Multi-Party Framework Agreement for Planned Building Maintenance Works 2018

Kildare County Council

Kildare County Council proposes to establish and operate a multi-Party Framework Agreement for Building Planned Maintenance Works. The proposed works include but are not limited to:
— vacant house repairs,
— renovation of new purchases,
— disabled Person Grant (DPG) extensions and alterations, and.
— repairs and minor improvements to occupied houses.

Deadline

The time limit for receipt of tenders was 2018-05-30. The procurement was published on 2018-05-02.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• BF Construction
• CTS Projects and Westside

Who?

• Kildare County Council

What?

Where?

• Eastern and Midland › Mid-East

Procurement history

Date	Document
2018-05-02	Contract notice
2020-12-21	Contract award notice

Contract notice (2018-05-02)
Object
Scope of the procurement
Title: Refurbishment of run-down buildings
Reference number: KCC Housing Maint 2018-01
Short description:

Kildare County Council proposes to establish and operate a multi-Party Framework Agreement for Building Planned Maintenance Works. The proposed works include but are not limited to: — vacant house repairs, — renovation of new purchases, — disabled Person Grant (DPG) extensions and alterations, and. — repairs and minor improvements to occupied houses.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Works
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Refurbishment of run-down buildings 📦
Additional CPV: Building construction work 📦
Place of performance
NUTS region: Mid-East 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Kildare County Council
Postal address: Aras Chill Dara
Postal code: Devoy Park
Postal town: Co. Kildare
Contact
Internet address: http://kildare.ie/countycouncil/index.html 🌏
E-mail: cflynn@kildarecoco.ie 📧
Phone: +353 45980966 📞
Fax: +353 45880722 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=128529&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-05-02 📅
Submission deadline: 2018-05-30 📅
Publication date: 2018-05-03 📅
Identifiers
Notice number: 2018/S 085-190987
OJ-S issue: 85
Additional information

Kildare County Council Housing Department are inviting contractors to make submissions to be part of a multi-party Framework Agreement for Planned Building Maintenance Works — FWA to run for an initial period of 12 months, with the option to extend for 3 further 12 month periods.

Object
Scope of the procurement
Short description:

Kildare County Council proposes to establish and operate a multi-Party Framework Agreement for Building Planned Maintenance Works. The proposed works include but are not limited to:

— vacant house repairs,

— renovation of new purchases,

— disabled Person Grant (DPG) extensions and alterations, and.

— repairs and minor improvements to occupied houses.

Estimated total value: 10 000 000 EUR 💰
Title of the lot: Minor Works
Lot number: 1
Short description: As previous info.
Estimated value excluding VAT: 5 000 000 EUR 💰
Duration: 48 months
Description of renewals:

12 month initial award with the option to extend for 3 further 12 month periods subject to performance of Framework

Additional information:

Title of the lot: Quick Turnaround Works
Lot number: 2
Short description: As per per info above.
Place of performance
Main site or place of performance: Devoy Park, Naas, County Kildare.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2018-10-10 📅

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Colm Flynn
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/385 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=128529&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: President of Engineers Ireland
Postal address: Clyde Road, Dublin 4
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2018/S 085-190987 (2018-05-02)

Contract award notice (2020-12-21)
Object
Scope of the procurement
Short description:

Kildare County Council proposes to establish and operate a multi-party framework agreement for building planned maintenance works. The proposed works include but are not limited to: • vacant house repairs, • renovation of new purchases, • disabled person grant (DPG) extensions and alterations, and • repairs and minor improvements to occupied houses.

Total value of the procurement: 10 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Aras Chill Dara, Devoy Park, Co. Kildare
Postal town: Naas
Contact
E-mail: dcreighton@kildarecoco.ie 📧
Phone: +353 45980498 📞

Reference
Dates
Date dispatched: 2020-12-21 📅
Publication date: 2020-12-24 📅
Identifiers
Notice number: 2020/S 251-627535
Refers to notice: 2018/S 085-190987
OJ-S issue: 251
Additional information

Kildare County Council has established a multi-party framework agreement for planned Building Maintenance Works — FWA to run for an initial period of 12 months, with the option to extend for 3 further 12 month periods.

Object
Scope of the procurement
Short description:

Kildare County Council proposes to establish and operate a multi-party framework agreement for building planned maintenance works. The proposed works include but are not limited to:

• vacant house repairs,

• renovation of new purchases,

• disabled person grant (DPG) extensions and alterations, and

• repairs and minor improvements to occupied houses.

The works may be carried out in rural and urban areas and may involve structures/dwellings not in the ownership of the contracting authority. Where works are to be carried out on dwellings or other structures these dwellings and structures may be either vacant or occupied.

A large variety of projects and activities may be specified under the framework agreement for building planned maintenance works. The frequency, scale and type of projects may vary depending on the needs of the contracting authority and the urgency of the work required.

The following is a non-exhaustive list of the type of projects and activities that are envisaged to be procured through this framework. Many projects will require a number of the various activities listed below.

• general repairs and maintenance to the building fabric;

• roofing works including but not restricted to the refitting of roof tiles, slates, ridges, lead flashings, valleys, soffit and fascia, gutters, and downpipes;

• general plumbing and heating repairs and maintenance including in some instances full heating system replacement;

• retrofitting of measures such a Doc M compliant bathrooms, toilets, ramped accesses, and widening of doorways;

• internal modifications to houses including alterations to rooms/bathrooms/attics; etc.

• general electrical repairs and maintenance;

• repairs/replacement of fire backs, fireplaces, chimney stacks, flue liners, cappings and pots;

• demolition/re-building of chimneys;

• replacement of windows and doors, both internal and external;

• construction of boundary walls and concrete post and rail fencing;

• sewerage and drainage works;

• 2nd fix carpentry works including doors, skirting, architraves, windows boards; etc

• installation of new kitchens;

• repairs to external pathways, driveways, fences and boundary walls;

• painting and decorating;

• external plaster repairs;

• minor demolitions as nominated;

• external site works, including landscaping;

• clearance of household items and preparation for re-letting.

Lot 1 will be a framework of no more than 12 prequalified contractors, shortlisted based on a combined assessment of both quality and price. The quality assessment will be based on the contractor’s ability to deliver the nominated jobs within the various parameters set out in the works requirements. The price assessment will be based on the combination of tender fees proposed for three nominated jobs.

Works will be procured through mini-tender each time generally for the following type of works:

— works that require special design input,

— works that generally fall outside the scope of Lot 2, and

— where it is decided to bundle a number of smaller jobs into the one package in order to get better value for money from a bigger project.

A panel of at least 5 unsuccessful contractors will be retained for the life of the framework, subject to agreement with these contractors. Contractors will be constantly monitored with regards their performance. Short-listed contractors who fail to meet sufficient performance during the term of the framework will be warned, suspended or terminated from the framework. In each case, a retained contractor will be invited to join the Panel on either a temporary or permanent basis. Promotion of contractors from the retained list to the framework will be based on their position in the retained list.

Additional information:

Short description:

Description as per Lot 1 but Lot 2 consists of the following:

Lot 2: Quick-turnaround Works:

— Lot 2 will be assessed based on a combination of both quality and price. The Quality assessment will be based on the contractor’s ability to carry out jobs quickly and efficiently as set out in the Works Requirements. The Price assessment will be based on a comparison of the overall Bill of Rates provided by each pre-qualified contractor, and will be assessed on an annual basis, taking into account the contractors’ performance the previous 12 months and projected increases or decreases in rates for the following 12 month period,

— a pricing Document is compiled for various jobs that are common in house refurbishment works. All pre-qualified contractors (those who pass Stage 1 of this Tender Competition) who submit complete valid pricing documents will have their submissions assessed, and will be ranked in order based on the scoring mechanism set in the Works Requirements,

— the rates put forward by each contractor will be applicable to each job, and held valid for the life of the period of the framework,

— the County will be split into 2 different Regions as per the map in Appendix 1, and as follows in general:

• Region 1: Kildare North, and

• Region 2: Kildare South,

— based on the assessment of the contractor’s submission, one contractor will be invited to be ‘Preferred Contractor’ for each region for the following year, with the highest scoring contractor having first preference of their chosen region, followed by second highest scoring contractor,

— a contractor will be permitted to join only one region,

— the preferred bidder for each Region will have all task orders up to a certain maximum that come available within that area first offered to him subject to him having the resources available to deliver,

— the maximum number of jobs to be offered to the preferred bidder will vary to the discretion of the council throughout the lifetime of the framework, but will initially be 6,

— a panel of 8 Reserved Bidders will be maintained for the life of the framework.

Additional information:

Kildare County Council has established a multi-party framework agreement for planned building maintenance works — FWA to run for an initial period of 12 months, with the option to extend for 3 further 12 month periods.

Procedure
Award criteria
Quality criterion (name): Proposed methodology
Quality criterion (weighting): 10
Quality criterion (name): Quality, quantity and balance of team offered
Quality criterion (weighting): 5
Quality criterion (name): Reliability and continuity of supply
Price (weighting): 80
Quality criterion (name): Proposed methodology and project management

Award of contract
Date of contract conclusion: 2020-10-14 📅
Name: BF Construction
Postal town: Donadea
Country: Ireland 🇮🇪
Total value of the procurement: 5 000 000 EUR 💰
Name: CTS Projects and Westside
Postal town: Newry and Rathcoffey
Information about tenders
Number of tenders received: 17
13

Contracting authority
Contact
Contact point: David Creighton

Complementary information
Review body
Name: The High Court
Postal address: The Four Courts, Inns Quay
Postal town: Dublin 7
Source: OJS 2020/S 251-627535 (2020-12-21)

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