Single party framework for provision of security services to The Irish National Stud Company Ltd

Irish National Stud Co Ltd

The Irish National Stud Co. Ltd. intends to establish a single party framework agreement for the supply of security services at The Irish National
Stud incorporating static guard, mobile patrol, alarm response and key-holding duties.

Deadline

The time limit for receipt of tenders was 2017-11-01. The procurement was published on 2017-09-29.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Provincial Security Services Ltd

Who?

• Irish National Stud Co Ltd

What?

• Administration, defence and social security services
• Emergency and security equipment › Surveillance and security systems and devices
• Security services › Guard services
• Security services › Patrol services

Where?

• Eastern and Midland › Mid-East

Procurement history

Date	Document
2017-09-29	Contract notice
2019-10-23	Contract award notice

Contract notice (2017-09-29)
Object
Scope of the procurement
Title: Security services
Reference number: INS/SEP3/DD
Short description:

The Irish National Stud Co. Ltd. intends to establish a single party framework agreement for the supply of security services at The Irish National Stud incorporating static guard, mobile patrol, alarm response and key-holding duties.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Security services 📦
Additional CPV: Surveillance and security systems and devices 📦
Place of performance
NUTS region: Mid-East 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Irish National Stud Co Ltd
Postal address: Tully, Co Kildare
Postal town: Kildare
Contact
Internet address: http://www.irishnationalstud.ie 🌏
E-mail: ddowney@irishnationalstud.ie 📧
Phone: +353 45521251 📞
Fax: +353 45522129 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=119350&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=119350&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-09-29 📅
Submission deadline: 2017-11-01 📅
Publication date: 2017-10-04 📅
Identifiers
Notice number: 2017/S 190-389206
OJ-S issue: 190
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Establishment of this framework will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Establishment of this framework will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the

contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded

under the framework agreements at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires

with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Short description:

The Irish National Stud Co. Ltd. intends to establish a single party framework agreement for the supply of security services at The Irish National

Stud incorporating static guard, mobile patrol, alarm response and key-holding duties.

Estimated total value: 600 000 EUR 💰
Estimated value excluding VAT: 600 000 EUR 💰
Duration: 48 months
Place of performance
Main site or place of performance: The Irish National Stud, Tully, Co. Kildare.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: As per qualification questionnaire. available to download from etenders.gov.ie
Technical and professional ability: As per qualification questionnaire. available to download from etenders.gov.ie
Minimum level(s) of standards: As per qualification questionnaire. available to download from etenders.gov.ie
Information about a particular profession: Services
Reference to relevant legislative or regulatory provisions: As per qualification questionnaire. available to download from etenders.gov.ie
Contract execution
Contract performance conditions: As per qualification questionnaire. available to download from etenders.gov.ie

Procedure
Maximum number of candidates: 6
Objective criteria for choosing the limited number of candidates: Please refer to the PQQ document.
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: David Downey
Internet address: www.irishnationalstud.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/583 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=119350&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 4 years.

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Establishment of this framework will be subject to the approval of the competent authorities.

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition.

6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the

contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded

under the framework agreements at any time.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires

with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal address: Dublin
Postal town: Dublin
Country: Ireland 🇮🇪
Information about review deadlines:

Precise information on deadline(s) for review procedures:

Statutory instrument no. 130 of 2010 (the Irish remedies regulations) provides that review procedures are available in the high court to a person who has or

has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Source: OJS 2017/S 190-389206 (2017-09-29)

Contract award notice (2019-10-23)
Object
Scope of the procurement
Short description:

The Irish National Stud Co. Ltd intends to establish a single party framework agreement for the supply of security services at the Irish National Stud incorporating static guard, mobile patrol, alarm response and key-holding duties.

Total value of the procurement: 600 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority name: Irish National Stud DAC

Reference
Dates
Date dispatched: 2019-10-23 📅
Publication date: 2019-10-25 📅
Identifiers
Notice number: 2019/S 207-505680
Refers to notice: 2017/S 190-389206
OJ-S issue: 207
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; 4) Establishment of this framework will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition; 6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Establishment of this framework will be subject to the approval of the competent authorities;

5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition;

6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time;

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition

Procedure
Award criteria
Quality criterion (name): Contract management methodology
Quality criterion (weighting): 2000
Quality criterion (name): Proposed methodology for service delivery, reliability and continuity of supply
Quality criterion (weighting): 3000
Price (weighting): 5000

Award of contract
Date of contract conclusion: 2019-05-03 📅
Name: Provincial Security Services Ltd
National registration number: 58256
Postal address: Market Square House
Postal town: Kilcullen
Country: Ireland 🇮🇪
Phone: +353 45431015 📞
E-mail: info@provincialsecurity.com 📧
Country: Mid-East 🏙️
Total value of the procurement: 650 000 EUR 💰
Information about tenders
Number of tenders received: 4

Reference
Additional information

2) This is the sole call for competition for this service;

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;

4) Establishment of this framework will be subject to the approval of the competent authorities;

6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time;

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition

Complementary information
Review body
Information about review deadlines:

Statutory instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the high court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Source: OJS 2019/S 207-505680 (2019-10-23)

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