Destination Marketing / General Sales Agency for New Zealand

Tourism Ireland Limited

The Sydney office of Tourism Ireland wishes to enter into a contract with a Supplier for destination marketing / General sales agency in New Zealand. Tourism Ireland has an office in Sydney which is responsible for marketing the island of Ireland throughout Australia and New Zealand. Due to geographical and demographical issues, a representative is required to work in New Zealand to further develop potential growth in this market.
The successful candidate must have an operational base in a major city in New Zealand – Auckland, Wellington or Christchurch and will liaise closely with Tourism Ireland’s Sydney team to provide marketing services to ensure the island of Ireland is at the forefront of consumer minds, driving tourism to the island of Ireland.

Deadline

The time limit for receipt of tenders was 2018-06-29. The procurement was published on 2018-05-25.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Rodney Walshe Ltd

Who?

• Tourism Ireland Limited

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2018-05-25	Contract notice
2019-04-03	Contract award notice

Contract notice (2018-05-25)
Object
Scope of the procurement
Title: Administrative services related to tourism affairs
Reference number: AEM/NZ/2018
Short description:

The Sydney office of Tourism Ireland wishes to enter into a contract with a Supplier for destination marketing / General sales agency in New Zealand. Tourism Ireland has an office in Sydney which is responsible for marketing the island of Ireland throughout Australia and New Zealand. Due to geographical and demographical issues, a representative is required to work in New Zealand to further develop potential growth in this market. The successful candidate must have an operational base in a major city in New Zealand – Auckland, Wellington or Christchurch and will liaise closely with Tourism Ireland’s Sydney team to provide marketing services to ensure the island of Ireland is at the forefront of consumer minds, driving tourism to the island of Ireland.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Administrative services related to tourism affairs 📦
Additional CPV: Marketing management consultancy services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Tourism Ireland Limited
Postal address: 5th Floor — Bishop's Square, Redmond's Hill
Postal code: D02 TD99
Postal town: Dublin
Contact
Internet address: http://www.ireland.com 🌏
E-mail: hhughes@tourismireland.com 📧
Phone: +353 14763474 📞
Fax: +353 14763642 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=129735&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=129735&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2018-05-25 📅
Submission deadline: 2018-06-29 📅
Publication date: 2018-05-29 📅
Identifiers
Notice number: 2018/S 100-228799
OJ-S issue: 100
Additional information
Procurement Personnel.

Object
Scope of the procurement
Short description:

The successful candidate must have an operational base in a major city in New Zealand – Auckland, Wellington or Christchurch and will liaise closely with Tourism Ireland’s Sydney team to provide marketing services to ensure the island of Ireland is at the forefront of consumer minds, driving tourism to the island of Ireland.

Estimated total value: 325 000 EUR 💰
Short description:

The contract period will be for 3 years with the option by Tourism Ireland to extend annually for up to a maximum further 2 years subject to satisfactory budget and annual performance review, and other factors, determined by Tourism Ireland. The contract will be reviewed after an initial 6 month probationary period.

It is anticipated that work under the Contract will commence on 1.11.2018.

Estimated value excluding VAT: 325 000 EUR 💰
Duration: 36 months
Description of renewals:

Place of performance
Main site or place of performance: New Zealand.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

The successful candidate must have an operational base in a major city in New Zealand – Auckland, Wellington or Christchurch.

Contract execution
Contract performance conditions:

The successful candidate must have an operational base in a major city in New Zealand – Auckland, Wellington or Christchurch.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2018-06-29 📅
Tender opening time: 12:00
Place: Tourism Ireland's Head Office — Dublin.
Additional information: Procurement Personnel.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Hannah Hughes
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=129735&B=ETENDERS_SIMPLE 🌏
Awarding authority name: Tourism Ireland
E-mail: tenderresponse@tourismireland.com 📧

Reference
Additional information

Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government procurement opportunities portal (www.etenders.gov.ie) only. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties.

2)This is the sole call for request for Tenders for this contract/framework;

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Contract award will be subject to the approval of the Board of Tourism Ireland;

5) It will be a condition of award that the successful tenderer is and remains tax compliant;

6) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework or any contract awarded under the framework agreement at any time;

7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;

8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;

9) Applicants must be fully compliant with Tourism Ireland GDPR policy;

10) Requests to Participate must be delivered as per the Instructions;

11) Tourism Ireland will not accept or consider Tenders delivered after this deadline;

12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;

13) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of information for North/South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;

14) The contract/framework will be subject to Irish law;

15) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.

Complementary information
Review body
Name: The High Court
Postal address: The Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2018/S 100-228799 (2018-05-25)

Contract award notice (2019-04-03)
Object
Scope of the procurement
Short description:

The Sydney office of Tourism Ireland wishes to enter into a contract with a supplier for destination marketing/general sales agency in New Zealand. Tourism Ireland has an office in Sydney which is responsible for marketing the island of Ireland throughout Australia and New Zealand. Due to geographical and demographical issues, a representative is required to work in New Zealand to further develop potential growth in this market. The successful candidate must have an operational base in a major city in New Zealand – Auckland, Wellington or Christchurch and will liaise closely with Tourism Ireland’s Sydney team to provide marketing services to ensure the island of Ireland is at the forefront of consumer minds, driving tourism to the island of Ireland.

Total value of the procurement: 340 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority name: Tourism Ireland Ltd

Reference
Dates
Date dispatched: 2019-04-03 📅
Publication date: 2019-04-08 📅
Identifiers
Notice number: 2019/S 069-162971
Refers to notice: 2018/S 100-228799
OJ-S issue: 69
Additional information

This tender process has been completed and the contract has been awarded to the highest scoring tenderer.

Object
Scope of the procurement
Short description:

This tender competition is now closed and the contract has been awarded. The Sydney office of Tourism Ireland wishes to enter into a contract with a Supplier for Destination Marketing / General Sales Agency in New Zealand. Tourism Ireland has an office in Sydney which is responsible for marketing the island of Ireland throughout Australia and New Zealand. Due to geographical and demographical issues, a representative is required to work in New Zealand to further develop potential growth in this market.

The contract period will be for three [3] years with the option by Tourism Ireland to extend annually for up to a maximum further two [2] years subject to satisfactory budget and annual performance review, and other factors, determined by Tourism Ireland. The contract will be reviewed after an initial six [6] month probationary period.

It is anticipated that work under the contract will commence on 1.11.2018.

Place of performance
Main site or place of performance: New Zealand

Procedure
Award criteria
Quality criterion (name): Quality of proposed marketing plan
Quality criterion (weighting): 30 %
Quality criterion (name): Understanding of Tourism Ireland’s requirements for New Zealand
Quality criterion (weighting): 20 %
Cost criterion (name): Breakdown and justification of all fees and operating costs
Cost criterion (weighting): 50 %

Award of contract
Date of contract conclusion: 2018-11-01 📅
Name: Rodney Walshe Ltd
National registration number: AK97909
Postal address: 6/52 Swanson St
Postal town: Auckland
Postal code: 1010
Country: New Zealand 🇳🇿
Éire/Ireland 🏙️
Internet address: https://walshegroup.com/ 🌏
Total value of the procurement: 340 000 EUR 💰
Information about tenders
Number of tenders received: 2
Source: OJS 2019/S 069-162971 (2019-04-03)

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