Provision of a Financial Management System for the Education and Training Boards (ETB's)

The Department of Education and Skills

The purpose of the competition is to contract for the following services: the provision, configuration, implementation and on-going maintenance and support of a system for the processing of financial activity and reporting for all Education and Training Boards (ETBs).

Deadline

The time limit for receipt of tenders was 2019-02-11. The procurement was published on 2018-12-19.

Who?

• The Department of Education and Skills

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2018-12-19	Contract notice

Contract notice (2018-12-19)
Object
Scope of the procurement
Title: Software package and information systems
Reference number: 15912
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software package and information systems 📦
Additional CPV: Transaction-processing software package 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: The Department of Education and Skills
Postal address: Marlborough Street
Postal town: Dublin 1
Contact
Internet address: http://www.ogp.gov.ie/ 🌏
E-mail: support@ogp.gov.ie 📧
Phone: +353 761008000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=139930&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=139930&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-12-19 📅
Submission deadline: 2019-02-11 📅
Publication date: 2018-12-22 📅
Identifiers
Notice number: 2018/S 247-569190
OJ-S issue: 247
Additional information
Please refer to the procurement documents attached to RFT#144159

Object
Scope of the procurement
Estimated total value: 16 500 000 EUR 💰
Short description:

The Department of Education and Skills as the Contracting Authority is establishing an Education Shared Business Services (ESBS) centre to deliver shared services to the Education and Training Boards (ETBs). Related to this public procurement competition, is the shared service for the delivery of finance processing which is currently being carried out by 16 ETBs on behalf of 750+ ETB schools/centres. In summary, the Services required comprise of: the provision, configuration, implementation and on-going maintenance and support of a System for the processing of financial activity and reporting for all ETBs. The Contracting Authority requires a fully hosted and managed Financial Management System (FMS) using a Software as a Service (SaaS) model. The Contracting Authority’s and the ETBs data (both the live and backup copies) must be hosted, stored and processed in Ireland.

The Contracting Authority estimates that the expenditure on the Services to be covered by the proposed Services Contract may amount to some €5m - €16.5 million (excl. VAT) over the Term including possible extensions. Candidates must understand that this figure is an estimate only based on current and future expected usage.

To enable the future evolvement of the Services and to ensure continuous efficiency and effectiveness, the Contracting Authority shall have the option to request the Successful Tenderer to provide additional functionality and enhancements related to the Services during the Term (including any extensions) of any Services Contract awarded pursuant to this Competition. The Successful Tenderer may be requested to provide, configure, implement, maintain and support such additional functionality and enhancements.

In Stage 1 of the Competition, the Contracting Authority invites Candidates:

— to register to attend an information session to be held on Wednesday 23.1.2019; and

— to respond to the Pre-Qualification Questionnaire (PQQ) by Monday 11.2.2019.

Estimated value excluding VAT: 16 500 000 EUR 💰
Duration: 60 months
Description of renewals:

The Contracting Authority reserves the right to extend the Term for a period or periods of up to 3 years with a maximum of two (2) such extension or extensions on the same terms and conditions.

Additional information: Please refer to the procurement documents attached to RFT#144159
Place of performance
Main site or place of performance: Dublin 1

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to the procurement documents attached to RFT#144159
Contract execution
Contract performance conditions: Please refer to the procurement documents attached to RFT#144159

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

It is envisaged that the Contracting Authority will shortlist the 3 highest scoring Candidates that have submitted compliant Responses and have met the Selection Criteria set out in this PQQ. The Contracting Authority reserves the right to shortlist more than the 3 highest scoring Candidates (up to a maximum of 5 Candidates) if the scores of the next highest ranking Candidate(s) are within 5 % of the score of the third highest scoring.

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Contact
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/351 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=139930&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court of Ireland
Postal town: Dublin
Country: Ireland 🇮🇪
Information about review deadlines: Please consult your own legal advisors
Source: OJS 2018/S 247-569190 (2018-12-19)

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