference
Dates
Date dispatched: 2019-08-08 📅
Submission deadline: 2019-09-09 📅
Publication date: 2019-08-13 📅
Identifiers
Notice number: 2019/S 155-383878
Refers to notice: 2013/S 179-309775
OJ-S issue: 155
Additional information
You must submit through the etenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic, as such no paper copies will be accepted or read. Please submit via the etenders system not later than 12.00 local time 9.9.2019.
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Object
Scope of the procurement
Short description:
Ervia will undertake a competitive tender process for the support and maintenance of our existing fleet of 107 print and plotting devices across 20 offices in Ireland and Scotland. This includes the support and maintenance of a ‘follow-me’ print software solution.
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The tender will also include the option to add devices to the supported fleet either through lease, rent or outright purchase.
The tender will also include the option to procure a scanning and workflow solution.
Tenderers will be evaluated on their ability to manage the fleet, providing this service across all Ervia office locations and the ability provide next day support for deliveries and maintenance.
Duration: 84 months
Additional information:
You must submit through the etenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic, as such no paper copies will be accepted or read. Please submit via the etenders system not later than 12.00 local time 9.9.2019.
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Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to tender documents available to download from www.etenders.gov.ie only.
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Requests to participate may be submitted by single entities or by groups of service providers. A group will not be required to convert into a specific legal form in order to submit a request to participate, but may if the contracting entity considers it necessary to ensure that the contract is carried out to its satisfaction, be required to do so prior to award of the contract. The contracting entity also reserves the right to contract with each member of the group on the basis of joint and several liability, or with one member of the group as a main contractor with a number of subcontractors or on any other basis as the contracting entity considers appropriate.
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Contract performance conditions: Service level agreement to be agreed with successful vendor.

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Tender Admin
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/376 🌏
Documents URL: www.etenders.gov.ie 🌏
URL for participation: www.etenders.gov.ie 🌏
URL for documents: www.etenders.gov.ie 🌏

Reference
Additional information
Estimated timing for further notices: 6 months.

Complementary information
Review body
Name: The High Court
Postal address: High Court Central Office, Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
Precise information on deadline(s) for review procedures:
Please refer to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2)).
Source: OJS 2019/S 155-383878 (2019-08-08)
Contract award notice (2020-08-27)
Object
Scope of the procurement
Title: Photocopying services
Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Code: Photocopying services 📦

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Contracting authority
Identity
Postal address: PO Box 900, Webworks, Eglinton Street

Reference
Dates
Date dispatched: 2020-08-27 📅
Publication date: 2020-09-01 📅
Identifiers
Notice number: 2020/S 169-410138
Refers to notice: 2019/S 155-383878
OJ-S issue: 169
Additional information
You must submit through the etenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic, as such no paper copies will be accepted or read. Please submit via the etenders system not later than 12.00 local time Monday 9 September 2019.
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Object
Scope of the procurement
You must submit through the etenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic, as such no paper copies will be accepted or read. Please submit via the etenders system not later than 12.00 local time Monday 9 September 2019.
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Award of contract
Date of contract conclusion: 2020-07-31 📅
Name: Xerox IBS Ltd
Postal town: Dublin
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 2

Reference
Additional information
You must submit through the etenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic, as such no paper copies will be accepted or read. Please submit via the etenders system not later than 12.00 local time Monday 9 September 2019
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Complementary information
Review body
Postal town: Dublin 7
Source: OJS 2020/S 169-410138 (2020-08-27)
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