Provision of Magnetic Tickets

Iarnrod Eireann-Irish Rail

This is a call to competition by IE for the procurement of Magnetic Tickets.
For ease of issue and inspection, these tickets are required to have a magnetic strip affixed onto which certain information is encoded both before and at the time of issue. The encoded information is used to validate the tickets and to allow access to the transport mode that has been chosen. This 3-year contract, with an option to extend for up to two additional years is for the supply of all of IÉ’s magnetic ticket requirements nationwide. The tickets will be purchased on behalf of IÉ by our Revenue Equipment maintenance provider, the successful tenderer will be required to extend the tendered rate to the Service Provider.
See PQQ for further details.

Deadline

The time limit for receipt of tenders was 2018-03-23. The procurement was published on 2018-02-27.

Who? What? Where?
Procurement history
Date Document
2018-02-27 Contract notice
Contract notice (2018-02-27)
Object
Scope of the procurement
Title: Transport tickets
Reference number: 6997
Short description:
This is a call to competition by IE for the procurement of Magnetic Tickets. For ease of issue and inspection, these tickets are required to have a magnetic strip affixed onto which certain information is encoded both before and at the time of issue. The encoded information is used to validate the tickets and to allow access to the transport mode that has been chosen. This 3-year contract, with an option to extend for up to two additional years is for the supply of all of IÉ’s magnetic ticket requirements nationwide. The tickets will be purchased on behalf of IÉ by our Revenue Equipment maintenance provider, the successful tenderer will be required to extend the tendered rate to the Service Provider. See PQQ for further details.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Transport tickets 📦
Additional CPV: Tickets 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Procurement, CIE Works, Inchicore
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: fergal.riggs@irishrail.ie 📧
Phone: +353 17033718 📞
Fax: +353 14537349 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=125779&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-02-27 📅
Submission deadline: 2018-03-23 📅
Publication date: 2018-03-01 📅
Identifiers
Notice number: 2018/S 042-092714
Refers to notice: 2014/S 074-128757
OJ-S issue: 42
Additional information
Please see PQQ attached for additional relevant information.

Object
Scope of the procurement
Short description: This is a call to competition by IE for the procurement of Magnetic Tickets.
For ease of issue and inspection, these tickets are required to have a magnetic strip affixed onto which certain information is encoded both before and at the time of issue. The encoded information is used to validate the tickets and to allow access to the transport mode that has been chosen. This 3-year contract, with an option to extend for up to two additional years is for the supply of all of IÉ’s magnetic ticket requirements nationwide. The tickets will be purchased on behalf of IÉ by our Revenue Equipment maintenance provider, the successful tenderer will be required to extend the tendered rate to the Service Provider.
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+ 1 more See PQQ for further details.
Estimated total value: 1 800 000 EUR 💰
Short description:
This is a call to competition by IE for the procurement of Magnetic Tickets (the “Contract”).
As part of its service to passengers, IÉ issue tickets as proof of purchase of a journey and possession of a valid ticket entitles the owner to a journey as stipulated on that ticket. For ease of issue, and inspection, these tickets are required to have a magnetic strip affixed onto which certain information is encoded both before and at the time of issue. The encoded information is used to validate the tickets and to allow access to the transport mode that has been chosen.
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+ 6 more
IÉ purchases large quantities of magnetic tickets and this 3-year contract, with an option to extend for up to two additional years is for the supply of all of IÉ’s magnetic ticket requirements nationwide. IÉ intends to contract with a suitable contractor who will be chosen on the basis of a competitive tender. The tickets will be purchased on behalf of IÉ by our Revenue Equipment maintenance provider, the successful tenderer will be required to extend the tendered rate to the Service Provider.
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Iarnród Éireann requires the services of a third party to supply Magnetic Tickets for three main ticket types.
— Ticket Vending Machines Tickets on rolls x 7.5 Million Tickets per annum.
— New Booking Office Machines Single cut Tickets x 2.7 Million Tickets per annum.
— Current Booking Office Machines Single cut Tickets (pre encoded) x 1.4 Million Tickets per annum*.
— *It is envisaged that the pre encoded tickets for our current Booking Office Machines will be phased out of the IÉ business by Q3 or Q4 of 2018 and as IÉ intends to introduce the new type of Booking Office Machine manufactured by CUBIC as part of our Customer First Program. However IÉ still may have a limited requirement for this ticket type until the new CUBIC Booking Office Equipment is fully rolled out.
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Estimated value excluding VAT: 1 800 000 EUR 💰
Duration: 60 months
Description of renewals:
Renewal will either be in 36 months or up to 60 months if the extension option is utilized.
Description of options:
Renewal will either be in 36 months or up to 60 months if the extension option is utilized.
Additional information: Please see PQQ attached for additional relevant information.
Place of performance
Main site or place of performance: Dublin.

Legal, economic, financial and technical information
Conditions for participation
List and brief description of rules and criteria: See PQQ attached.
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: See PQQ attached.
Contract performance conditions: To be advised at ITT stage.

Procedure
Minimum number of candidates: 5
Objective criteria for choosing the limited number of candidates: See PQQ attached.
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2018-04-04 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2018-08-01 📅

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Fergal Riggs
Internet address: www.irishrail.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=125779&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 60 Months
See PQQ attached.

Complementary information
Review body
Name: The High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2018/S 042-092714 (2018-02-27)
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