Single-Party Framework Agreement for Provision of a New Web Content Management System and Related Licences and Services to HRI and Subsidiaries

Horse Racing Ireland (HRI)

HRI and Subsidiaries are seeking a suitably resourced provider for the provision of a new web content management system (WCMS) and related licences and services. Please note that HRI and Subsidiaries provide no guarantee to any future expenditure beyond the initial contract. It is emphasised that a Framework Agreement constitutes no guarantee to purchase a specific quantity of supplies from a particular economic operator.
Where more than 1 suitable option is available, particularly where there would be a substantial difference in cost, tenderers may make more than 1 submission by providing a separate additional Form of Tender and Appendix 5. Additional submissions will be evaluated independently of each other.

Deadline

The time limit for receipt of tenders was 2018-06-05. The procurement was published on 2018-05-01.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Etain Ltd

Who?

• Horse Racing Ireland (HRI)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2018-05-01	Contract notice
2018-11-08	Contract award notice

Contract notice (2018-05-01)
Object
Scope of the procurement
Title: Content management software package
Reference number: HRI/18/APR/CB/06
Short description:

HRI and Subsidiaries are seeking a suitably resourced provider for the provision of a new web content management system (WCMS) and related licences and services. Please note that HRI and Subsidiaries provide no guarantee to any future expenditure beyond the initial contract. It is emphasised that a Framework Agreement constitutes no guarantee to purchase a specific quantity of supplies from a particular economic operator. Where more than 1 suitable option is available, particularly where there would be a substantial difference in cost, tenderers may make more than 1 submission by providing a separate additional Form of Tender and Appendix 5. Additional submissions will be evaluated independently of each other.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Content management software package 📦
Additional CPV: Web page editing software package 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany
Postal code: The Curragh
Postal town: Co Kildare
Contact
Internet address: http://www.hri.ie/ 🌏
E-mail: cbeckett@hri.ie 📧
Phone: +353 45455497 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=128438&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=128438&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-05-01 📅
Submission deadline: 2018-06-05 📅
Publication date: 2018-05-03 📅
Identifiers
Notice number: 2018/S 085-191233
OJ-S issue: 85

Object
Scope of the procurement
Short description:

Where more than 1 suitable option is available, particularly where there would be a substantial difference in cost, tenderers may make more than 1 submission by providing a separate additional Form of Tender and Appendix 5. Additional submissions will be evaluated independently of each other.

Estimated total value: 250 000 EUR 💰
Short description:

Where more than one suitable option is available, particularly where there would be a substantial difference in cost, tenderers may make more than one submission by providing a separate additional Form of Tender and Appendix 5. Additional submissions will be evaluated independently of each other.

It is anticipated that an initial contract will be entered into with the framework operator for:

— perpetual licence for the WCMS for a growing number of websites, WCMS users (content editors), WCMS administrators and developers,

— annual support agreement for up to ten years including all minor and major updates and technical support,

— administrator training,

— developer training,

— implementation support and consultancy,

— development support and consultancy,

— infrastructure hosting (if applicable).

Estimated value excluding VAT: 200 000 EUR 💰
Duration: 48 months
Description of renewals: As per tender documents.
Place of performance
Main site or place of performance: Kildare.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 2019-06-05 📅
Tender opening date: 2018-06-05 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Colm Beckett
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=128438&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886088 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:

Statutory instrument nº 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the high court to a person who has had an interest in obtaining the Framework Agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that Framework Agreement and reviewable public contract.

Source: OJS 2018/S 085-191233 (2018-05-01)

Contract award notice (2018-11-08)
Object
Scope of the procurement
Short description:

HRI and Subsidiaries are seeking a suitably resourced provider for the provision of a new Web Content Management System (WCMS) and related licences and services. Please note that HRI and subsidiaries provide no guarantee to any future expenditure beyond the initial contract. It is emphasised that a Framework Agreement constitutes no guarantee to purchase a specific quantity of supplies from a particular economic operator. Where more than one suitable option is available, particularly where there would be a substantial difference in cost, tenderers may make more than one submission by providing a separate additional form of tender and Appendix 5. Additional submissions will be evaluated independently of each other.

Total value of the procurement: 840 291 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2018-11-08 📅
Publication date: 2018-11-10 📅
Identifiers
Notice number: 2018/S 217-495991
Refers to notice: 2018/S 085-191233
OJ-S issue: 217
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; 4) Establishment of this framework will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition; 6) If for any reason it is not possible to admit to the Framework Agreement the tenderers invited following the conclusion of this competitive process, the Contracting Authority reserves the right to invite the next highest scoring tenderers to join the Framework Agreement as appropriate. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreements or any contract awarded under the Framework Agreements at any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended; 9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires With missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Establishment of this framework will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition;

6) If for any reason it is not possible to admit to the Framework Agreement the tenderers invited following the conclusion of this competitive process, the Contracting Authority reserves the right to invite the next highest scoring tenderers to join the Framework Agreement as appropriate. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreements or any contract awarded under the Framework Agreements at any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended;

9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires

With missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

Where more than one suitable option is available, particularly where there would be a substantial difference in cost, tenderers may make more than one submission by providing a separate additional form of tender and Appendix 5. Additional submissions will be evaluated independently of each other.

— annual support agreement for up to 10 years including all minor and major updates and technical support,

Place of performance
Main site or place of performance: Kildare

Procedure
Award criteria
Quality criterion (name): Fitness for purpose and technical merit of the proposed solution
Quality criterion (weighting): 4000
Quality criterion (name): Security and GDPR readiness
Quality criterion (weighting): 500
Quality criterion (name): Methodology for implementation and delivery of service
Quality criterion (weighting): 1500
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 4000

Award of contract
Date of contract conclusion: 2018-10-31 📅
Name: Etain Ltd
Postal address: James Street South, Belfast, BT2 7GA
Postal town: Belfast
Postal code: BT2 7GA
Country: United Kingdom 🇬🇧
Belfast 🏙️
Total value of the procurement: 840 291 EUR 💰
Information about tenders
Number of tenders received: 9

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Establishment of this framework will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition;

6) If for any reason it is not possible to admit to the Framework Agreement the tenderers invited following the conclusion of this competitive process, the Contracting Authority reserves the right to invite the next highest scoring tenderers to join the Framework Agreement as appropriate. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreements or any contract awarded under the Framework Agreements at any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent“ will always be appended;

9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires

With missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Information about review deadlines:

Precise information on deadline(s) for review procedures:

Statutory instrument No. 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the high court to a person who has had an interest in obtaining the Framework Agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Source: OJS 2018/S 217-495991 (2018-11-08)

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