The provision of Fleet Management, Contract Hireage and Spot Hireage Services

Environmental Protection Agency

The EPA proposes to engage in a competitive process for the provision of Services.
Lot 1: The provision of Fleet Management Services, and.
Lot 2: The provision of Vehicle Contract Hireage Services and Vehicle Spot Hireage Services.

Deadline

The time limit for receipt of tenders was 2018-05-15. The procurement was published on 2018-04-16.

Who? What? Where?
Procurement history
Date Document
2018-04-16 Contract notice
Contract notice (2018-04-16)
Object
Scope of the procurement
Title: Vehicle-fleet management services
Short description:
The EPA proposes to engage in a competitive process for the provision of Services. Lot 1: The provision of Fleet Management Services, and. Lot 2: The provision of Vehicle Contract Hireage Services and Vehicle Spot Hireage Services.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Vehicle-fleet management services 📦
Additional CPV: Motor vehicles 📦
Place of performance
NUTS region: Ireland 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Environmental Protection Agency
Postal address: Headquarters
Postal code: PO Box 3000
Postal town: Johnstown Castle Estate
Contact
Internet address: http://www.epa.ie 🌏
E-mail: g.ruane@epa.ie 📧
Phone: +353 539160633 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=127713&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=127713&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-04-16 📅
Submission deadline: 2018-05-15 📅
Publication date: 2018-04-18 📅
Identifiers
Notice number: 2018/S 075-167016
OJ-S issue: 75

Object
Scope of the procurement
Short description:
The EPA proposes to engage in a competitive process for the provision of Services.
Lot 1: The provision of Fleet Management Services, and.
Lot 2: The provision of Vehicle Contract Hireage Services and Vehicle Spot Hireage Services.
Estimated total value: 350 000 EUR 💰
Title of the lot: The provision of Fleet Management
Lot number: 1
Short description:
The overall scope of the framework will be to provide a fully integrated and comprehensive Fleet Management Service, to include responsibility for roadworthiness of vehicles, supplier management, driver compliance with regulations, inspection of vehicles, management of accident cases, vehicle maintenance (both scheduled and reactionary), Health and Safety compliance, to the EPA for a period of up to four (4) years duration.
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Requirements will include management of existing and replacement EPA Fleet vehicles.
The EPA currently has 30 vehicles that are mainly used by Environmental Monitoring and Assessment (OEA), Hydrometrics (OEA), Air Labs (ORM) and OEE/Licensing. Appendix 2 provides a breakdown of the current fleet.
Estimated value excluding VAT: 25 000 EUR 💰
Duration: 48 months
Description of renewals:
Initial One (1) Year period, with an option to extend for a further three (3) one-year periods, for a maximum duration of four (4) years.
Description of options:
Initial One (1) Year period, with an option to extend for a further three (3) one-year periods, for a maximum duration of four (4) years.
Title of the lot: The provision of Vehicle Contract Hireage Services and Vehicle Spot Hireage Services
Lot number: 2
Short description:
The overall scope of the framework will be to provide a comprehensive Vehicle Contract Hireage and Vehicle Spot Hireage Service, on both a planned and reactive basis, to the EPA for a period of up to four (4) years duration.
Requirements will include management of existing vehicles owned by the EPA, leasing of replacement vehicles based on the current EPA fleet profile and desire to move towards low or zero emission vehicles, and short term hire to ensure that the EPA work programme can be delivered with an efficient use of resources.
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Estimated value excluding VAT: 350 000 EUR 💰

Procedure
Envisaged number of candidates: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Geraldine Ruane
Internet address: www.epa.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/334 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=127713&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: HIgh Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2018/S 075-167016 (2018-04-16)
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