Provision of Fleet Vehicles Contract Lease

Horse Racing Ireland (HRI)

Horse Racing Ireland and subsidiaries are seeking expressions of interest in relation to establishing a single party framework for the provision of fleet vehicles (contract lease).

Deadline

The time limit for receipt of tenders was 2017-03-23. The procurement was published on 2017-02-20.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2017-02-20 Contract notice
2017-08-24 Contract award notice
Contract notice (2017-02-20)
Object
Scope of the procurement
Title: Vehicle-fleet management services
Reference number: HRI/FEB17/DD1
Short description:
Horse Racing Ireland and subsidiaries are seeking expressions of interest in relation to establishing a single party framework for the provision of fleet vehicles (contract lease).
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Vehicle-fleet management services 📦
Additional CPV: Motor vehicles 📦
Place of performance
NUTS region: Mid-East 🏙️

Procedure
Procedure type: Restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany, Co. Kildare
Postal town: The Curragh
Contact
Internet address: http://www.HRI.ie 🌏
E-mail: ddowney@hri.ie 📧
Phone: +353 45455649 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=108760&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=108760&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-02-20 📅
Submission deadline: 2017-03-23 📅
Publication date: 2017-02-22 📅
Identifiers
Notice number: 2017/S 037-066653
OJ-S issue: 37
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Establishment of this framework will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Estimated total value: 466 000 EUR 💰
Estimated value excluding VAT: 466 000 EUR 💰
Duration: 48 months

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As per the qualification questionnaire, available to download from www.etenders.gov.ie.
Technical and professional ability:
As per the qualification questionnaire, available to download from www.etenders.gov.ie.
Minimum level(s) of standards:
As per the qualification questionnaire, available to download from www.etenders.gov.ie.

Procedure
Maximum number of candidates: 6
Objective criteria for choosing the limited number of candidates: Please refer to the PQQ document.
Time of receipt of tenders: 15:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: David Downey
Internet address: www.HRI.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=108760&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 4 years.
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
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2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Establishment of this framework will be subject to the approval of the competent authorities.
5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
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7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
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9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: High Court
Postal town: Dublin
Country: Ireland 🇮🇪
Information about review deadlines:
Statutory instrument No 130 of 2010 (the Irish remedies regulations) provides that review procedures are available in the high court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
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Source: OJS 2017/S 037-066653 (2017-02-20)
Contract award notice (2017-08-24)
Object
Scope of the procurement
Short description:
Horse racing ireland and subsidiaries are seeking expressions of interest in relation to establishing a single party framework for the provision of fleet vehicles (contract lease).
Total value of the procurement: 466 000 EUR 💰
Notice metadata
Document type: Contract award notice
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Ballymany, Co Kildare
Contact
E-mail: cbeckett@hri.ie 📧
Phone: +353 45455497 📞

Reference
Dates
Date dispatched: 2017-08-24 📅
Publication date: 2017-08-26 📅
Identifiers
Notice number: 2017/S 163-335942
Refers to notice: 2017/S 037-066653
OJ-S issue: 163
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie ) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie ) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Establishment of this framework will be subject to the approval of the competent authorities. 5) It will be a condition of establishment that candidates and all sub-contractors produce a valid tax clearance certificate from the Irish revenue commissioners as part of their application for participation in the competition. 6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
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Object
Place of performance
Main site or place of performance: Horse Racing Ireland HQ.

Procedure
Award criteria
Quality criterion (name): Criterion A — Proposed methodology for Contract management
Quality criterion (weighting): 30 %
Quality criterion (name): Criterion B — Added Value
Quality criterion (weighting): 10 %
Cost criterion: Criterion C — Ultimate Cost
Cost weighting: 60 %

Award of contract
Date of contract conclusion: 2017-06-29 📅

Contracting authority
Contact
Contact point: Colm Beckett

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie ) in order to be included on the mailing list for clarifications.
All information relating to attachments, including clarifications and changes, will be published on the Irish government procurement opportunities portal (www.etenders.gov.ie ) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
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6) If for any reason it is not possible to admit to the framework agreement the tenderers invited following the conclusion of this competitive process, the
contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreement as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
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Complementary information
Review body
Postal address: Four Courts Inns Quay
Phone: +353 18886088 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:
Statutory instrument no. 130 of 2010 (the Irish remedies regulations) provides that review procedures are available in the high court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
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Source: OJS 2017/S 163-335942 (2017-08-24)
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