Multi Party Framework Agreement Audio-Visual and Interpretative Hardware, Software and related Installation and Maintenance Services

Fáilte Ireland-National Tourism Development Authority

Fáilte Ireland is seeking to establish a multi-party framework agreement for the provision of Audio-Visual and Interpretative Systems Hardware, Software and related Installation and Maintenance Services. Within the duration of this Framework, the services procured will be delivered in phases on a nationwide basis.

Deadline

The time limit for receipt of tenders was 2018-06-21. The procurement was published on 2018-05-22.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2018-05-22 Contract notice
2018-10-04 Contract award notice
Contract notice (2018-05-22)
Object
Scope of the procurement
Title: Installation services of radio, television, sound and video equipment
Reference number: IT/2018/02
Short description:
Fáilte Ireland is seeking to establish a multi-party framework agreement for the provision of Audio-Visual and Interpretative Systems Hardware, Software and related Installation and Maintenance Services. Within the duration of this Framework, the services procured will be delivered in phases on a nationwide basis.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Installation services of radio, television, sound and video equipment 📦
Additional CPV: Computer-related equipment 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Fáilte Ireland-National Tourism Development Authority
Postal address: 88-95 Amiens Street
Postal code: 1
Postal town: Dublin
Contact
Internet address: http://www.failteireland.ie 🌏
E-mail: procurement@failteireland.ie 📧
Phone: +353 18847888 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=129514&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-05-22 📅
Submission deadline: 2018-06-21 📅
Publication date: 2018-05-24 📅
Identifiers
Notice number: 2018/S 097-221547
OJ-S issue: 97
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers; 4) Establishment of the framework will be subject to the approval of the competent authorities; 5) If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if having concluded the framework agreement the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and / or initiate a new contract award procedure at its sole discretion; 6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time; 7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.
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Object
Scope of the procurement
Estimated total value: 1 000 000 EUR 💰
Estimated value excluding VAT: 1 000 000 EUR 💰
Duration: 48 months

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As per the Invitation to Tender document, available for downloading via www.etenders.gov.ie.
Economic and financial standing:
As per the Invitation to Tender document, available for downloading via www.etenders.gov.ie.
Minimum level(s) of standards:
As per the Invitation to Tender document, available for downloading via www.etenders.gov.ie.
Technical and professional ability:
As per the Invitation to Tender document, available for downloading via www.etenders.gov.ie.
Contract execution
Contract performance conditions:
As per the Invitation to Tender document, available for downloading via www.etenders.gov.ie.

Procedure
Number of participants to be contemplated: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2019-06-21 📅
Tender opening date: 2018-06-21 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Sabrina Jones
Internet address: www.failteireland.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1169 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=129514&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
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2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers;
4) Establishment of the framework will be subject to the approval of the competent authorities;
5) If for any reason it is not possible to conclude the framework agreement with the designated successful tenderer emerging from this competitive process; or if having concluded the framework agreement the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and / or initiate a new contract award procedure at its sole discretion;
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6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.
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Complementary information
Review body
Name: High Court
Postal address: Chief Registrar, The Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Internet address: www.courts.ie 🌏
Information about review deadlines:
The contracting authority will not conclude this framework agreement to which a standstill period applies in accordance with Irish Statutory Instrument S.I. Nº 284 of 2016, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement.
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Source: OJS 2018/S 097-221547 (2018-05-22)
Contract award notice (2018-10-04)
Object
Scope of the procurement
Short description:
Fáilte Ireland is seeking to establish a multi-party Framework Agreement for the provision of audio-visual and interpretative systems hardware, software and related installation and maintenance services. Within the duration of this framework, the services procured will be delivered in phases on a nationwide basis.
Show more
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2018-10-04 📅
Publication date: 2018-10-09 📅
Identifiers
Notice number: 2018/S 194-439564
Refers to notice: 2018/S 097-221547
OJ-S issue: 194
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties, 2) This is the sole call for competition for this service, 3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers, 4) Establishment of the framework will be subject to the approval of the competent authorities, 5) If for any reason it is not possible to conclude the Framework Agreement with the designated successful tenderer emerging from this competitive process; or if having concluded the Framework Agreement the Contracting Authority considers that the successful tenderer has not met, or cannot meet its obligations; the Contracting Authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time; 7) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.
Show more

Object
Scope of the procurement
Short description:
Fáilte Ireland is seeking to establish a multi-party Framework Agreement for the provision of audio-visual and interpretative systems hardware, software and related Installation and Maintenance Services. Within the duration of this framework, the services procured will be delivered in phases on a nationwide basis.
Show more

Procedure
Award criteria
Quality criterion (name): Service Requirements
Quality criterion (weighting): 30
Quality criterion (name): Technical Resources
Quality criterion (weighting): 15
Quality criterion (name): Account/Service Management
Quality criterion (weighting): 5
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 50

Award of contract
Date of contract conclusion: 2018-10-04 📅
Name: Fitting Image Ltd
Postal address: 21 Bluebell Business Park, Old Naas Road
Postal town: Dublin
Postal code: 12
Country: Ireland 🇮🇪
Name: Image Supply Systems
Postal address: 6A Liberty Lane, Camden Row
Postal code: 8
Name: Ion Solutions EMEA
Postal address: Unit 61E Heather Road, Sandyford
Postal code: 18
Name: Meritec Presentation Products
Postal address: A2 Network Enterprise Park, Kilcoole
Postal town: Wicklow
Information about tenders
Number of tenders received: 4

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties,
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2) This is the sole call for competition for this service,
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers,
4) Establishment of the framework will be subject to the approval of the competent authorities,
5) If for any reason it is not possible to conclude the Framework Agreement with the designated successful tenderer emerging from this competitive process; or if having concluded the Framework Agreement the Contracting Authority considers that the successful tenderer has not met, or cannot meet its obligations; the Contracting Authority reserves the right to admit the next highest scoring tenderer to the framework on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
Show more
6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the Framework Agreement or any contract awarded under the Framework Agreement at any time;
7) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition at the application stage.
Show more

Complementary information
Review body
Information about review deadlines:
The Contracting Authority will not conclude this Framework Agreement to which a standstill period applies in accordance with Irish Statutory Instrument SI No. 284 of 2016, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the Framework Agreement and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that Framework Agreement.
Show more
Source: OJS 2018/S 194-439564 (2018-10-04)
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Suppliers:
Fitting Image Ltd Image Supply Systems Ion Solutions EMEA Meritec Presentation Products
Products/services:
Office and computing machinery, equipment... Computer equipment and supplies Computer-related equipment Radio, television, communication,... Television and radio receivers, and sound... Television and audio-visual equipment Repair and maintenance services Repair, maintenance and associated... Repair and maintenance services of... Installation services (except software)