Invitation to Tender for the Provision of a Fleet Tracking and Information System

Dublin City Council

Dublin City Council wish to invite tenders from competent and experienced firms using the open procedure for the supply of a web based fleet tracking and information system. This is to replace an existing fleet tracking contract which is due to expire. Dublin City Council currently has 429 vehicles tracked and it is envisage that a similar number of vehicles will require tracking under the new contract.
A comprehensive fleet tracking and information system is required on the basis of a monthly fee per vehicle tracked. The monthly fee must include all costs involved, including hardware, installation, commissioning, de-commissioning, training, licences, data maintenance and ongoing operating and maintenance costs.

Deadline

The time limit for receipt of tenders was 2017-04-18. The procurement was published on 2017-03-01.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• e-Pire Ltd (t/a Transpoco)

Who?

• Dublin City Council

What?

Where?

• Dublin

Procurement history

Date	Document
2017-03-01	Contract notice
2017-09-04	Contract award notice

Contract notice (2017-03-01)
Object
Scope of the procurement
Title: Telematics system
Reference number: 113181
Short description:

Dublin City Council wish to invite tenders from competent and experienced firms using the open procedure for the supply of a web based fleet tracking and information system. This is to replace an existing fleet tracking contract which is due to expire. Dublin City Council currently has 429 vehicles tracked and it is envisage that a similar number of vehicles will require tracking under the new contract. A comprehensive fleet tracking and information system is required on the basis of a monthly fee per vehicle tracked. The monthly fee must include all costs involved, including hardware, installation, commissioning, de-commissioning, training, licences, data maintenance and ongoing operating and maintenance costs.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Supplies
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Telematics system 📦
Additional CPV: Vehicle-fleet management services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Environment and Transportation Department, Block 2, Floor 6, Civic Offices, Wood Quay
Postal code: 8
Postal town: Dublin
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: paul.mccarthy@dublincity.ie 📧
Phone: +353 012227501 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=107373&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-03-01 📅
Submission deadline: 2017-04-18 📅
Publication date: 2017-03-02 📅
Identifiers
Notice number: 2017/S 043-078294
OJ-S issue: 43
Additional information

The date and time for opening tenders set out above may change at the discretion of Dublin City Council.

Object
Scope of the procurement
Short description:

A comprehensive fleet tracking and information system is required on the basis of a monthly fee per vehicle tracked. The monthly fee must include all costs involved, including hardware, installation, commissioning, de-commissioning, training, licences, data maintenance and ongoing operating and maintenance costs.

Estimated total value: 550 000 EUR 💰
Estimated value excluding VAT: 550 000 EUR 💰
Duration: 72 months

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2017-04-19 📅
Tender opening time: 12:00
Additional information:

The date and time for opening tenders set out above may change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Paul McCarthy
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=107373&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

Additional Information — Dublin City Council

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The contract is for use by Dublin City Council.

7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

8. Tenders may be submitted in English or in the Irish language.

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.

11. All queries regarding this tender must be emailed to paul.mccarthy@dublincity.ie for the attention of Paul McCarthy. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 5th April 2017 to enable issue of responses to all interested parties.

12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: High Court
Postal address: Chief Registrar, The Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please consult your solicitor.
Source: OJS 2017/S 043-078294 (2017-03-01)

Contract award notice (2017-09-04)
Object
Scope of the procurement
Total value of the procurement: 350 385 EUR 💰
Notice metadata
Document type: Contract award notice
Place of performance
NUTS region: Dublin 🏙️

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2017-09-04 📅
Publication date: 2017-09-07 📅
Identifiers
Notice number: 2017/S 171-350378
Refers to notice: 2017/S 043-078294
OJ-S issue: 171
Additional information

Additional Information — Dublin City Council 1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The contract is for use by Dublin City Council. 7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging. 8. Tenders may be submitted in English or in the Irish language. 9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA). 10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7. 11. All queries regarding this tender must be emailed to paul.mccarthy@dublincity.ie for the attention of Paul McCarthy. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 on 5.4.2017 to enable issue of responses to all interested parties. 12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Additional information

Additional Information — Dublin City Council

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The contract is for use by Dublin City Council.

7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

8. Tenders may be submitted in English or in the Irish language.

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.

11. All queries regarding this tender must be emailed to paul.mccarthy@dublincity.ie for the attention of Paul McCarthy. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 on 5.4.2017 to enable issue of responses to all interested parties.

12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Procedure
Award criteria
Quality criterion (name): Quality of Proposal
Quality criterion (weighting): 12.5
Quality criterion (name): Technical, Functional and Aesthetic Merit
Quality criterion (weighting): 29.17
Quality criterion (name): Support, Maintenance and Technical Assistance
Quality criterion (weighting): 8.33
Cost criterion: Ultimate Cost
Cost weighting: 50

Award of contract
Date of contract conclusion: 2017-08-31 📅

Reference
Additional information

11. All queries regarding this tender must be emailed to paul.mccarthy@dublincity.ie for the attention of Paul McCarthy. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12:00 on 5.4.2017 to enable issue of responses to all interested parties.

Source: OJS 2017/S 171-350378 (2017-09-04)

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