RFT for the provision of communication services to the office of the Data Protection Commissioner

Department of Justice and Equality

This public procurement competition relates to the provision of expert guidance and support to the office of the Data Protection Commissioner (DPC) in relation to its busy communications and media functions. The DPC is the independent national data protection authority for Ireland and the lead EU regulator of many large multinational internet and social media companies operating in the EU. The DPC is subject to significant scrutiny in the media, particularly, in an international context, and it is anticipated that this will continue to be the case as the new EU data protection legal framework comes into effect in May 2018. The successful agency will provide strategic advice and assistance in the coordination of the DPC's communications strategy (include proactive and reactive measures) across a range of stakeholders.

Deadline

The time limit for receipt of tenders was 2018-02-19. The procurement was published on 2018-01-12.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2018-01-12 Contract notice
2019-07-23 Contract award notice
Contract notice (2018-01-12)
Object
Scope of the procurement
Title: Public relations services
Reference number: RFT # 128646
Short description:
This public procurement competition relates to the provision of expert guidance and support to the office of the Data Protection Commissioner (DPC) in relation to its busy communications and media functions. The DPC is the independent national data protection authority for Ireland and the lead EU regulator of many large multinational internet and social media companies operating in the EU. The DPC is subject to significant scrutiny in the media, particularly, in an international context, and it is anticipated that this will continue to be the case as the new EU data protection legal framework comes into effect in May 2018. The successful agency will provide strategic advice and assistance in the coordination of the DPC's communications strategy (include proactive and reactive measures) across a range of stakeholders.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Public relations services 📦
Additional CPV: Public relations management services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Justice and Equality
Postal address: 51 St. Stephen's Green
Postal code: Dublin 2
Postal town: Ireland
Contact
Internet address: http://www.justice.ie 🌏
E-mail: darussell@justice.ie 📧
Phone: +353 16028533 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=123521&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=123521&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-01-12 📅
Submission deadline: 2018-02-19 📅
Publication date: 2018-01-16 📅
Identifiers
Notice number: 2018/S 010-018507
OJ-S issue: 10
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third-parties 2) This is the sole call for competition for this contract/framework. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that the successful tenderer is and remains tax compliant. 6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time. 7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Estimated total value: 250 000 EUR 💰
Estimated value excluding VAT: 250 000 EUR 💰
Duration: 12 months
Description of renewals: Three 12 month extensions allowed for.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2018-02-19 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Deirdre Russell
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1122 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=123521&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third-parties
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2) This is the sole call for competition for this contract/framework.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that the successful tenderer is and remains tax compliant.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
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8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: High Court
Postal town: Inns Quay
Postal code: Dublin 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:
Precise information on deadline(s) for review procedures:
Instrument SI 130 of 2014, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the Contracting Authority will not conclude this framework agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish Statutory standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court, to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
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Source: OJS 2018/S 010-018507 (2018-01-12)
Contract award notice (2019-07-23)
Object
Scope of the procurement
Short description:
This public procurement competition relates to the provision of expert guidance and support to the office of the Data Protection Commissioner (DPC) in relation to its busy communications and media functions. The DPC is the independent national data protection authority for Ireland and the lead EU regulator of many large multinational internet and social media companies operating in the EU. The DPC is subject to significant scrutiny in the media, particularly in an international context, and it is anticipated that this will continue to be the case as the new EU data protection legal framework comes into effect in May 2018. The successful agency will provide strategic advice and assistance in the coordination of the DPC's communications strategy (include proactive and reactive measures) across a range of stakeholders.
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Total value of the procurement: 250 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Contact
E-mail: procurement@justice.ie 📧

Reference
Dates
Date dispatched: 2019-07-23 📅
Publication date: 2019-07-25 📅
Identifiers
Notice number: 2019/S 142-349927
Refers to notice: 2018/S 010-018507
OJ-S issue: 142
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this contract/framework; 3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; 4) Contract award will be subject to the approval of the competent authorities; 5) It will be a condition of award that the successful tenderer is and remains tax compliant; 6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time; 7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
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Procedure
Award criteria
Quality criterion (name): Suitability of the proposed team to deliver the services specified in the RFT
Quality criterion (weighting): 25 %
Quality criterion (name): Methodology and quality of the proposed approach including account management
Understanding of the Data Protection Commissioners (DPC) requirements
Quality criterion (weighting): 20 %
Cost criterion (name): Blended hourly rate
Cost criterion (weighting): 20 %
Cost criterion (name): Blended daily rate
Cost criterion (weighting): 10 %

Award of contract
Date of contract conclusion: 2018-06-06 📅
Name: Powerscourt Financial Media Ltd
National registration number: 3334364IH
Postal address: 25 Leeson Street Lower
Postal town: Dublin
Postal code: Dublin 2
Country: Ireland 🇮🇪
Total value of the procurement: 250 000 EUR 💰
Information about tenders
Number of tenders received: 2

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties;
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2) This is the sole call for competition for this contract/framework;
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the competent authorities;
5) It will be a condition of award that the successful tenderer is and remains tax compliant;
6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time;
7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
Show more
8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
Show more

Complementary information
Review body
Information about review deadlines:
Instrument SI 130 of 2014, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the Contracting Authority will not conclude this Framework Agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish Statutory standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the Framework Agreement (including the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that Framework Agreement and reviewable public contract.
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Source: OJS 2019/S 142-349927 (2019-07-23)
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