Supply of Standard, Bespoke and Safety Critical Engineering Fasteners

Iarnrod Eireann-Irish Rail

Iarnród Éireann (IÉ) is seeking to enter into a long term supply agreement with a specialist company with a demonstrable track record in the supply of standard and bespoke engineering fasteners in a safety critical application.
The supply agreement will cover all running maintenance and heavy maintenance activities at all of its rolling stock maintenance facilities nationwide. The rolling stock maintenance facilities are located in Inchicore and Fairview (Dublin), Limerick, Cork, Drogheda and Portlaoise.
Engineering fasteners are classified as being safety critical under the IÉ safety management system and as such, the successful applicant will be required to demonstrate that their supply chain is fully auditable and that their own internal quality management systems are robust and designed to ensure that only a best in class product is consistently supplied.

Deadline

The time limit for receipt of tenders was 2018-02-09. The procurement was published on 2018-01-24.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2018-01-24 Contract notice
2018-11-26 Contract award notice
Contract notice (2018-01-24)
Object
Scope of the procurement
Title: Fasteners
Reference number: 7010
Short description:
Iarnród Éireann (IÉ) is seeking to enter into a long term supply agreement with a specialist company with a demonstrable track record in the supply of standard and bespoke engineering fasteners in a safety critical application. The supply agreement will cover all running maintenance and heavy maintenance activities at all of its rolling stock maintenance facilities nationwide. The rolling stock maintenance facilities are located in Inchicore and Fairview (Dublin), Limerick, Cork, Drogheda and Portlaoise. Engineering fasteners are classified as being safety critical under the IÉ safety management system and as such, the successful applicant will be required to demonstrate that their supply chain is fully auditable and that their own internal quality management systems are robust and designed to ensure that only a best in class product is consistently supplied.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Fasteners 📦
Additional CPV: Bolts 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Procurement, CIE Works
Postal code: Inchicore
Postal town: Dublin 8
Contact
Internet address: http://www.irishrail.ie/ 🌏
E-mail: david.osullivan@irishrail.ie 📧
Phone: +353 17034211 📞
Fax: +353 18860567 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=124178&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-01-24 📅
Submission deadline: 2018-02-09 📅
Publication date: 2018-01-26 📅
Start date: 2018-03-01 📅
End date: 2021-02-28 📅
Identifiers
Notice number: 2018/S 018-038016
Refers to notice: 2017/S 145-300250
OJ-S issue: 18
Additional information
This tender process was previously advertised under TED reference 2017/S 145-300250 in 7.2017. No contract award was awarded under this tender process and this tender is a replacement.

Object
Scope of the procurement
Short description:
Iarnród Éireann (IÉ) is seeking to enter into a long term supply agreement with a specialist company with a demonstrable track record in the supply of standard and bespoke engineering fasteners in a safety critical application.
The supply agreement will cover all running maintenance and heavy maintenance activities at all of its rolling stock maintenance facilities nationwide. The rolling stock maintenance facilities are located in Inchicore and Fairview (Dublin), Limerick, Cork, Drogheda and Portlaoise.
Show more
Engineering fasteners are classified as being safety critical under the IÉ safety management system and as such, the successful applicant will be required to demonstrate that their supply chain is fully auditable and that their own internal quality management systems are robust and designed to ensure that only a best in class product is consistently supplied.
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Estimated total value: 1 600 000 EUR 💰
Short description:
Engineering fasteners are classified as being safety critical under the IÉ safety management system and as such, the successful applicant will be required to demonstrate that their supply chain is fully auditable and that their own internal quality management systems are robust and designed to ensure that only a best in class product is consistently supplied. Accordingly, and prior to any contract award, IÉ will undertake an audit of the preferred bidders organisation to verify and substantiate any information provided under “Quality Management” as part of their pre-qualification application.
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The Contract will require a designated engineering/technical resource to be available to IÉ both inside and outside of normal business hours to ensure that a consistent service delivery is maintained.
The Contract will require a weekly site visit to each of IÉ’s engineering locations by its nominated technical resource to monitor the supply chain and to provide regular feedback to IÉ. The successful company will be required to attend regular technical meetings and to provide independent technical input into the selection of engineering fasteners and the development of work instructions.
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The contract will be for an initial term of 3 years with the option to extend for a further 1 year at the discretion of IÉ.
Estimated value excluding VAT: 1 600 000 EUR 💰
Description of renewals:
Contract will awarded for an initial period of 3 years with the option to extend by a further year.
If option to extend is not exercised, the contract will be re-advertised in Q1 of 2021.
If option to extend is exercised, the contract will be re-advertised in Q1 of 2022.
Description of options: Option to extend contract by a period of 1 year.
Place of performance
Main site or place of performance: Nationwide Delivery.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Not Applicable.
List and brief description of rules and criteria: Please refer to the attached pre-qualification questionnaire.
Contract execution
Deposits and guarantees required: Not Applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Not Applicable.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.
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Procedure
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates: Please refer to the attached Pre-Qualification Questionnaire.
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2018-02-15 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: David O'Sullivan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=124178&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 36 months (or 48 if extension option is exercised)
This tender process was previously advertised under TED reference 2017/S 145-300250 in 7.2017.
No contract award was awarded under this tender process and this tender is a replacement.

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie/ 🌏
Source: OJS 2018/S 018-038016 (2018-01-24)
Contract award notice (2018-11-26)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Contracting authority
Identity
Postal address: Procurement, CIE Works,

Reference
Dates
Date dispatched: 2018-11-26 📅
Publication date: 2018-11-28 📅
Identifiers
Notice number: 2018/S 229-524766
Refers to notice: 2018/S 018-038016
OJ-S issue: 229
Additional information
This tender process was previously advertised under TED reference 2017/S 145-300250 in July of 2017. No contract award was awarded under that tender process and this tender is a replacement.

Object
Scope of the procurement
Short description:
Engineering fasteners are classified as being safety critical under the IÉ safety management system and as such, the successful applicant will be required to demonstrate that their supply chain is fully auditable and that their own internal quality management systems are robust and designed to ensure that only a best in class product is consistently supplied. Accordingly, and prior to any contract award, IÉ will undertake an audit of the preferred bidders organisation to verify and substantiate any information provided under ‘Quality Management’ as part of their pre-qualification application.
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Place of performance
Main site or place of performance: Nationwide Delivery

Award of contract
Date of contract conclusion: 2018-08-03 📅
Name: Alfred K O'Hare & Co. Ltd
National registration number: 18491
Postal address: Unit 9, Jamestown Industrial Centre, Jamestown Road
Postal town: Inchicore
Postal code: D08 F954
Country: Ireland 🇮🇪
Phone: +353 14535511 📞
E-mail: info@akohare.com 📧
Internet address: http://www.akohare.ie 🌏

Reference
Additional information
This tender process was previously advertised under TED reference 2017/S 145-300250 in July of 2017.
No contract award was awarded under that tender process and this tender is a replacement.
Source: OJS 2018/S 229-524766 (2018-11-26)
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