Dublin Region Housing First Service and Assertive Street Outreach Service

Dublin City Council

Dublin City Council/Dublin Region Homeless Executive (DRHE), on behalf of the 4 Dublin local authorities and the HSE, is leading the tender process to contract for 2 distinct services:
— Lot A: Dublin Region Housing First Service for adults experiencing rough sleeping and long-term users of emergency accommodation. The service involves both managing existing Housing First tenancies and creating new tenancies. Housing First involves the provision of intensive housing and health supports to the service user for as long as required. If a tenancy breaks down, Housing First supports the individual to another tenancy and the support service follows the person.
— Lot B: Dublin Region Assertive Street Outreach Service for adults who experience rough sleeping. The goal is to foster engagement with people sleeping rough, actively support them to move from the streets into temporary accommodation, link them with appropriate health supports, and to facilitate moves into permanent housing options.

Deadline

The time limit for receipt of tenders was 2019-01-21. The procurement was published on 2018-11-27.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2018-11-27 Contract notice
2019-06-24 Contract award notice
Contract notice (2018-11-27)
Object
Scope of the procurement
Title: Social work services with accommodation
Reference number: 143054
Short description:
Dublin City Council/Dublin Region Homeless Executive (DRHE), on behalf of the 4 Dublin local authorities and the HSE, is leading the tender process to contract for 2 distinct services: — Lot A: Dublin Region Housing First Service for adults experiencing rough sleeping and long-term users of emergency accommodation. The service involves both managing existing Housing First tenancies and creating new tenancies. Housing First involves the provision of intensive housing and health supports to the service user for as long as required. If a tenancy breaks down, Housing First supports the individual to another tenancy and the support service follows the person. — Lot B: Dublin Region Assertive Street Outreach Service for adults who experience rough sleeping. The goal is to foster engagement with people sleeping rough, actively support them to move from the streets into temporary accommodation, link them with appropriate health supports, and to facilitate moves into permanent housing options.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Social work services with accommodation 📦
Additional CPV: Social work and related services 📦
Accommodation services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin 8
Postal town: Dublin
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: bob.jordan@dublincity.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=138739&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=138739&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-11-27 📅
Submission deadline: 2019-01-21 📅
Publication date: 2018-11-30 📅
Identifiers
Notice number: 2018/S 231-528110
OJ-S issue: 231
Additional information
The date and time set out above is subject to change at Dublin City Council's discretion.

Object
Scope of the procurement
Short description:
Dublin City Council/Dublin Region Homeless Executive (DRHE), on behalf of the 4 Dublin local authorities and the HSE, is leading the tender process to contract for 2 distinct services:
— Lot A: Dublin Region Housing First Service for adults experiencing rough sleeping and long-term users of emergency accommodation. The service involves both managing existing Housing First tenancies and creating new tenancies. Housing First involves the provision of intensive housing and health supports to the service user for as long as required. If a tenancy breaks down, Housing First supports the individual to another tenancy and the support service follows the person.
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— Lot B: Dublin Region Assertive Street Outreach Service for adults who experience rough sleeping. The goal is to foster engagement with people sleeping rough, actively support them to move from the streets into temporary accommodation, link them with appropriate health supports, and to facilitate moves into permanent housing options.
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Estimated total value: 19 400 000 EUR 💰
Title of the lot: Dublin Region Housing First Service
Lot number: 1
Short description:
Dublin City Council proposes to award a 3-year Contract to provide a housing first service to adults experiencing rough sleeping and long-term users of emergency accommodation across the 4 Dublin local authorities. The service involves creating new and managing existing tenancies in the Dublin region together with the provision of intensive wraparound visiting housing supports and health supports around mental health and addiction.
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Estimated value excluding VAT: 16 400 000 EUR 💰
Duration: 36 months
Description of renewals:
Dublin City Council reserves the right to extend the contract up to a maximum of 2 years where the total duration will not exceed 5 years in total
Title of the lot: Dublin Region Assertive Street Outreach Service
Lot number: 2
Short description:
Dublin City Council proposes to award a 3-year Contract for a Dublin Region Assertive Street Outreach Service to provide an on-street service to engage with adults who experience rough sleeping, support them into temporary homeless accommodation, make appropriate referrals to permanent housing options especially Housing First, to ensure they are linked with other appropriate housing and health services, and to prevent further rough sleeping.
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Estimated value excluding VAT: 3 000 000 EUR 💰
Description of renewals:
Dublin City Council reserves the right to extend the contract up to a maximum of 2 years where the total duration will not exceed 5 years in total.

Legal, economic, financial and technical information
Contract execution
Contract performance conditions: Please refer to tender document and SLA Part 1.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2019-01-21 📅
Tender opening time: 12:00
Additional information:
The date and time set out above is subject to change at Dublin City Council's discretion.

Contracting authority
Identity
National registration number: N/a
Awarding authority name: South Dublin County Council
Postal address: County Hall, Tallaght
Postal code: Dublin 24
Country: Dublin 🏙️
Awarding authority name: Fingal County Council
Postal address: County Hall, Main Street, Swords
Postal code: County Dublin
Awarding authority name: Dun Laoghaire Rathdown County Council
Postal address: County Hall, Marine Road, Dun Laoghaire
Awarding authority name: Health Service Executive
Postal address: HSE Headquarters, Dr. Steeven's Hospital
Contact
Contact point: Bob Jordan
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Contact point: Neil Hanly
E-mail: nhanly@sdublincoco.ie 📧
Internet address: www.sdcc.ie 🌏
Contact point: Liam Burke
E-mail: liam.burke@fingal.ie 📧
Internet address: www.fingalcoco.ie 🌏
Contact point: Deirdre Baber
E-mail: dbaber@dlrcoco.ie 📧
Internet address: www.dlrcoco.ie 🌏
Contact point: Joseph Doyle
E-mail: joseph.doyle@hse.ie 📧
Internet address: www.hse.ie 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=138739&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act;
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2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required;
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3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;
4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
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5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;
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6) The contract agreement is primarily for use by the Dublin Region Homeless Executive / Homeless Services Section of Dublin City Council, but may also be extended for use by other divisions of Dublin City Council as requirements arise;
7) Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging;
8) Suppliers should note the following when making their submission:
— to enable submission of multiple documents concurrently, download and install the “Upload Manager ActiveX” facility to your eTenders user profile,
— when using the “Upload Manager” facility do not use the “Schedule” option,
— instead, use only the ‘Upload’ option, which will enable monitoring of the upload,
— suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload,
— there is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
9) All queries regarding this tender or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 143054) as a specific question.
Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on 11.1.2019 to enable issue of responses to all interested parties.
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10) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Body responsible for mediation procedures
Name: Please consult your solicitor
Service from which information about the review procedure may be obtained
Same as: Body responsible for mediation procedures
Source: OJS 2018/S 231-528110 (2018-11-27)
Contract award notice (2019-06-24)
Object
Scope of the procurement
Short description:
Dublin City Council/Dublin Region Homeless Executive (DRHE), on behalf of the 4 Dublin local authorities and the HSE, is leading the tender process to contract for 2 distinct services: Lot A: Dublin region housing first service for adults experiencing rough sleeping and long-term users of emergency accommodation. The service involves both managing existing housing first tenancies and creating new tenancies. Housing first involves the provision of intensive housing and health supports to the service user for as long as required. If a tenancy breaks down, housing first supports the individual to another tenancy and the support service follows the person. Lot B: Dublin region assertive street outreach service for adults who experience rough sleeping. The goal is to foster engagement with people sleeping rough, actively support them to move from the streets into temporary accommodation, link them with appropriate health supports and to facilitate moves into permanent housing options.
Show more
Total value of the procurement: 7 746 700 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2019-06-24 📅
Publication date: 2019-06-27 📅
Identifiers
Notice number: 2019/S 122-298726
Refers to notice: 2018/S 231-528110
OJ-S issue: 122
Additional information
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act; 2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident Tenderer, a statement of suitability from the revenue commissioners will be required; 3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications; 4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties; 6) The contract agreement is primarily for use by the Dublin Region Homeless Executive/Homeless Services Section of Dublin City Council, but may also be extended for use by other divisions of Dublin City Council as requirements arise; 7) Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging; 8) Suppliers should note the following when making their submission: — to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile, — when using the ‘Upload Manager’ facility do not use the ‘Schedule’ option, — instead, use only the ‘Upload’ option, which will enable monitoring of the upload, — suppliers who do not use the upload manager can upload individual files, however please ensure to allow sufficient time for upload, — there is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload, 9) All queries regarding this tender or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 143054) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on 11.1.2019 to enable issue of responses to all interested parties; 10) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
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Object
Scope of the procurement
Short description:
Lot A: Dublin region housing first service for adults experiencing rough sleeping and long-term users of emergency accommodation. The service involves both managing existing housing first tenancies and creating new tenancies. Housing first involves the provision of intensive housing and health supports to the service user for as long as required. If a tenancy breaks down, housing first supports the individual to another tenancy and the support service follows the person.
Show more
Lot B: Dublin region assertive street outreach service for adults who experience rough sleeping. The goal is to foster engagement with people sleeping rough, actively support them to move from the streets into temporary accommodation, link them with appropriate health supports and to facilitate moves into permanent housing options.
Show more
Dublin City Council proposes to award a 3-year contract to provide a housing first service to adults experiencing rough sleeping and long-term users of emergency accommodation across the 4 Dublin local authorities. The service involves creating new and managing existing tenancies in the Dublin region together with the provision of intensive wraparound visiting housing supports and health supports around mental health and addiction.
Show more
Description of options: 3 years. Possible extension annually for 2 further years.
Short description:
Dublin City Council proposes to award a 3-year contract for a Dublin Region Assertive Street Outreach Service to provide an on-street service to engage with adults who experience rough sleeping, support them into temporary homeless accommodation, make appropriate referrals to permanent housing options especially housing first, to ensure they are linked with other appropriate housing and health services, and to prevent further rough sleeping.
Show more

Procedure
Award criteria
Quality criterion (name): Fidelity to a Housing first approach to meeting the needs of persons rough sleeping and persons in emergency accommodation for 6 months or more in the past 12 months
Quality criterion (weighting): 15
Quality criterion (name): Proposals to deliver housing units
Support, safeguarding, health and well-being
Timetable/delivery schedule, flexibility and responsiveness
Quality criterion (weighting): 10
Quality criterion (name): A clear implementation plan and outcome evaluation process
Proposals to manage and lead effectively
Quality criterion (weighting): 5
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 30
Quality criterion (name): Team competence and management structures
Quality criterion (weighting): 25
Quality criterion (name): Flexibility, responsiveness and innovation
Support, safeguarding, and harm reduction
Case management and inter-agency working
Outcomes focussed

Award of contract
Date of contract conclusion: 2019-06-01 📅
Name: Peter McVerry Trust
National registration number: N/a
Postal address: 29 Mountjoy Square
Postal town: Dublin
Postal code: Dublin 1
Country: Ireland 🇮🇪
Phone: +353 871208691 📞
E-mail: pdoyle@pmvtrust.ie 📧
Country: Dublin 🏙️
Internet address: http://www.pmvtrust.ie 🌏
Total value of the procurement: 6 318 913 EUR 💰
Name: Dublin Simon Community
Postal address: 1-2 Cope Street
Postal code: Dubln
Phone: +353 0868239480 📞
E-mail: patgreene@dubsimon.ie 📧
Internet address: http://www.dubsimon.ie 🌏
Total value of the procurement: 1 427 787 EUR 💰
Information about tenders
Number of tenders received: 4

Reference
Additional information
2) It will be a condition for the award of any contract by Dublin City Council that the successful tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the revenue commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident Tenderer, a statement of suitability from the revenue commissioners will be required;
Show more
4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
Show more
6) The contract agreement is primarily for use by the Dublin Region Homeless Executive/Homeless Services Section of Dublin City Council, but may also be extended for use by other divisions of Dublin City Council as requirements arise;
— to enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile,
— when using the ‘Upload Manager’ facility do not use the ‘Schedule’ option,
— suppliers who do not use the upload manager can upload individual files, however please ensure to allow sufficient time for upload,
— there is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload,
Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 noon on 11.1.2019 to enable issue of responses to all interested parties;
Show more
Source: OJS 2019/S 122-298726 (2019-06-24)
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Region:
Éire/Ireland Ireland Eastern and Midland Dublin
Suppliers:
Dublin Simon Community Peter McVerry Trust
Products/services:
Health and social work services Social work and related services Social work services Social work services with accommodation Other community, social and personal services Miscellaneous services Accommodation and office services Accommodation services