Supply and Delivery of Rail Gauge Face Lubrication Grease

Iarnrod Eireann-Irish Rail

This is a call to competition by Iarnród Éireann (IE) for the procurement of Rail Gauge Face Lubrication Grease.
This Grease is used on trackside lubricating machines.
These are electrically driven machines – the passage of trains triggers the application of grease to the rail gauge face, thereby reducing rail wear through areas of high curvature.
The grease is for the following machines types:
— Protector IV GF Rail Lubricators,
— Whitmore Lubricurve Electro system.
Proposed products must have approval for use in both machine types.
Attached to this notice are:
— a pre-qualification questionnaire,
— a copy of the specification.
IE intend to enter into a 3 year fixed price agreement with the option to extend for up to 2 additional years.
Delivery is to Portlaoise, Co. Laois.
Current usage is in the region of 2 000 kg per annum.

Deadline
The time limit for receipt of tenders was 2018-12-13. The procurement was published on 2018-11-07.

Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Who?

What?

Where?

Procurement history
Date Document
2018-11-07 Contract notice
2019-04-01 Contract award notice
Contract notice (2018-11-07)
Contracting authority
Name and addresses
Name: Iarnrod Eireann-Irish Rail
National registration number: N/a
Postal address: Procurement, Engineering and New Works Building
Postal town: Dublin 8
Postal code: Inchicore
Country: Ireland 🇮🇪
Contact person: Martin Egan
Phone: +353 17031761 📞
E-mail: martin.egan@irishrail.ie 📧
Region: Éire/Ireland 🏙️
URL: https://www.irishrail.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Communication
Access to the procurement documents is restricted
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=137841&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=137841&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title: Supply and Delivery of Rail Gauge Face Lubrication Grease 7170
Products/services: Greases and lubricants 📦
Short description:
“This is a call to competition by Iarnród Éireann (IE) for the procurement of Rail Gauge Face Lubrication Grease. This Grease is used on trackside...”    Show more
Estimated value excluding VAT: EUR 200 000 💰

1️⃣
Additional products/services: Railway equipment 📦
Additional products/services: Railway materials 📦
Place of performance: Éire/Ireland 🏙️
Main site or place of performance: Portlaoise, Co. Laois
Description of the procurement:
“This is a call to competition by Iarnród Éireann (IE) for the procurement of Rail Gauge Face Lubrication Grease This Grease is used on trackside lubricating...”    Show more
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 36
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal
Description
Description of renewals:
“3 year fixed price agreement with the option to renew for up to 2 additional years.”
Scope of the procurement
Information about European Union funds:
“May be required for projects financed by EU funds — it is not possible at this stage to identify these projects”

Legal, economic, financial and technical information
Economic and financial standing
List and brief description of selection criteria: See attached pre-qualification questionnaire.
Technical and professional ability
List and brief description of selection criteria: See attached pre-qualification questionnaire.
Conditions for participation
List and brief description of rules and criteria: See attached pre-qualification questionnaire.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
“A Grouping if successful must be prepared to contract as a single entity, or alternatively at Iarnród Éireann's discretion,each member of the group will be...”    Show more

Procedure
Type of procedure
Negotiated procedure with prior call for competition
Administrative information
Time limit for receipt of tenders or requests to participate: 2018-12-13 12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️

Complementary information
Information about recurrence
This is a recurrent procurement
Estimated timing for further notices to be published:
“October 2021, 2022 or 2023 depending, if contract renewal/extension options are used.”
Review body
Name: The High Court
Postal address: Court Chief Registrar, Four Courts
Postal town: Inns Quay
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
URL: http://www.courts.ie 🌏
Source: OJS 2018/S 216-494971 (2018-11-07)
Contract award notice (2019-04-01)
Object
Scope of the procurement
Short description:
“This is a call to competition by Iarnród Éireann (IE) for the procurement of Rail Gauge Face Lubrication Grease. This Grease is used on trackside...”    Show more
Description
Main site or place of performance: Portlaoise, Co. Laois.
Description of the procurement:
“This is a call to competition by Iarnród Éireann (IE) for the procurement of Rail Gauge Face Lubrication Grease This Grease is used on trackside lubricating...”    Show more

Procedure
Administrative information
Previous publication concerning this procedure: 2018/S 216-494971

Award of contract

1️⃣
Contract Number: 1
Title: Supply and Delivery of Rail Gauge Face Lubrication Grease
Date of conclusion of the contract: 2019-03-19 📅
Name and address of the contractor
Name: Whitmore Europe Ltd
Postal address: City Park, Watchmead, Welwyn Garden City
Postal town: Hertfordshire
Postal code: AL7 1LT
Country: United Kingdom 🇬🇧
E-mail: admin@whitmores.com 📧
Region: United Kingdom 🏙️
URL: www.whitmores.com 🌏
The contractor is an SME
Source: OJS 2019/S 068-160945 (2019-04-01)