Local Area Term Maintenance and Refurbishment Works for Dublin City Council

Short description

Dublin City Council administers the maintenance and refurbishment of the existing residential stock through the five local areas:

— Central Area, North Central Area, North West Area, South Central and South East Area. It is now intended to establish six (6) Frameworks Agreements for each of the 5 areas plus 1 city-wide area to carry out maintenance and refurbishment works under the terms of the Public Works Term Maintenance and Refurbishment Works Contract and under the direction of the Area Maintenance Officer. The Frameworks will be established for a period of 24 months each, with an option to extend for 12 months if required. The maximum estimated value of the works over the lifetime of each of the frameworks will be 4 000 000 EUR (ex VAT). Please refer to the Outline Project Brief attached to the etenders notice for more details, www.etenders.gov.ie

Additional information

1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all subcontractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended.

5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6) Emailed / faxed / late tenders will not be accepted.

7) Suppliers should note the following when making their submission:

— to enable submission of multiple documents concurrently, download and install the “Upload Manager ActiveX” facility to your eTenders user profile,

— when using the “Upload Manager” facility do not use the “Schedule” option,

— instead, use only the “Upload” option, which will enable monitoring of the upload,

— suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload,

— there is a maximum upload limit of 2 GB per document. Documents larger than this should be divided into smaller files prior to upload,

— should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9:00 am — 17:30 pm GMT).

8) Tenders may be submitted in English or in the Irish language.

9) Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10) All queries regarding this tender requirements or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 135316) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie

The details of the person making a query will not be disclosed when circulating the response.. All queries must be submitted by 12:00 noon on 25.6.2018 to enable issue of responses to all interested parties.

11) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence. Selection Criteria, applicants will be taken to declare that they meet the standards set for all criteria where the response is Declaration Required. Supporting documentation should be provided promptly upon request from the Contracting Authority. Please see Additional Information Document on etenders for further information.

Short description

It is intended to establish a framework of contractors in each of the six areas to carry out maintenance and refurbishment works under the terms of the Public Works Maintenance and Refurbishment Works Contract and under the direction of the Area Maintenance officer. A Tenderer may apply for inclusion in any or all of the 6 lots, however no contractor will be permitted to be in possession of forty (40) or more units at any time, Estimated cost excluding VAT: 4 000 000 EUR.