Storage of the National Library of Ireland's Prints and Drawings Collection

National Library of Ireland

The National Library of Ireland is entering into a renovation that will require the move off-site of Library's Prints and Drawings Collection for at least the period of the renovation. The Library's Prints and Drawings Collection contains approximately 100 000 rare, sometimes unique or irreplaceable, items dating from the 17th to the 21st Century. The unique nature of this Collection means that the storage conditions must be of the highest standards in security, environmental protection, fire and flood protection and mitigation against all other risks, and must observe best practice in management and use.

Deadline

The time limit for receipt of tenders was 2017-07-31. The procurement was published on 2017-06-30.

Who? What? Where?
Procurement history
Date Document
2017-06-30 Contract notice
2017-11-17 Contract award notice
Contract notice (2017-06-30)
Object
Scope of the procurement
Title: Storage services
Reference number: Nli - p&d
Short description:
The National Library of Ireland is entering into a renovation that will require the move off-site of Library's Prints and Drawings Collection for at least the period of the renovation. The Library's Prints and Drawings Collection contains approximately 100 000 rare, sometimes unique or irreplaceable, items dating from the 17th to the 21st Century. The unique nature of this Collection means that the storage conditions must be of the highest standards in security, environmental protection, fire and flood protection and mitigation against all other risks, and must observe best practice in management and use.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Storage services 📦
Additional CPV: Storage and warehousing services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National Library of Ireland
Postal address: Kildare Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: http://www.nli.ie 🌏
E-mail: bcallan@nli.ie 📧
Phone: +353 16030240 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=115007&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=115007&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-06-30 📅
Submission deadline: 2017-07-31 📅
Publication date: 2017-07-05 📅
Identifiers
Notice number: 2017/S 126-256745
OJ-S issue: 126
Additional information
Tender box will be used.

Object
Scope of the procurement
Estimated total value: 360 000 EUR 💰
Short description:
The National Library of Ireland is entering into a renovation that will require the move off-site of Library's Prints and Drawings Collection for at least the period of the renovation.
The Library's Prints and Drawings Collection contains approximately 100 000 rare, sometimes unique or irreplaceable, items dating from the 17th to the 21st Century. The unique nature of this Collection means that the storage conditions must be of the highest standards in security, environmental protection, fire and flood protection and mitigation against all other risks, and must observe best practice in management and use.
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Items in the Prints and Drawings Collection are in use, meaning that they must be accessible for delivery to Library users and for collection care and management activities by Library staff. To facilitate retrieval and use the storage provided must allow the cabinets, cases or boxes containing the items to be stored as is, and these must be accessible to Library staff either on demand or at pre-arranged times or days.
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Full requirements and technical specifications are provided on attached documents.
Estimated value excluding VAT: 360 000 EUR 💰
Duration: 60 months
Description of renewals: 2 renewals of 1 year.
Place of performance
Main site or place of performance: Within 20 km of Dublin 2.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: None.

Procedure
Time of receipt of tenders: 17:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2017-08-01 📅
Tender opening time: 14:00
Place: National Library of Ireland, Kildare Street, Dublin.
Additional information: Tender box will be used.

Contracting authority
Identity
National registration number: IE6608491N
Contact
Contact point: Breda Callan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/253 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=115007&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Information about review deadlines: Contact your solicitor.
Source: OJS 2017/S 126-256745 (2017-06-30)
Contract award notice (2017-11-17)
Object
Scope of the procurement
Short description:
The National Library of Ireland is entering into a renovation that will require the move off-site of Library's Prints and Drawings Collection for at least the period of the renovation. The Library's Prints and Drawings Collection contains approximately 100,000 rare, sometimes unique or irreplaceable, items dating from the 17th to the 21st Century. The unique nature of this Collection means that the storage conditions must be of the highest standards in security, environmental protection, fire and flood protection and mitigation against all other risks, and must observe best practice in management and use.
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Notice metadata
Document type: Contract award notice
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2017-11-17 📅
Publication date: 2017-11-21 📅
Identifiers
Notice number: 2017/S 223-464181
Refers to notice: 2017/S 126-256745
OJ-S issue: 223

Object
Scope of the procurement
Short description:
The Library's Prints and Drawings Collection contains approximately 100,000 rare, sometimes unique or irreplaceable, items dating from the 17th to the 21st Century. The unique nature of this Collection means that the storage conditions must be of the highest standards in security, environmental protection, fire and flood protection and mitigation against all other risks, and must observe best practice in management and use.
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Place of performance
Main site or place of performance: Within 20km of Dublin 2.

Procedure
Award criteria
Quality criterion (name): Proposed solution including details of environmental conditions
Quality criterion (weighting): 25
Quality criterion (name): Security and access arrangements
Location
Quality criterion (weighting): 10
Quality criterion (name): Contract management
Cost criterion: Cost
Cost weighting: 30
Source: OJS 2017/S 223-464181 (2017-11-17)
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