Provision of On Board Rail Catering Services

Iarnrod Eireann-Irish Rail

This is a call to competition by IE for the procurement of On Board Rail Catering Services for:
Lot 1: On Board Catering Services for Republic of Ireland Services,
Lot 2: in conjunction with Translink, the provision of On Board Rail Catering Services for the Dublin / Belfast ‘Enterprise Service’,
Lot 3 (If awarded) The combined total scope of Lot 1 and Lot 2.
There is a potential requirement for 78 x trolley and 151 water urns to be delivered as part of this contract.
Further Details of the requirements of this contract are contained in the attached PQQ.

Deadline

The time limit for receipt of tenders was 2017-02-03. The procurement was published on 2017-01-06.

Who? What? Where?
Procurement history
Date Document
2017-01-06 Contract notice
Contract notice (2017-01-06)
Object
Scope of the procurement
Title: Catering services for transport enterprises
Reference number: 6561
Short description:
This is a call to competition by IE for the procurement of On Board Rail Catering Services for: Lot 1: On Board Catering Services for Republic of Ireland Services, Lot 2: in conjunction with Translink, the provision of On Board Rail Catering Services for the Dublin / Belfast ‘Enterprise Service’, Lot 3 (If awarded) The combined total scope of Lot 1 and Lot 2. There is a potential requirement for 78 x trolley and 151 water urns to be delivered as part of this contract. Further Details of the requirements of this contract are contained in the attached PQQ.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Catering services for transport enterprises 📦
Additional CPV: Catering services for other enterprises or other institutions 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnrod Eireann-Irish Rail
Postal address: Procurement, CIE Works, Inchicore
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: fergal.riggs@irishrail.ie 📧
Phone: +353 017033718 📞
Fax: +353 014537349 📠
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106949&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-01-06 📅
Submission deadline: 2017-02-03 📅
Publication date: 2017-01-10 📅
Identifiers
Notice number: 2017/S 006-009017
OJ-S issue: 6
Additional information
See PQQ attached.

Object
Scope of the procurement
Short description:
This is a call to competition by IE for the procurement of On Board Rail Catering Services for:
Lot 1: On Board Catering Services for Republic of Ireland Services,
Lot 2: in conjunction with Translink, the provision of On Board Rail Catering Services for the Dublin / Belfast ‘Enterprise Service’,
Lot 3 (If awarded) The combined total scope of Lot 1 and Lot 2.
There is a potential requirement for 78 x trolley and 151 water urns to be delivered as part of this contract.
Further Details of the requirements of this contract are contained in the attached PQQ.
Estimated total value: 6 000 000 EUR 💰
Title of the lot: Provision of on Board Rail Catering Services Republic of Ireland
Lot number: 1
Short description:
Lot 1: On Board Catering Services for Republic of Ireland Services.
An overview of the scope of the requirements of this contract are as follows, the list may not be exhaustive, it is being provided to inform interested applicants of the anticipated scope of requirements.
It should be noted that the awarding entity / entities reserve the right to shortlist at PQQ stage, it is envisaged that no more than 5 applicants per lot will be invited to participate in the ITN stage of this process. Where scores are equal at 5th place then those who have scored equally with the 5th placed applicant shall also be invited to participate in the ITN stage of this process.
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Service Requirements.
— A reliable and consistently, high standard of catering experience for all customers that meets or exceeds their expectations and is considered value for money.
— Ability to provide an innovative menu offering to customers at a price that is fair.
— A safe, hygienic and pleasantly delivered service at all times.
— Offers the most economically advantageous catering solution to both contract awarding entities.
The successful caterer(s) will be responsible for the delivery of the service and management of their staff though the following key areas;
— Staff Uniforms.
— Training.
— Maintenance of catering trolleys, urns, catering premises and equipment.
— On train EPOS system and credit card payment facility.
— Marketing and point of sale material.
— Office equipment and IT.
— Catering stores equipment, shelving, goods carts etc.
— Cash handling and security.
— Allow for services costs such as waste disposal, water, electricity and property rent.
A Break- down of current catering services is included below, this may be subject to change throughout the life of the new contract.
Republic of Ireland Services (Lot 1).
100 catering service per day, consisting of the following.
— 100 x trolley.
— 17 x 1st class (1 x 1st class carriage per set).
— 30 x buffet bar.
— 5 x dining car services.
Potential Catering Trolley and water urn Requirement:
There is a potential requirement for 78 x trolley and 151 water urns to be delivered as part of this contract. Trolley and urn must meet with IR'S specifications. This is the combined Lot 1 and Lot 2 potential requirement, the vast majority will apply to Lot 1.
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Catering for group bookings and charter train services will be required. It should be noted that the initial contract award period will be for 3 years with an option to further extend by an additional period of 24 months at Irish Rail discretion.
Please see attached PQQ for further information.
Duration: 60 months
Description of renewals:
January 2020 if extension option is not utilized, Jan 2022 if extension option is utilised.
Description of options: Option for 1 extension period of 2 years.
Additional information: See PQQ attached.
Title of the lot: Provision of on Board Rail Catering Services Dublin — Belfast ‘Enterprise Service’
Lot number: 2
Short description:
This is a call to competition by IE and Translink for the procurement of On Board Rail Catering Services for:
Lot 2: in conjunction with Translink, the provision of On Board Rail Catering Services for the Dublin / Belfast ‘Enterprise Service’.
The successful caterer(s) will be responsible for the delivery of the service and management of their staff though the following key areas:
Dublin — Belfast ‘Enterprise Service’ Lot 2.
16 catering services per day, consisting of the following.
— 16 x trolley.
— 16 x 1st class (2 x 1st class carriages per set).
— 16 buffet bar.
— 16 x dining car.
Catering for group bookings and charter train services will be required.
It should be noted that the initial contract award period will be for 3 years with an option to further extend by an additional period of 24 months at the awarding entity / entities discretion.
Description of options: 1 extension period of 2 years.
Title of the lot: The combined total of Lot 1 Republic of Ireland Services and Lot 2 Dublin Belfast Enterprise Service
Lot number: 3
Short description:
This is a call to competition by IE for the procurement of On Board Rail Catering Services for Lot 3 (If awarded) The combined total scope of Lot 1 Republic of Ireland On Board Catering Services and Lot 2 Dublin — Belfast ‘Enterprise Service’.
Lot 3. If Lot 3 was to be awarded it will be the combined requirements of both Lot 1 and Lot 2.
Description of options:
January 2020 if extension option is not utilized, Jan 2022 if extension option is utilised.
Additional information: See PQQ.
Place of performance
Main site or place of performance: Dublin and Belfast.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See Attached PQQ document.
List and brief description of rules and criteria: See Attached PQQ document.
Contract execution
Deposits and guarantees required: See Attached PQQ document.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: See Attached PQQ document.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: See Attached PQQ document.
Contract performance conditions: Available at ITN stage.

Procedure
Minimum number of candidates: 3
Maximum number of candidates: 5
Objective criteria for choosing the limited number of candidates:
See PQQ Attached.
See PQQ attached.
Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2017-03-15 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Fergal Riggs
Internet address: www.irishrail.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=106949&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices:
January 2020 if extension option is not utilized, January 2022 if extension option is utilised.
See PQQ.

Complementary information
Review body
Name: High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2017/S 006-009017 (2017-01-06)
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