Request for Tender for the provision of an eDiscovery software solution

Department of Finance

The Contracting Authority requires an eDiscovery platform solution to be put in place on the premises of the Contracting Authority, or other authorised location in Ireland, to aid in data and information retrieval which requires documents to be effectively and efficiently searched, identified, reviewed, collated and formatted, together with ancillary services as described in the RFT documentation.

Deadline

The time limit for receipt of tenders was 2017-05-15. The procurement was published on 2017-03-29.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2017-03-29 Contract notice
2017-09-13 Contract award notice
Contract notice (2017-03-29)
Object
Scope of the procurement
Title: Software package and information systems
Short description:
โ€œThe Contracting Authority requires an eDiscovery platform solution to be put in place on the premises of the Contracting Authority, or other authorised...โ€    Show more
Notice metadata
Original language: English ๐Ÿ—ฃ๏ธ
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software package and information systems ๐Ÿ“ฆ
Additional CPV: Optical-character-recognition (OCR) software package ๐Ÿ“ฆ
Place of performance
NUTS region: Ireland ๐Ÿ™๏ธ

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Finance
Postal address: Government Buildings, Merrion Street
Postal town: Dublin
Contact
Internet address: http://www.finance.gov.ie/ ๐ŸŒ
E-mail: aisling.bunyan@finance.gov.ie ๐Ÿ“ง
Phone: +353 761007678 ๐Ÿ“ž
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=110513&B=ETENDERS_SIMPLE ๐ŸŒ
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=110513&B=ETENDERS_SIMPLE ๐ŸŒ

Reference
Dates
Date dispatched: 2017-03-29 ๐Ÿ“…
Submission deadline: 2017-05-15 ๐Ÿ“…
Publication date: 2017-03-30 ๐Ÿ“…
Identifiers
Notice number: 2017/S 063-118362
OJ-S issue: 63

Object
Scope of the procurement
Duration: 36 months
Description of renewals:
โ€œThe Contracting Authority reserves the right to extend the Term for a period or periods of up to one (1) year with a maximum of two (2) such extension or...โ€    Show more
Place of performance
Main site or place of performance:
โ€œDublin 2.โ€

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English ๐Ÿ—ฃ๏ธ
Tender opening date: 2017-05-15 ๐Ÿ“…
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Aisling Bunyan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/310 ๐ŸŒ
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=110513&B=ETENDERS_SIMPLE ๐ŸŒ

Complementary information
Review body
Name: Department of Finance
Postal town: Dublin
Country: Ireland ๐Ÿ‡ฎ๐Ÿ‡ช
Source: OJS 2017/S 063-118362 (2017-03-29)
Contract award notice (2017-09-13)
Object
Scope of the procurement
Total value of the procurement: 565 415 EUR ๐Ÿ’ฐ
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2017-09-13 ๐Ÿ“…
Publication date: 2017-09-15 ๐Ÿ“…
Identifiers
Notice number: 2017/S 177-362801
Refers to notice: 2017/S 063-118362
OJ-S issue: 177

Procedure
Award criteria
Quality criterion (name): Implementation and project proposal
Quality criterion (weighting): 21 %
Quality criterion (name): Training
Quality criterion (weighting): 6 %
Quality criterion (name): Support maintenance services
Quality criterion (weighting): 10 %
Quality criterion (name): Value added specifications
Quality criterion (weighting): 28 %
Cost criterion: Overall cost
Cost weighting: 31.5 %
Cost criterion: Legacy data cost
Cost weighting: 3.5 %

Award of contract
Date of contract conclusion: 2017-08-29 ๐Ÿ“…
Source: OJS 2017/S 177-362801 (2017-09-13)