19/057 — Multi-Party Framework Agreement for the Provision of Public Relations Services for Ervia

Ervia

19/057 — Multi-party framework agreement for the provision of public relations services for Ervia.

Deadline

The time limit for receipt of tenders was 2020-02-12. The procurement was published on 2019-12-20.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Murray Consultants
• Q4 PR

Who?

• Ervia

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2019-12-20	Contract notice
2021-05-06	Contract award notice

Contract notice (2019-12-20)
Object
Scope of the procurement
Title: Public relations services
Reference number: 19/057
Short description:

19/057 — Multi-party framework agreement for the provision of public relations services for Ervia.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Public relations services 📦
Additional CPV: Public relations management services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Ervia
Postal address: PO Box 900, Webworks, Eglinton Street
Postal town: Cork
Contact
Internet address: http://www.ervia.ie 🌏
E-mail: tenders@ervia.ie 📧
Phone: +353 214239206 📞
URL for documents: http://www.etenders.gov.ie 🌏
URL for participation: http://www.etenders.gov.ie 🌏

Reference
Dates
Date dispatched: 2019-12-20 📅
Submission deadline: 2020-02-12 📅
Publication date: 2019-12-24 📅
Identifiers
Notice number: 2019/S 248-616789
OJ-S issue: 248
Additional information

You must submit through the etenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic, as such no paper copies will be accepted or read. Please submit via the eTenders system not later than 12.00 (local time) 12.2.2020.

Object
Scope of the procurement
Short description:

It is envisaged that the scope of services of any given call-off contract under the framework agreement will be, but are not limited to:

the expected scope of the contract includes but is not limited to the provision of the following public relations (‘PR’) services and other services including media relations services, financial PR, crisis communications, corporate affairs and public affairs services.

The scope of services is also expected to include:

— provision of the above services in order to build and enhance Ervia’s reputation in the energy market and water sector in Ireland,

— assisting in relation to Ervia’s engagement and reputation with key stakeholders and decision-makers in the political, economic and customer arenas in the Republic of Ireland,

— supporting the introduction and establishment of the Ervia and Gas Networks brands and to support the building of the Irish Water brand,

— supporting Irish Water in its delivery of an ambitious programme of reform across all aspects of water services,

— supporting Gas Network Ireland’s gas advocacy agenda and strategy to grow the Irish gas market,

— facilitation of gas and water infrastructure development through stakeholder engagement and event management, and

— offsetting the negative impact of any potential PR crisis situations including any arising out of gas network or water service incidents.

Government affairs services;

The scope of services is also expected to include but not limited to:

— legislative and regulatory monitoring,

— evaluation of regulatory risks for the business,

— preparation of concepts and recommendations,

— engagement with key audiences and stakeholders,

— industry engagement,

— lobbying,

— influencing policy.

Applicants should note that from time to time over the term of each multi party framework agreement, the contracting entity, at its sole discretion but without altering the overall nature of the multi party framework agreement, may require to modify the scope of the framework agreement to reflect technical advancements and/or unforeseeable requirements required for public relation services. The conditions under which such option may be exercised by the contracting entity will be outlined in the ITN document.

Ervia is procuring public relation services. The successful supplier may be required, during the course of the framework, to enter into separate framework agreements with GNI in relation to the provision of the services. The new arrangements will stand separate from the arrangements with Ervia.

Duration: 36 months
Description of renewals: Option to extend for further periods up to a total maximum of 2 years.
Description of options:

Framework agreement(s) duration of 3 years with an option to extend for further for periods up to a total maximum of 2 years.

Additional information:

Place of performance
Main site or place of performance: Cork and Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to tender documents available to download from www.etenders.gov.ie only.

Contract execution
Deposits and guarantees required: As per contract documents.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: As per contract documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate may be submitted by single entities or by groups of service providers. A group will not be required to convert into a specific legal form in order to submit a request to participate, but may if the contracting entity considers it necessary to ensure that the contract is carried out to its satisfaction, be required to do so prior to award of the contract. The contracting entity also reserves the right to contract with each member of the group on the basis of joint and several liability, or with one member of the group as a main contractor with a number of sub-contractors or on any other basis as the contracting entity considers appropriate.

Contract performance conditions: As per contract documents.

Procedure
Legal basis: 32014L0025
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Louise Hegarty
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/376 🌏
Documents URL: www.etenders.gov.ie 🌏
URL for participation: www.etenders.gov.ie 🌏
URL for documents: www.etenders.gov.ie 🌏

Reference
Additional information

You must submit through the eTenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic, as such no paper copies will be accepted or read. Please submit via the eTenders system not later than 12.00 (local time) 12.2.2020.

Complementary information
Review body
Name: The High Court
Postal address: The Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

Please refer to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2)).

Source: OJS 2019/S 248-616789 (2019-12-20)

Contract award notice (2021-05-06)
Object
Scope of the procurement
Short description:

19/057 — multi-party framework agreement for the provision of Public Relations Services for Ervia.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Contracting authority
Identity
Postal code: Cork

Reference
Dates
Date dispatched: 2021-05-06 📅
Publication date: 2021-05-11 📅
Identifiers
Notice number: 2021/S 091-236973
Refers to notice: 2019/S 248-616789
OJ-S issue: 91
Additional information

You must submit through the etenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic, as such no paper copies will be accepted or read. Please submit via the etenders system not later than 12.00 (local time) Wednesday 12 February 2020.

Object
Scope of the procurement
Short description:

It is envisaged that the scope of services of any given call off contract under the framework agreement will be, but are not limited to:

The expected scope of the Contract includes but is not limited to the provision of the following public relations (‘PR’) services and other services including media relations services, financial PR, crisis communications, corporate affairs and public affairs services.

• provision of the above services in order to build and enhance Ervia’s reputation in the energy market and water sector in Ireland;

• assisting in relation to Ervia’s engagement and reputation with key stakeholders and decision-makers in the political, economic and customer arenas in the Republic of Ireland;

• supporting the introduction and establishment of the Ervia and Gas Networks brands and to support the building of the Irish Water brand;

• supporting Irish Water in its delivery of an ambitious programme of reform across all aspects of water services;

• supporting Gas Network Ireland’s gas advocacy agenda and strategy to grow the Irish gas market;

• facilitation of gas and water infrastructure development through stakeholder engagement and event management; and

• offsetting the negative impact of any potential PR crisis situations including any arising out of gas network or water service incidents.

Government Affairs Services;

• legislative and regulatory monitoring;

• evaluation of regulatory risks for the business;

• preparation of concepts and recommendations;

• engagement with key audiences and stakeholders;

• industry engagement;

• lobbying;

• influencing policy.

Applicants should note that from time to time over the term of each multi party framework agreement, the contracting entity, at its sole discretion but without altering the overall nature of the multi party framework agreement, may require to modify the scope of the framework agreement to reflect technical advancements and/or unforeseeable requirements required for Public Relation Services. The conditions under which such option may be exercised by the contracting entity will be outlined in the ITN document.

Ervia is procuring Public Relation services. The successful supplier may be required, during the course of the framework, to enter into separate framework agreements with GNI in relation to the provision of the services. The new arrangements will stand separate from the arrangements with Ervia.

Additional information:

You must submit through the etenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic, as such no paper copies will be accepted or read. Please submit via the etenders system not later than 12.00 (local time) Wednesday 12 February 2020.

Award of contract
Date of contract conclusion: 2021-04-21 📅
Name: Murray Consultants
Postal town: Dublin
Country: Ireland 🇮🇪
Name: Q4 PR
Information about tenders
Number of tenders received: 2

Contracting authority
Contact
Contact point: Tender Admin

Reference
Additional information

You must submit through the etenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic, as such no paper copies will be accepted or read. Please submit via the etenders system not later than 12 00 (local time) Wednesday 12 February 2020.

Complementary information
Review body
Information about review deadlines: Precise information on deadline(s) for review procedures:
Source: OJS 2021/S 091-236973 (2021-05-06)

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