Framework Agreement for the provision of building and structures maintenance services

Iarnrod Eireann — Irish Rail

Iarnród Éireann (IÉ) proposes to pre-qualify a number of suitably qualified candidates to participate in the tender process to award a multi-company 4 year Framework Agreement for the provision of building and structures maintenance services.
Tenderers may submit a pre-qualification application for any of the 3 service lots as defined below:
— Lot 1: Provision of labour with transport: provision of labour resources with a van and tools to execute planned cyclical maintenance and fault reported reactive maintenance works within defined geographical locations,
— Lot 2: Provision of call off services for emergency front line works: specialist and qualified tradespersons to carry out repairs and remedial works to building and structures within defined geographical locations,
— Lot 3: Provision of planned, low value, small building maintenance works: for ad-hoc requirements and will be based on tendered day rates for tradespersons and semi-skilled operatives.

Deadline

The time limit for receipt of tenders was 2018-07-09. The procurement was published on 2018-06-05.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who?

• Iarnrod Eireann — Irish Rail

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2018-06-05	Contract notice
2019-01-15	Contract award notice

Contract notice (2018-06-05)
Object
Scope of the procurement
Title: Repair and maintenance services of building installations
Reference number: 7067
Short description:

Iarnród Éireann (IÉ) proposes to pre-qualify a number of suitably qualified candidates to participate in the tender process to award a multi-company 4 year Framework Agreement for the provision of building and structures maintenance services. Tenderers may submit a pre-qualification application for any of the 3 service lots as defined below: — Lot 1: Provision of labour with transport: provision of labour resources with a van and tools to execute planned cyclical maintenance and fault reported reactive maintenance works within defined geographical locations, — Lot 2: Provision of call off services for emergency front line works: specialist and qualified tradespersons to carry out repairs and remedial works to building and structures within defined geographical locations, — Lot 3: Provision of planned, low value, small building maintenance works: for ad-hoc requirements and will be based on tendered day rates for tradespersons and semi-skilled operatives.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Repair and maintenance services of building installations 📦
Additional CPV: Special trade construction works other than roof works 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnród Éireann — Irish Rail
Postal address: Procurement, Engineering and New Works Building, Inchicore
Postal code: D08 K6Y3
Postal town: Dublin 8
Contact
Internet address: https://www.irishrail.ie 🌏
E-mail: martin.egan@irishrail.ie 📧
Phone: +353 17031761 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=130175&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=130175&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-06-05 📅
Submission deadline: 2018-07-09 📅
Publication date: 2018-06-07 📅
Identifiers
Notice number: 2018/S 107-244812
Refers to notice: 2014/S 122-218178
OJ-S issue: 107

Object
Scope of the procurement
Short description:

Tenderers may submit a pre-qualification application for any of the 3 service lots as defined below:

— Lot 1: Provision of labour with transport: provision of labour resources with a van and tools to execute planned cyclical maintenance and fault reported reactive maintenance works within defined geographical locations,

— Lot 2: Provision of call off services for emergency front line works: specialist and qualified tradespersons to carry out repairs and remedial works to building and structures within defined geographical locations,

— Lot 3: Provision of planned, low value, small building maintenance works: for ad-hoc requirements and will be based on tendered day rates for tradespersons and semi-skilled operatives.

Estimated total value: 8 000 000 EUR 💰
Title of the lot: Provision of labour with transport
Lot number: 1
Short description:

Lot 1: Provision of labour with transport: the provision of labour resources with a van and tools to execute planned cyclical maintenance and fault reported reactive maintenance works within defined geographical locations. IÉ may award a contract for individual geographical locations (12 in total) to more than 1 tenderer.

Each contract will be for a 4 year period using a fixed price weekly rate for 50 weeks per annum.

Duration: 48 months
Name of EU-financed project or programme: May be required for projects financed by EU funds — it is not possible at this stage to identify these projects.
Title of the lot: Provision of call-off services for emergency front line works
Lot number: 2
Short description:

Lot 2: Provision of call off services for emergency front line works: required to carry out repairs and remedial works to building and structures within defined geographical locations. The type of works will require specialist and qualified tradesmen.

The call-off for the required services will be determined by the availability of the Contractor who submitted the lowest price. In the event that the lowest price contractor is not available then the second lowest priced contractor or thereafter will be contacted. Contractors appointed to the Framework Agreement will be able to refresh rates on an annual basis thereby allowing contractors who have not received any work to submit more competitive rates.

Description of renewals:

Contractors will be able to refresh rates on an annual basis thereby allowing contractors who have not received any work to submit more competitive rates.

Description of options:

Contractors will be able to refresh rates on an annual basis thereby allowing contractors who have not received any work to submit more competitive rates.

Title of the lot: Provision of planned, low value, small building maintenance works
Lot number: 3
Short description:

Lot 3: Provision of planned, low value, small building maintenance works: for ad-hoc requirements and will be based on tendered day rates within defined geographical locations for tradespersons and semi-skilled operatives along with agreed mark-ups for materials and plant.

The individual value of this works will be < 5 000 EUR.

Place of performance
Main site or place of performance: Throughout the IE Network, 12 geographical locations.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See attached Pre-Qualification Questionnaire.
Economic and financial standing: See attached Pre-Qualification Questionnaire.
Technical and professional ability: See attached Pre-Qualification Questionnaire.
List and brief description of rules and criteria: See attached Pre-Qualification Questionnaire.
Contract execution
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A Grouping if successful must be prepared to contract as a single entity, or alternatively at Iarnród Éireann's discretion,each member of the group will be required to execute the contract and have joint and several liability.

Procedure
Number of participants to be contemplated: 14
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Award criteria
Cost criterion: Cost
Cost weighting: 100 %

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Martin Egan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=130175&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: April / May 2022.

Complementary information
Review body
Name: The High Court
Postal address: Court Chief Registrar
Postal town: Four Courts, Inns Quay
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Source: OJS 2018/S 107-244812 (2018-06-05)

Contract award notice (2019-01-15)
Object
Scope of the procurement
Short description:

Iarnród Éireann (IÉ) proposes to pre-qualify a number of suitably qualified candidates to participate in the tender process to award a multi-company 4 year Framework Agreement for the provision of building and structures maintenance services. Tenderers may submit a pre-qualification application for any of the 3 service lots as defined below: Lot 1: Provision of Labour with Transport:provision of labour resources with a van and tools to execute planned cyclical maintenance and fault reported reactive maintenance works within defined geographical locations; Lot 2: Provision of Call Off Services for Emergency Front Line Works: specialist and qualified tradespersons to carry out repairs and remedial works to building and structures within defined geographical locations; Lot 3: Provision of Planned, Low Value, Small Building Maintenance Works: for ad-hoc requirements and will be based on tendered day rates for tradespersons and semi-skilled operatives.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority name: Iarnród Éireann -Irish Rail
Postal address: Procurement, Engineering and New Works Building, Inchicore,

Reference
Dates
Date dispatched: 2019-01-15 📅
Publication date: 2019-01-18 📅
Identifiers
Notice number: 2019/S 013-027537
Refers to notice: 2018/S 107-244812
OJ-S issue: 13

Object
Scope of the procurement
Short description:

Lot 1: Provision of Labour with Transport:provision of labour resources with a van and tools to execute planned cyclical maintenance and fault reported reactive maintenance works within defined geographical locations;

Lot 2: Provision of Call Off Services for Emergency Front Line Works: specialist and qualified tradespersons to carry out repairs and remedial works to building and structures within defined geographical locations;

Lot 3: Provision of Planned, Low Value, Small Building Maintenance Works: for ad-hoc requirements and will be based on tendered day rates for tradespersons and semi-skilled operatives.

Lot 1: Provision of Labour with Transport: the provision of labour resources with a van and tools to execute planned cyclical maintenance and fault reported reactive maintenance works within defined geographical locations. IÉ may award a contract for individual geographical locations (12 in total) to more than one tenderer.

Title of the lot: Provision of Call Off Services for Emergency Front Line Works
Short description:

Lot 2: Provision of Call Off Services for Emergency Front Line Works: required to carry out repairs and remedial works to building and structures within defined geographical locations. The type of works will require specialist and qualified tradesmen.

The call off for the required services will be determined by the availability of the Contractor who submitted the lowest price. In the event that the lowest price Contractor is not available then the second lowest priced contractor or thereafter will be contacted. Contractors appointed to the Framework Agreement will be able to refresh rates on an annual basis thereby allowing contractors who have not received any work to submit more competitive rates.

Title of the lot: Provision of Planned, Low Value, Small Building Maintenance Works
Short description:

Lot 3: Provision of Planned, Low Value, Small Building Maintenance Works: for ad-hoc requirements and will be based on tendered day rates within defined geographical locations for tradespersons and semi-skilled operatives along with agreed mark-ups for materials and plant.

Place of performance
Main site or place of performance: Throughout the IE Network, 12 geographical locations

Procedure
Award criteria
Cost criterion (name): Cost
Cost criterion (weighting): 100 %

Award of contract
Date of contract conclusion: 2018-12-10 📅
Name: Global Rail Services Ltd
National registration number: 347033
Postal address: Ellenborough House, Dublin Road,
Postal town: Naas
Postal code: Co. Kildare
Country: Ireland 🇮🇪
Name: Tom Byrne Building Maintenance Ltd
National registration number: 450467
Postal address: 9 Chestnut Grove, Wheaton Hall
Postal town: Drogheda
Postal code: Co. Louth
Information about tenders
Number of tenders received: 15
Source: OJS 2019/S 013-027537 (2019-01-15)

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