Pensions Administration Service

Fáilte Ireland-National Tourism Development Authority

Fáilte Ireland is seeking to appoint a supplier to provide a pensions administration service which will include management of the associated business processes and the hosting and maintenance of the system.

Deadline

The time limit for receipt of tenders was 2018-04-12. The procurement was published on 2018-03-09.

Who?

• Fáilte Ireland-National Tourism Development Authority

What?

• Pension fund consultancy services › Pension fund administration services

Where?

• Éire/Ireland

Procurement history

Date	Document
2018-03-09	Contract notice
2018-06-26	Contract award notice

Contract notice (2018-03-09)
Object
Scope of the procurement
Title: Pension services
Reference number: HR/2018/01
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Pension services 📦
Additional CPV: Pension fund administration services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Fáilte Ireland-National Tourism Development Authority
Postal address: 88-95 Amiens Street
Postal code: Dublin 1
Postal town: Dublin
Contact
Internet address: http://www.failteireland.ie 🌏
E-mail: glenda.byrne@failteireland.ie 📧
Phone: +353 18847878 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=126231&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-03-09 📅
Submission deadline: 2018-04-12 📅
Publication date: 2018-03-13 📅
Identifiers
Notice number: 2018/S 050-110691
OJ-S issue: 50
Additional information

1— Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties 2— This is the sole call for competition for this service. 3— The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers. 4— Establishment of this contract will be subject to the approval of the competent authorities. 5— If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 6— At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time. 7— Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.

Additional information

1— Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties

2— This is the sole call for competition for this service.

3— The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers.

4— Establishment of this contract will be subject to the approval of the competent authorities.

5— If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

6— At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time.

7— Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.

Object
Scope of the procurement
Estimated total value: 2 000 000 EUR 💰
Estimated value excluding VAT: 2 000 000 EUR 💰
Duration: 60 months
Description of renewals:

This contract will be awarded for a 5 years period with the option to extend for further periods not exceeding 5 years.

Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in the invitation to tender document available for downloading from the Irish Government's procurement portal www.etenders.gov.ie

Contract execution
Contract performance conditions:

As stated in the invitation to tender document available for downloading from the Irish Government's procurement portal www.etenders.gov.ie

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2019-03-23 📅
Tender opening date: 2018-04-12 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Glenda Byrne
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1169 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=126231&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2— This is the sole call for competition for this service.

3— The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers.

4— Establishment of this contract will be subject to the approval of the competent authorities.

5— If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

6— At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time.

7— Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.

Complementary information
Review body
Name: High Court
Postal address: Chief Registrar, The Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Information about review deadlines:

The contracting authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The statutory instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that contract.

Source: OJS 2018/S 050-110691 (2018-03-09)

Contract award notice (2018-06-26)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Contact
E-mail: procurement@failteireland.ie 📧
Phone: +353 18847888 📞

Reference
Dates
Date dispatched: 2018-06-26 📅
Publication date: 2018-06-28 📅
Identifiers
Notice number: 2018/S 122-277542
Refers to notice: 2018/S 050-110691
OJ-S issue: 122
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via 3 2) this is the sole call for competition for this service, 3) the contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers, 4) establishment of this contract will be subject to the approval of the competent authorities, 5) if for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and /or initiate a new contract award procedure at its sole discretion, 6) at its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time, 7) without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via 3

2) this is the sole call for competition for this service,

3) the contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers,

4) establishment of this contract will be subject to the approval of the competent authorities,

5) if for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and /or initiate a new contract award procedure at its sole discretion,

6) at its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time,

7) without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.

Object
Place of performance
Main site or place of performance: Ireland

Procedure
Award criteria
Quality criterion (name): Fitness for purpose of the proposed service solution with regard to functional requirements
Quality criterion (weighting): 25
Quality criterion (name): Fitness for purpose of the proposed service solution with regard to technical requirements
Quality criterion (weighting): 15
Quality criterion (name): Overall technical merit of the human resources proposed
Quality criterion (weighting): 10
Quality criterion (name): Project management, transition and mobilisation plan
Administration and reporting
Quality criterion (weighting): 5
Cost criterion: Ultimate cost
Cost weighting: 35

Reference
Additional information

2) this is the sole call for competition for this service,

3) the contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers,

4) establishment of this contract will be subject to the approval of the competent authorities,

5) if for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and /or initiate a new contract award procedure at its sole discretion,

6) at its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time,

7) without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.

Source: OJS 2018/S 122-277542 (2018-06-26)

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