18/232 — Single Supplier Framework for the Provision of Fleet Management Services to Ervia
Ervia
The provision of fleet management services to Ervia will operate on a single supplier framework. The contract term is proposed for a period of 5 years with an option to extend by a further 2 years (1 + 1). The appointed Fleet Management Company (FMC) will administer and manage the entire Ervia fleet including maintenance, 24/7 breakdown service, motor tax, fuel cards, toll tags, accident management, disposals, short term hires, training, fleet advisory services and telematics.
The FMC will utilise the Ervia Fleet Management Software System (FMSS). The FMSS will store and process all data relevant to the administration, management and maintenance of the entire Ervia fleet. Ervia nominated personnel will have unlimited access to all fleet data, administration and management. The awarded FMC supplier resources will be supervised, audited and report directly to nominated Ervia Fleet Management Personnel.
The time limit for receipt of tenders was 2019-03-19. The procurement was published on 2019-02-15.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
Who?- • Ervia
Procurement history
| Date | Document |
|---|---|
| 2019-02-15 | Contract notice |
| 2020-05-14 | Contract award notice |
Contract notice (2019-02-15)
Object
Scope of the procurement
Title: Vehicle-fleet management services
Reference number: 18/232
Short description:
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Vehicle-fleet management services 📦
Additional CPV: Fleet management, repair and maintenance services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Ervia
Postal address: P.O. Box 900, Webworks, Eglinton Street
Postal town: Cork
Contact
Internet address: http://www.ervia.ie 🌏
E-mail: tenders@ervia.ie 📧
Phone: +353 214239506 📞
URL for documents: http://www.etenders.gov.ie 🌏
URL for participation: http://www.etenders.gov.ie 🌏
Reference
Dates
Date dispatched: 2019-02-15 📅
Submission deadline: 2019-03-19 📅
Publication date: 2019-02-20 📅
Identifiers
Notice number: 2019/S 036-082215
OJ-S issue: 36
Additional information
Object
Scope of the procurement
Short description:
Duration: 60 months
Description of renewals: 1 + 1 year.
Description of options: 1 + 1 year.
Additional information:
Place of performance
Main site or place of performance: Republic of IRELAND.
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Deposits and guarantees required: N/a.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: N/a.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Procedure
Legal basis: 32014L0025
Minimum number of candidates: 4
Maximum number of candidates: 8
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 6 months
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Ervia Tenders
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/376 🌏
Documents URL: www.etenders.gov.ie 🌏
URL for participation: www.etenders.gov.ie 🌏
URL for documents: www.etenders.gov.ie 🌏
Complementary information
Review body
Name: The High Court
Postal address: The Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
Object
Scope of the procurement
Title: Vehicle-fleet management services
Reference number: 18/232
Short description:
The provision of fleet management services to Ervia will operate on a single supplier framework. The contract term is proposed for a period of 5 years with an option to extend by a further 2 years (1 + 1). The appointed Fleet Management Company (FMC) will administer and manage the entire Ervia fleet including maintenance, 24/7 breakdown service, motor tax, fuel cards, toll tags, accident management, disposals, short term hires, training, fleet advisory services and telematics.
The FMC will utilise the Ervia Fleet Management Software System (FMSS). The FMSS will store and process all data relevant to the administration, management and maintenance of the entire Ervia fleet. Ervia nominated personnel will have unlimited access to all fleet data, administration and management. The awarded FMC supplier resources will be supervised, audited and report directly to nominated Ervia Fleet Management Personnel.
Show more
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Vehicle-fleet management services 📦
Additional CPV: Fleet management, repair and maintenance services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Ervia
Postal address: P.O. Box 900, Webworks, Eglinton Street
Postal town: Cork
Contact
Internet address: http://www.ervia.ie 🌏
E-mail: tenders@ervia.ie 📧
Phone: +353 214239506 📞
URL for documents: http://www.etenders.gov.ie 🌏
URL for participation: http://www.etenders.gov.ie 🌏
Reference
Dates
Date dispatched: 2019-02-15 📅
Submission deadline: 2019-03-19 📅
Publication date: 2019-02-20 📅
Identifiers
Notice number: 2019/S 036-082215
OJ-S issue: 36
Additional information
You must submit through the etenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic, as such no paper copies will be accepted or read. Please submit via the etenders system not later than 12:00 local time Tuesday 19.3.2019.
Show more
Object
Scope of the procurement
Short description:
The provision of fleet management services to Ervia will operate on a single supplier framework. The contract term is proposed for a period of 5 years with an option to extend by a further 2 years (1 + 1). The appointed Fleet Management Company (FMC) will administer and manage the entire Ervia fleet including maintenance, 24/7 breakdown service, motor tax, fuel cards, toll tags, accident management, disposals, short term hires, training, fleet advisory services and telematics.
Show more
The FMC will utilise the Ervia Fleet Management Software System (FMSS). The FMSS will store and process all data relevant to the administration, management and maintenance of the entire Ervia fleet. Ervia nominated personnel will have unlimited access to all fleet data, administration and management. The awarded FMC supplier resources will be supervised, audited and report directly to nominated Ervia Fleet Management Personnel.
Show more
Description of renewals: 1 + 1 year.
Description of options: 1 + 1 year.
Additional information:
You must submit through the etenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic, as such no paper copies will be accepted or read. Please submit via the etenders system not later than 12:00 local time Tuesday 19.3.2019.
Show more
Main site or place of performance: Republic of IRELAND.
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to tender documents available to download from www.etenders.gov.ie only.
Contract execution
Deposits and guarantees required: N/a.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: N/a.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Requests to participate may be submitted by single entities or by groups of service providers. A group will not be required to convert into a specific legal form in order to submit a request to participate, but may if the Contracting Entity considers it necessary to ensure that the contract is carried out to its satisfaction, be required to do so prior to award of the contract. The Contracting Entity also reserves the right to contract with each member of the group on the basis of joint and several liability, or with 1 member of the group as a main contractor with a number of sub-contractors or on any other basis as the Contracting Entity considers appropriate.
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Procedure
Legal basis: 32014L0025
Minimum number of candidates: 4
Maximum number of candidates: 8
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 6 months
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Ervia Tenders
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/376 🌏
Documents URL: www.etenders.gov.ie 🌏
URL for participation: www.etenders.gov.ie 🌏
URL for documents: www.etenders.gov.ie 🌏
Complementary information
Review body
Name: The High Court
Postal address: The Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
Please refer to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 [and in particular Regulation 7 and 10(2)].
Source: OJS 2019/S 036-082215 (2019-02-15)
Contract award notice (2020-05-14)
Object
Scope of the procurement
Short description:
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Award criteria
Lowest price
Contracting authority
Identity
Postal address: PO Box 900, Webworks, Eglinton Street
Reference
Dates
Date dispatched: 2020-05-14 📅
Publication date: 2020-05-18 📅
Identifiers
Notice number: 2020/S 096-230524
Refers to notice: 2019/S 036-082215
OJ-S issue: 96
Additional information
Object
Scope of the procurement
Short description:
Description of options: 2 year extension option.
Additional information:
Place of performance
Main site or place of performance: REPUBLIC of IRELAND.
Award of contract
Date of contract conclusion: 2020-01-31 📅
Name: Leaseplan Fleet Management Services Ltd
Postal town: Dublin 18
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 1
Reference
Additional information
Complementary information
Review body
Postal town: Dublin 7
Information about review deadlines:
Object
Scope of the procurement
Short description:
The provision of fleet management services to Ervia will operate on a single supplier framework. The contract term is proposed for a period of 5 years with an option to extend by a further 2 years (1 + 1). The appointed Fleet Management Company (FMC) will administer and manage the entire Ervia fleet including maintenance, 24/7 breakdown service, motor tax, fuel cards, toll tags, accident management, disposals, short term hires, training, fleet advisory services and telematics.
The FMC will utilise the Ervia Fleet Management Software System (FMSS). The FMSS will store and process all data relevant to the administration, management and maintenance of the entire Ervia fleet. Ervia nominated personnel will have unlimited access to all fleet data, administration and management, The awarded FMC supplier resources will be supervised, audited and report directly to nominated Ervia Fleet Management Personnel.
Show more
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Award criteria
Lowest price
Contracting authority
Identity
Postal address: PO Box 900, Webworks, Eglinton Street
Reference
Dates
Date dispatched: 2020-05-14 📅
Publication date: 2020-05-18 📅
Identifiers
Notice number: 2020/S 096-230524
Refers to notice: 2019/S 036-082215
OJ-S issue: 96
Additional information
You must submit through the e-Tenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic,as such NO paper copies will be accepted or read.Please submit via the e-Tenders system not later than 12.00 local time Tuesday 19 March 2019.
Show more
Object
Scope of the procurement
Short description:
The FMC will utilise the Ervia Fleet Management Software System (FMSS). The FMSS will store and process all data relevant to the administration, management and maintenance of the entire Ervia fleet. Ervia nominated personnel will have unlimited access to all fleet data, administration and management,…
… The awarded FMC supplier resources will be supervised, audited and report directly to nominated Ervia Fleet Management Personnel.
… the awarded FMC supplier resources will be supervised, audited and report directly to nominated Ervia Fleet Management Personnel.
Additional information:
You must submit through the e-Tenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic,as such NO paper copies will be accepted or read.Please submit via the e-Tenders system not later than 12.00 local time Tuesday 19 March 2019.
Show more
Main site or place of performance: REPUBLIC of IRELAND.
Award of contract
Date of contract conclusion: 2020-01-31 📅
Name: Leaseplan Fleet Management Services Ltd
Postal town: Dublin 18
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 1
Reference
Additional information
You must submit through the etenders system before the deadline. The submission deadline is strict and no submissions will be possible after the date and time specified in the PQQ documents. Please note that all tenders are electronic, as such no paper copies will be accepted or read. Please submit via the e-Tenders system not later than 12.00 local time Tuesday 19 March 2019.
Show more
Complementary information
Review body
Postal town: Dublin 7
Information about review deadlines:
Please refer to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2)).
Source: OJS 2020/S 096-230524 (2020-05-14)
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