Single-Party Framework for the Supply, Hire, Delivery, Installation and Onsite Support of Video Screens and Audio-Visual Equipment to HRI Racecourses Ltd

Horse Racing Ireland (HRI)

HRI Racecourses Ltd are seeking a suitably resourced provider for the Supply, Hire, Delivery, Installation and Onsite Support of Video Screens and Audio-Visual Equipment race days and other events at five Irish racecourses: Leopardstown, Fairyhouse, Navan, Tipperary and Cork.

Deadline

The time limit for receipt of tenders was 2017-11-03. The procurement was published on 2017-09-29.

Who?

• Horse Racing Ireland (HRI)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2017-09-29	Contract notice
2018-05-02	Contract award notice

Contract notice (2017-09-29)
Object
Scope of the procurement
Title: Television and audio-visual equipment
Reference number: HRI/17/SEP/CB/05
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Television and audio-visual equipment 📦
Additional CPV: Audio-visual equipment 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany, Co Kildare
Postal town: The Curragh
Contact
Internet address: http://www.goracing.ie/ 🌏
E-mail: cbeckett@hri.ie 📧
Phone: +353 45455455 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=119143&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=119143&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-09-29 📅
Submission deadline: 2017-11-03 📅
Publication date: 2017-10-04 📅
Identifiers
Notice number: 2017/S 190-388544
OJ-S issue: 190
Additional information

Additional information 1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Establishment of these frameworks will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition. IV.2.1) Previous publication concerning this procedure Notice number in the OJ S: 2013/S 203-251883

Additional information

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Establishment of these frameworks will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate.

This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S: 2013/S 203-251883

Object
Scope of the procurement
Estimated total value: 340 000 EUR 💰
Estimated value excluding VAT: 340 000 EUR 💰
Duration: 48 months
Description of renewals: Please see tender documentation.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please see tender documentation.
Contract execution
Contract performance conditions: Please see tender documentation.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2018-11-03 📅
Tender opening date: 2017-11-03 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Colm Beckett
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=119143&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 4 years.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Establishment of these frameworks will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate.

This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S: 2013/S 203-251883

Complementary information
Review body
Name: The High Court
Postal address: Four Courts, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:

Statutory instrument mo. 130 of 2010 (the Irish remedies regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Source: OJS 2017/S 190-388544 (2017-09-29)

Contract award notice (2018-05-02)
Object
Scope of the procurement
Short description:

***The Contracting Authority has decided to cancel this tender process and will consider re-advertising the contract at a later date***. HRI Racecourses Ltd are seeking a suitably resourced provider for the supply, hire, delivery, installation and onsite support of video screens and audio-visual equipment race days and other events at five Irish racecourses: Leopardstown, Fairyhouse, Navan, Tipperary and Cork.

Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable
Award criteria
Lowest price

Contracting authority
Identity
Postal address: Ballymany
Postal code: The Curragh
Postal town: Co Kildare

Reference
Dates
Date dispatched: 2018-05-02 📅
Publication date: 2018-05-04 📅
Identifiers
Notice number: 2018/S 086-193131
Refers to notice: 2017/S 190-388544
OJ-S issue: 86
Additional information

Additional information. 1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Establishment of these frameworks will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the Contracting Authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

Additional information.

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Establishment of these frameworks will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the Contracting Authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate.

This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

***The Contracting Authority has decided to cancel this tender process and will consider re-advertising the contract at a later date***.

HRI Racecourses Ltd are seeking a suitably resourced provider for the supply, hire, delivery, installation and onsite support of video screens and audio-visual equipment race days and other events at…

… five Irish racecourses: Leopardstown, Fairyhouse, Navan, Tipperary and Cork.

… 5 Irish racecourses: Leopardstown, Fairyhouse, Navan, Tipperary and Cork.

Reference
Additional information

Additional information.

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the Contracting Authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate.

This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.

9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return Fully Completed questionnaires in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Postal address: Four Courts, Inns Quay, Dublin, IE.
Phone: +353 18886088 📞
Source: OJS 2018/S 086-193131 (2018-05-02)

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