Establishment of framework agreements, in two lots, for the provision of HR Support Services to RTB

Residential Tenancies Board

Establishment of framework agreements for the provision of HR Support Services to RTB in 2 lots as follows:
— Lot 1: General HR Support services,
— Lot 2: Personnel Placement services.
Candidates may only apply for 1 lot.
In Lot 1, the RTB requires the services of a HR Specialist to provide a range of HR support services required in connection with all aspects of its role in delivering its statutory functions and objectives. This service to be provided on site at the RTB offices.
In Lot 2, the provider(s) will work with the RTB to implement and deliver fair, transparent, objective, cost effective and time efficient recruitment, assessment, selection and placement processes for administration, executive, middle and senior management level roles (permanent, fixed-term contract and temporary) that arise within the RTB over the duration of the framework.

Deadline

The time limit for receipt of tenders was 2018-06-06. The procurement was published on 2018-05-03.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Lex Consultancy
• Talbot Pierce

Who?

• Residential Tenancies Board

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2018-05-03	Contract notice
2020-02-19	Contract award notice

Contract notice (2018-05-03)
Object
Scope of the procurement
Title: Placement services of personnel
Short description:

Establishment of framework agreements for the provision of HR Support Services to RTB in 2 lots as follows: — Lot 1: General HR Support services, — Lot 2: Personnel Placement services. Candidates may only apply for 1 lot. In Lot 1, the RTB requires the services of a HR Specialist to provide a range of HR support services required in connection with all aspects of its role in delivering its statutory functions and objectives. This service to be provided on site at the RTB offices. In Lot 2, the provider(s) will work with the RTB to implement and deliver fair, transparent, objective, cost effective and time efficient recruitment, assessment, selection and placement processes for administration, executive, middle and senior management level roles (permanent, fixed-term contract and temporary) that arise within the RTB over the duration of the framework.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Placement services of personnel 📦
Additional CPV: Business services: law, marketing, consulting, recruitment, printing and security 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Residential Tenancies Board
Postal address: PO Box 12323
Postal code: Dublin 2
Postal town: Dublin
Contact
Internet address: http://www.rtb.ie 🌏
E-mail: michelle.cosgrove@rtb.ie 📧
Phone: +353 16437200 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=127972&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=127972&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-05-03 📅
Submission deadline: 2018-06-06 📅
Publication date: 2018-05-05 📅
Identifiers
Notice number: 2018/S 087-195585
OJ-S issue: 87
Additional information

All information relating to tenders is published on: www.etenders.gov.ie only (RFT ID: 132867)

Object
Scope of the procurement
Short description:

Establishment of framework agreements for the provision of HR Support Services to RTB in 2 lots as follows:

— Lot 1: General HR Support services,

— Lot 2: Personnel Placement services.

Candidates may only apply for 1 lot.

In Lot 1, the RTB requires the services of a HR Specialist to provide a range of HR support services required in connection with all aspects of its role in delivering its statutory functions and objectives. This service to be provided on site at the RTB offices.

In Lot 2, the provider(s) will work with the RTB to implement and deliver fair, transparent, objective, cost effective and time efficient recruitment, assessment, selection and placement processes for administration, executive, middle and senior management level roles (permanent, fixed-term contract and temporary) that arise within the RTB over the duration of the framework.

Estimated total value: 1 360 000 EUR 💰
Title of the lot: Framework for the provision of HR Support Services
Lot number: 1
Short description:

The contracting authority requires the services of a HR Specialist to provide a range of HR support services required in connection with all aspects of its role in delivering its statutory functions and objectives.

It is envisaged that this service will be based on c. 22,5 hours per week (3 x 7,5 hours days) and the HR Specialist will be required to operate out of the contracting authority’s offices for at least 22,5 hours per week (3 x 7,5 hours days).

The primary function of this HR Administrator /Officer will be to deliver services and transactional processing on-site.

Estimated value excluding VAT: 400 000 EUR 💰
Duration: 48 months
Additional information:

All information relating to tenders is published on:

www.etenders.gov.ie only (RFT ID: 132867)

Title of the lot: Framework for the provision of Personnel Placement Services
Lot number: 2
Short description:

The provider(s) will work with the contracting authority to implement and deliver fair, transparent, objective, cost effective and time efficient recruitment, assessment, selection and placement processes for administration, executive, middle and senior management level roles (permanent, fixed-term contract and temporary) that arise within the contracting authority over the duration of the framework. This will include the sourcing, screening and short-listing of candidates to be brought forward for consideration for assessment /interview by the contracting authority, leading to the selection and placement of the most suitable candidate for each of the roles within the framework duration.

Estimated value excluding VAT: 960 000 EUR 💰
Place of performance
Main site or place of performance:

Dublin City

Dublin.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

Please refer to the qualification questionnaire available from www.etenders.gov.ie under RFT ID 132867.

Procedure
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Following receipt of completed applications, the authority will evaluate all responses in accordance with the criteria and rules contained in the qualification questionnaire and intends inviting the top 5 scoring firms to tender in each lot.

Number of participants to be contemplated: 3
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Michelle Cosgrove
Internet address: www.rtb.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1279 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=127972&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties,

2) this is the sole call for competition for this contract /framework,

3) the contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers,

4) contract award will be subject to the approval of the competent authorities,

5) it will be a condition of award that the successful tenderer is and remains tax compliant,

6) at its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time,

7) without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin
Country: Ireland 🇮🇪
Internet address: www.courts.ie 🌏
Source: OJS 2018/S 087-195585 (2018-05-03)

Contract award notice (2020-02-19)
Object
Scope of the procurement
Short description:

Establishment of framework agreements for the provision of HR support services to RTB in 2 lots as follows: Lot 1: General HR Support services; Lot 2: Personnel Placement services. Candidates may only apply for 1 lot. In lot 1, the RTB requires the services of a HR specialist to provide a range of HR support services required in connection with all aspects of its role in delivering its statutory functions and objectives. This service to be provided on site at the RTB offices. In lot 2, the provider(s) will work with the RTB to implement and deliver fair, transparent, objective, cost effective and time efficient recruitment, assessment, selection and placement processes for administration, executive, middle and senior management level roles (permanent, fixed-term contract and temporary) that arise within the RTB over the duration of the framework.

Total value of the procurement: 960 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal town: Dublin 2

Reference
Dates
Date dispatched: 2020-02-19 📅
Publication date: 2020-02-24 📅
Identifiers
Notice number: 2020/S 038-090311
Refers to notice: 2018/S 087-195585
OJ-S issue: 38
Additional information

All information relating to tenders is published on www.etenders.gov.ie only (RFT ID: 132867).

Object
Scope of the procurement
Short description:

Establishment of framework agreements for the provision of HR support services to RTB in 2 lots as follows:

Lot 1: General HR Support services;

Lot 2: Personnel Placement services.

In lot 1, the RTB requires the services of a HR specialist to provide a range of HR support services required in connection with all aspects of its role in delivering its statutory functions and objectives. This service to be provided on site at the RTB offices.

In lot 2, the provider(s) will work with the RTB to implement and deliver fair, transparent, objective, cost effective and time efficient recruitment, assessment, selection and placement processes for administration, executive, middle and senior management level roles (permanent, fixed-term contract and temporary) that arise within the RTB over the duration of the framework.

Title of the lot: Framework for the Provision of HR Support Services
Short description:

The contracting authority requires the services of a HR specialist to provide a range of HR support services required in connection with all aspects of its role in delivering its statutory functions and objectives.

It is envisaged that this service will be based on c. 22,5 hours per week (3 x 7,5 hour days) and the HR specialist will be required to operate out of the contracting authority’s offices for at least 22,5 hours per week (3 x 7,5 hour days).

The primary function of this HR administrator/officer will be to deliver services and transactional processing on-site.

Additional information:

All information relating to tenders is published on www.etenders.gov.ie only (RFT ID: 132867).

Title of the lot: Framework for the Provision of Personnel Placement Services
Short description:

The provider(s) will work with the contracting authority to implement and deliver fair, transparent, objective, cost effective and time efficient recruitment, assessment, selection and placement processes for administration, executive, middle and senior management level roles (permanent, fixed-term contract and temporary) that arise within the contracting authority over the duration of the framework. This will include the sourcing, screening and short-listing of candidates to be brought forward for consideration for assessment/interview by the contracting authority, leading to the selection and placement of the most suitable candidate for each of the roles within the framework duration.

Place of performance
Main site or place of performance: Dublin City.

Procedure
Award criteria
Quality criterion (name): Methodology for delivery of the service addressing the scope of services
Quality criterion (weighting): 10 %
Quality criterion (name): Technical merit of resources proposed
Quality criterion (weighting): 45 %
Quality criterion (name): Service level agreement
Price (weighting): 35 %
Quality criterion (weighting): 20 %
35 %

Award of contract
Date of contract conclusion: 2018-10-31 📅
Name: Talbot Pierce
Postal address: 79 Merrion Square
Postal town: Dublin 2
Country: Ireland 🇮🇪
Total value of the procurement: 400 000 EUR 💰
Name: Lex Consultancy
National registration number: 9660328W
Postal address: 15-17 South Leinster Street
Postal town: Dublin
Phone: +353 16633033 📞
E-mail: michelle@lexconsultancy.ie 📧
Internet address: http://www.lexconsultancy.ie 🌏
Total value of the procurement: 960 000 EUR 💰
Information about tenders
Number of tenders received: 3
1

Reference
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this contract/framework;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the competent authorities;

5) It will be a condition of award that the successful tenderer is and remains tax compliant;

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;

7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Source: OJS 2020/S 038-090311 (2020-02-19)

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