Description of the procurement
Kildare County Council proposes to establish and operate a multi-party framework agreement for building planned maintenance works. The proposed works include but are not limited to:
• vacant house repairs,
• renovation of new purchases,
• disabled person grant (DPG) extensions and alterations, and
• repairs and minor improvements to occupied houses.
The works may be carried out in rural and urban areas and may involve structures/dwellings not in the ownership of the contracting authority. Where works are to be carried out on dwellings or other structures these dwellings and structures may be either vacant or occupied.
A large variety of projects and activities may be specified under the framework agreement for building planned maintenance works. The frequency, scale and type of projects may vary depending on the needs of the contracting authority and the urgency of the work required.
The following is a non-exhaustive list of the type of projects and activities that are envisaged to be procured through this framework. Many projects will require a number of the various activities listed below.
• general repairs and maintenance to the building fabric;
• roofing works including but not restricted to the refitting of roof tiles, slates, ridges, lead flashings, valleys, soffit and fascia, gutters, and downpipes;
• general plumbing and heating repairs and maintenance including in some instances full heating system replacement;
• retrofitting of measures such a Doc M compliant bathrooms, toilets, ramped accesses, and widening of doorways;
• internal modifications to houses including alterations to rooms/bathrooms/attics; etc.
• general electrical repairs and maintenance;
• repairs/replacement of fire backs, fireplaces, chimney stacks, flue liners, cappings and pots;
• demolition/re-building of chimneys;
• replacement of windows and doors, both internal and external;
• construction of boundary walls and concrete post and rail fencing;
• sewerage and drainage works;
• 2nd fix carpentry works including doors, skirting, architraves, windows boards; etc
• installation of new kitchens;
• repairs to external pathways, driveways, fences and boundary walls;
• painting and decorating;
• external plaster repairs;
• minor demolitions as nominated;
• external site works, including landscaping;
• clearance of household items and preparation for re-letting.
Lot 1 will be a framework of no more than 12 prequalified contractors, shortlisted based on a combined assessment of both quality and price. The quality assessment will be based on the contractor’s ability to deliver the nominated jobs within the various parameters set out in the works requirements. The price assessment will be based on the combination of tender fees proposed for three nominated jobs.
Works will be procured through mini-tender each time generally for the following type of works:
— works that require special design input,
— works that generally fall outside the scope of Lot 2, and
— where it is decided to bundle a number of smaller jobs into the one package in order to get better value for money from a bigger project.
A panel of at least 5 unsuccessful contractors will be retained for the life of the framework, subject to agreement with these contractors. Contractors will be constantly monitored with regards their performance. Short-listed contractors who fail to meet sufficient performance during the term of the framework will be warned, suspended or terminated from the framework. In each case, a retained contractor will be invited to join the Panel on either a temporary or permanent basis. Promotion of contractors from the retained list to the framework will be based on their position in the retained list.