Tender for the supply and installation of Audio Visual and Related I T Equipment to Trinity College

Trinity College Dublin, the University of Dublin

Teaching and Learning IT, a division of IT Services at Trinity College Dublin, are responsible for the installation and upgrade of pooled teaching rooms across the College.
On an annual basis, there is a need to upgrade and replace equipment in the theatres and seminar rooms. The call-off AV upgrade and replacement projects carried out under this framework (during the summer months) over the lifetime shall be similar to projects below. This year we expect to upgrade some of the following rooms:
— foster Place Seminar Rm 2.16 Full upgrade of AV/IT equipment,
— arts Building Seminar Rm 4050A and 4050B Full upgrade of AV/IT equipment,
— museum Building Theatres M20 and M21 Full upgrade of AV/IT equipment.
There are also regular Capital Projects, which require the installation of AV/IT equipment. In the immediate future we will be using this framework for the following Capital Projects:
— trinity Business School,
— printing House Square,
— E3 Learning Foundry Ramp Up Projects.

Deadline

The time limit for receipt of tenders was 2018-06-14. The procurement was published on 2018-05-15.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2018-05-15 Contract notice
2018-08-17 Contract award notice
Contract notice (2018-05-15)
Object
Scope of the procurement
Title: Audio-visual equipment
Reference number: TCD-18-21 - AV Framework
Short description:
Teaching and Learning IT, a division of IT Services at Trinity College Dublin, are responsible for the installation and upgrade of pooled teaching rooms across the College. On an annual basis, there is a need to upgrade and replace equipment in the theatres and seminar rooms. The call-off AV upgrade and replacement projects carried out under this framework (during the summer months) over the lifetime shall be similar to projects below. This year we expect to upgrade some of the following rooms: — foster Place Seminar Rm 2.16 Full upgrade of AV/IT equipment, — arts Building Seminar Rm 4050A and 4050B Full upgrade of AV/IT equipment, — museum Building Theatres M20 and M21 Full upgrade of AV/IT equipment. There are also regular Capital Projects, which require the installation of AV/IT equipment. In the immediate future we will be using this framework for the following Capital Projects: — trinity Business School, — printing House Square, — E3 Learning Foundry Ramp Up Projects.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Audio-visual equipment 📦
Additional CPV: Display screens 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Trinity College Dublin, the University of Dublin
Postal address: College Green
Postal code: Co. Dublin
Postal town: Dublin 2
Contact
Internet address: http://www.tcd.ie 🌏
E-mail: aiden.oneill@tcd.ie 📧
Phone: +353 18968222 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=128702&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=128702&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-05-15 📅
Submission deadline: 2018-06-14 📅
Publication date: 2018-05-16 📅
Identifiers
Notice number: 2018/S 092-208454
OJ-S issue: 92

Object
Scope of the procurement
Short description:
Teaching and Learning IT, a division of IT Services at Trinity College Dublin, are responsible for the installation and upgrade of pooled teaching rooms across the College.
On an annual basis, there is a need to upgrade and replace equipment in the theatres and seminar rooms. The call-off AV upgrade and replacement projects carried out under this framework (during the summer months) over the lifetime shall be similar to projects below. This year we expect to upgrade some of the following rooms:
Show more
— foster Place Seminar Rm 2.16 Full upgrade of AV/IT equipment,
— arts Building Seminar Rm 4050A and 4050B Full upgrade of AV/IT equipment,
— museum Building Theatres M20 and M21 Full upgrade of AV/IT equipment.
There are also regular Capital Projects, which require the installation of AV/IT equipment. In the immediate future we will be using this framework for the following Capital Projects:
— trinity Business School,
— printing House Square,
— E3 Learning Foundry Ramp Up Projects.
Estimated total value: 5 000 000 EUR 💰
Short description:
There are also regular Capital Projects, which require the installation of AV/IT equipment. In the immediate future we will be using this framework for the following Capital Projects.
Furthermore, Schools and Departments of Trinity College will avail of this framework to purchase AV/IT Equipment:
— our existing Medium to Large Lecture Theatres have AMX or Extron control equipment and our Small Lecture Theatres and Seminar Rooms have Extron control and switching,
— we use Extron Global Viewer Enterprise to monitor the operation of our equipment,
— any equipment proposed must be compatible with existing installations.
We wish to appoint a panel of suppliers (maximum 5 no.) to provide goods and installation services for audiovisual and related IT equipment to the University.
Estimated value excluding VAT: 5 000 000 EUR 💰
Duration: 48 months
Place of performance
Main site or place of performance: Dublin 2.

Procedure
Number of participants to be contemplated: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2018-06-14 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: 2200007u
Contact
Contact point: Aiden O'Neill
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=128702&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: The Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Source: OJS 2018/S 092-208454 (2018-05-15)
Contract award notice (2018-08-17)
Object
Scope of the procurement
Short description:
Teaching and Learning IT, a division of IT Services at Trinity College Dublin, are responsible for the installation and upgrade of pooled teaching rooms across the College. On an annual basis, there is a need to upgrade and replace equipment in the theatres and seminar rooms. The call-off AV upgrade and replacement projects carried out under this framework (during the summer months) over the lifetime shall be similar to projects below. This year we expect to upgrade some of the following rooms: — Foster Place Seminar Rm 2.16 Full upgrade of AV/IT equipment, — Arts Building Seminar Rm 4050A and 4050B Full upgrade of AV/IT equipment, — Museum Building Theatres M20 and M21 Full upgrade of AV/IT equipment. There are also regular Capital Projects, which require the installation of AV/IT equipment. In the immediate future we will be using this framework for the following Capital Projects: — Trinity Business School, — Printing House Square, — E3 Learning Foundry Ramp Up Projects.
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Total value of the procurement: 5 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2018-08-17 📅
Publication date: 2018-08-21 📅
Identifiers
Notice number: 2018/S 159-364330
Refers to notice: 2018/S 092-208454
OJ-S issue: 159

Object
Scope of the procurement
Short description:
— Foster Place Seminar Rm 2.16 Full upgrade of AV/IT equipment,
— Arts Building Seminar Rm 4050A and 4050B Full upgrade of AV/IT equipment,
— Museum Building Theatres M20 and M21 Full upgrade of AV/IT equipment.
— Trinity Business School,
— Printing House Square,
— Foster Place Seminar Rm 2.16 Full upgrade of AV/IT equipment
— Arts Building Seminar Rm 4050A and 4050B Full upgrade of AV/IT equipment
— Museum Building Theatres M20 and M21 Full upgrade of AV/IT equipment
— Our existing Medium to Large Lecture Theatres have AMX or Extron control equipment and our Small Lecture Theatres and Seminar Rooms have Extron control and switching,
— We use Extron Global Viewer Enterprise to monitor the operation of our equipment,
— Any equipment proposed must be compatible with existing installations.
Place of performance
Main site or place of performance: Dublin 2

Procedure
Award criteria
Quality criterion (name): Technical Merit of Proposed Team
Quality criterion (weighting): 35 %
Quality criterion (name): Technical Merit of Proposed Solution
Quality criterion (weighting): 20 %
Quality criterion (name): After Sales Support and Sustainability Features and Proposal
Quality criterion (weighting): 10 %
Price (weighting): 35 %

Award of contract
Date of contract conclusion: 2018-08-16 📅
Name: Fitting Image Ltd.
National registration number: IE6561899Q
Postal address: 21 BLuebell Business Park
Postal town: Dublin 12
Postal code: Old Naas Rd
Country: Ireland 🇮🇪
Phone: +353 4602112 📞
E-mail: liam@fittingimage.ie 📧
Country: Dublin 🏙️
Internet address: http://www.fittingimage.ie 🌏
Total value of the procurement: 5 000 000 EUR 💰
Name: Image Supply Systems
National registration number: 305756
Postal address: Liberty Lane, Camden Row, Dublin 8
Postal town: Dublin
Postal code: D8
Phone: +353 14782520 📞
E-mail: caroline@imagesupplysystems.com 📧
Internet address: http://www.imagesupplysystems.com 🌏
Name: Ion Solutions EMEA Ltd
National registration number: I.E. 9/R/47118F
Postal address: E61 Heather Road
Postal town: Sandyford
Postal code: Dublin 18
Phone: +353 871618141 📞
E-mail: joe.lanigan@ionsolutions.ie 📧
Internet address: http://www.ionsolutions.ie 🌏
Name: Meritec
National registration number: N/a
Postal address: 2A Network Enterprsie Park
Postal town: Co Wicklow
Postal code: Kilcoole
Phone: +353 12812811 📞
E-mail: criostoir@meritec.ie 📧
Information about tenders
Number of tenders received: 4
Source: OJS 2018/S 159-364330 (2018-08-17)
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