Operation and Maintenance of On Track Machines

Iarnrod Eireann-Irish Rail

Iarnród Éireann (IÉ) (Irish Rail) is the operator of the national railway network of Ireland. IÉ is looking to appoint a suitable service provider to operate and maintain its On Track Machine (OTM) fleet.
Track maintenance operations are carried out on the network using IÉ owned On Track Machines. The OTM fleet is comprised of the following elements:
1) Plain Line and P&C Tampers;
2) Ballast Regulators;
3) Ballast Cleaners;
4) Dynamic Track Stabilizer;
5) Track Recording Vehicle;
6) Inspection Cars;
70 Other Multi Purpose Vehicles (MPV) to operate for example, during the leaf fall season, weed spraying season and to provide other rail bound services as required.

Deadline

The time limit for receipt of tenders was 2018-03-29. The procurement was published on 2018-02-28.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Rhomberg Sersa Rail Holding GmbH

Who?

• Iarnrod Eireann-Irish Rail

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2018-02-28	Contract notice
2019-04-11	Contract award notice

Contract notice (2018-02-28)
Object
Scope of the procurement
Title: Railway-track maintenance services
Reference number: 6995
Short description:

Iarnród Éireann (IÉ) (Irish Rail) is the operator of the national railway network of Ireland. IÉ is looking to appoint a suitable service provider to operate and maintain its On Track Machine (OTM) fleet. Track maintenance operations are carried out on the network using IÉ owned On Track Machines. The OTM fleet is comprised of the following elements: 1) Plain Line and P&C Tampers; 2) Ballast Regulators; 3) Ballast Cleaners; 4) Dynamic Track Stabilizer; 5) Track Recording Vehicle; 6) Inspection Cars; 70 Other Multi Purpose Vehicles (MPV) to operate for example, during the leaf fall season, weed spraying season and to provide other rail bound services as required.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Railway-track maintenance services 📦
Additional CPV: Railway-track inspection services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnród Éireann-Irish Rail
Postal address: Procurement, CIE Works, Inchicore
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: gavin.cahill@irishrail.ie 📧
Phone: +353 1-7031755 📞
Fax: +353 1-7031777 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=125610&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-02-28 📅
Submission deadline: 2018-03-29 📅
Publication date: 2018-03-02 📅
Identifiers
Notice number: 2018/S 043-094790
Refers to notice: 2012/S 192-316292
OJ-S issue: 43
Additional information

To participate in this procurement process, companies are required to download a copy of the Pre-Qualification Questionnaire (PQQ) attached to the this contract notice and to submit a completed PQQ (to include all supporting documentation) to Irish Rail by the closing date contained within the PQQ.

Object
Scope of the procurement
Short description:

Track maintenance operations are carried out on the network using IÉ owned On Track Machines. The OTM fleet is comprised of the following elements:

1) Plain Line and P&C Tampers;

2) Ballast Regulators;

3) Ballast Cleaners;

4) Dynamic Track Stabilizer;

5) Track Recording Vehicle;

6) Inspection Cars;

70 Other Multi Purpose Vehicles (MPV) to operate for example, during the leaf fall season, weed spraying season and to provide other rail bound services as required.

Estimated total value: 50 000 000 EUR 💰
Short description:

IÉ is looking to appoint suitable service provider to operate and maintain its On Track Machine (OTM) fleet.

Track maintenance operations are carried out on the network using Iarnród Éireann owned On Track Machines. The OTM fleet is comprised of the following elements:

7) Other Multi Purpose Vehicles (MPV) to operate for example, during the leaf fall season, weed spraying season and to provide other rail bound services as required.

IE will lease to the successful contactor existing depot maintenance facilities with track access to the rail network at Kildare and Portlaoise.

During the course of the contract there may be opportunities for the successful contractor to enhance IE’s existing fleet in order to provide greater efficiencies in the provision of OTM services.

Under this Contract the successful contractor will be required to deliver to IÉ, the services requested in line with the Contract throughout the Island of Ireland on IE’s rail network and if requested on the Northern Ireland Railways rail network. The successful contractor will be solely responsible for the provision of fully operational OTMs as scheduled by IÉ for completion of its planned works, emergency works and any new projects undertaken throughout the network.

The successful contractor will be required to undertake the duties equivalent to that of an Entity in Charge of Maintenance (ECM) as set out in the ECM Regulations EU 445/2011 for all works associated with the maintenance of the OTM fleet.

The successful contractor may be required to undertake the duties equivalent to that of a Keeper and shall be registered as such in the National Vehicle Register (NVR) as set out in the Directive 2004/49/EC for all works associated with the maintenance of the OTM fleet.

The successful contractor will be required to obtain Safety Certification from the Commission for Railway Regulation (CRR) in Ireland in accordance with Directive 2004 /49/EC Parts A & B.

The successful contractor shall only supply OTM drivers who hold a valid Train driving licence and certificate in accordance with EC Directive 2007/59/EC.

It may also be a requirement of the contract for IE to request the successful contractor to undertake the duties equivalent to that of a Keeper and shall be registered as such in the National Vehicle Register (NVR) as set out in the Directive 2004/49/EC for all works associated with the maintenance of IE’s Civil Engineering Works Train fleet.

Estimated value excluding VAT: 50 000 000 EUR 💰
Duration: 60 months
Description of renewals:

This contract is for an initial period of 5 years with an option to extend for a further 2 years.

Additional information:

Place of performance
Main site or place of performance: Rail Network in Ireland

Legal, economic, financial and technical information
Contract execution
Deposits and guarantees required: To be set out in the Tender Documents.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be set out in the Tender Documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A grouping if successful must be prepared to contract as a single entity having joint and several liability with the members of the group. It will become necessary for the group to state a single addressee responsible for the receipt and processing of the participating orders and resolving any problems relating to the contract.

Procedure
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2018-05-02 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Gavin Cahill
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=125610&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 2022 or 2024 depending if the option to extend the term is exercised.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, Four Courts
Postal town: Inns Quay
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Source: OJS 2018/S 043-094790 (2018-02-28)

Contract award notice (2019-04-11)
Object
Scope of the procurement
Short description:

Iarnród Éireann (IÉ) (Irish Rail) is the operator of the national railway network of Ireland. IÉ has an ongoing requirement for a suitable service provider to operate and maintain its On Track Machine (OTM) fleet. Track maintenance operations are carried out on the network using IÉ owned On Track Machines. The OTM fleet is comprised of the following elements: 1) Plain Line and P&C Tampers; 2) Ballast Regulators; 3) Ballast Cleaners; 4) Dynamic Track Stabilizer; 5) Track Recording Vehicle; 6) Inspection Cars; 7) Other Multi Purpose Vehicles (MPV) to operate for example, during the leaf fall season, weed spraying season and to provide other rail bound services as required.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal town: Dublin 8
Contact
E-mail: sinead.leonard@irishrail.ie 📧
Phone: +353 1-7031727 📞

Reference
Dates
Date dispatched: 2019-04-11 📅
Publication date: 2019-04-16 📅
Identifiers
Notice number: 2019/S 075-179528
Refers to notice: 2018/S 043-094790
OJ-S issue: 75

Object
Scope of the procurement
Short description:

IÉ has awarded a contract for the operation and maintenance of its On Track Machine (OTM) fleet.

Track maintenance operations comprising of planned works, emergency works and any new projects undertaken are carried out on the network using Iarnród Éireann owned On Track Machines. The OTM fleet is comprised of the following:

IE will lease to successful contractor existing depot maintenance facilities with track access to the rail network at Kildare and Portlaoise. During the course of the contract there may be opportunities for the contractor to enhance IE’s existing fleet in order to provide greater efficiencies in the provision of OTM services.

The services may be carried out throughout the Island of Ireland on IE’s rail network and if requested on the Northern Ireland Railways rail network.

The contractor will be required to undertake the duties equivalent to that of an Entity in Charge of Maintenance (ECM) as set out in the ECM Regulations EU 445/2011 for all works associated with the maintenance of the OTM fleet. The contractor may also be required to undertake the duties equivalent to that of a Keeper and shall be registered as such in the National Vehicle Register (NVR) as set out in the Directive 2004/49/EC for all works associated with the maintenance of the OTM fleet and if required of IE’s Civil Engineering Works Train fleet.

The contractor will be required to obtain Safety Certification from the Commission for Railway Regulation (CRR) in Ireland in accordance with Directive 2004 /49/EC Parts A and B.

Place of performance
Main site or place of performance: Rail Network in Ireland.

Procedure
Award criteria
Quality criterion (name): Methodology for service performance
Quality criterion (weighting): 14 %
Quality criterion (name): Organisation resource proposals for operation of the contract
Quality criterion (weighting): 12 %
Quality criterion (name): Mobilisation
Quality criterion (weighting): 4 %
Cost criterion (name): Cost
Cost criterion (weighting): 70 %

Award of contract
Date of contract conclusion: 2019-02-06 📅
Name: Rhomberg Sersa Rail Holding GmbH
National registration number: FN264322i
Postal address: Mariahilfstrasse 29, A6900
Postal town: Bregenz
Country: Austria 🇦🇹
Internet address: https://rhomberg-sersa.com 🌏
Information about tenders
Number of tenders received: 5

Contracting authority
Contact
Contact point: Sinead Leonard
Source: OJS 2019/S 075-179528 (2019-04-11)

New procurements in related categories 🆕

Repair and maintenance services (18 new procurements)

Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment (1)

Repair, maintenance and associated services related to railways and other equipment (1)